Domestic Training Facility

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 191NLE26Q0038 for a Domestic Training Facility.

• Incumbent Contract: A current contract is in place, set to end in March 2026 (Contract Number: 191NLE20C0023).
• Small Business Set-Aside: The solicitation requires SAM registration and certification of meeting the criteria for Small Business Set-Aside under NAICS 721110 (Hotels, except Casino Hotels and Motels), with a size standard of $40,000,000.
• Multiple Proposals/Solutions: Contractors must submit a single proposal for one solution that meets all requirements. Alternative solutions within a proposal or multiple proposals are not permitted.
• Guest Room Quantities: The stated daily rates (440 with guest room, 580 without guest room) represent the total annual quantities, not simultaneous attendees. Sessions average up to 30 attendees, with flexibility for surges or additional courses up to 2 weeks in duration, accommodating up to 4 iterations per year.
• Shuttle Service: Shuttle transportation to and from an international airport is a mandatory requirement.
• Space Availability: While advance notice will be given (minimum two weeks prior to class start times), facilities must be able to accommodate space needs on short notice. Flexibility in scheduling is critical.
• Meals: Breakfast and dinner will not be provided for trainees without guest rooms.

These clarifications address vendor inquiries regarding contract status, eligibility, proposal submission, attendee numbers, facility requirements (shuttle, space availability), and meal provisions. Bidders should ensure their proposals align with these clarified points.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Domestic Training Facility" opportunity (Solicitation 191NLE26Q0038).

• Current Contract: The current contract for these services ends in March 2026, with the previous contract number being 191NLE20C0023.
• Third-Party Contractors: Third-party contractors are permitted to bid, provided they meet the Small Business Set Aside criteria under NAICS 721110 (Hotels, except Casino Hotels and Motels) with a size standard of $40,000,000.
• Multiple Hotels: Proposals should present a single facility that best meets the SOW requirements. Alternative solutions or multiple proposals are not permitted.
• Room/Space Needs: The stated numbers (440 and 580) represent the total estimated daily rates for the year (with and without guest rooms, respectively), not the number of attendees present simultaneously. Multiple classes can be held concurrently.
• Airport Shuttle: Shuttle transportation to and from an international airport is a mandatory requirement.
• Room Availability: Hotels must be able to accommodate surge requirements or additional courses with short notice (as little as two weeks), even if not explicitly scheduled in advance.
• Rates: Bidders should submit their best daily rates to meet the requirements; no specific budget is provided.

These clarifications do not appear to alter the core requirements or submission deadlines but provide essential details for bidders to accurately propose their services and facilities.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) / Statement of Work (SOW) from the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) for Domestic Training Facilities and Services. The contract aims to provide INL/SAO with a facility and training support services for its Pre-Deployment Training Program (PTP) and other training needs.

• Facility Location: Within 30 miles of the US Department of State (Washington, DC) and within 25 miles of an international airport.

• Services: Includes classroom space, separate workspace, secure storage, lodging, food service, and recreational facilities.

• Capacity: Accommodate approximately 50-300 trainees annually, with typical lodging for 6-10 students per month. Classes are typically 5-8 days, with potential for longer courses.

• Classroom Needs: Requires one large room and three smaller breakout rooms for up to 50 participants plus instructors. Also requires two small rooms for interviewing.

• Guest Rooms: Private, non-smoking rooms with amenities, daily housekeeping, and twice-weekly linen changes.

• Technical Capabilities: High-speed internet, A/V equipment (projector, screen, whiteboards, computer), and on-site technical support.

• Food Service: Three meals per day, including box lunches and late-evening snacks.

• Other: Laundry facilities, security support, and shuttle service to the airport and shopping areas.

• Contract Type: Single award Firm Fixed Price contract.

• Period of Performance: One-year base period with four one-year option periods.

• Place of Performance: Washington, DC region.

• Estimated Value: NAICS 721110 (Hotels, except Casino Hotels and Motels) with a size standard of $40,000,000.

• Submission: Electronic copy of Volume I (Technical Quote) and Volume II (Cost/Price Quote) in separate files. Limited to five digital files. Technical proposals limited to 30 pages (excluding Past Performance and References).

• Evaluation Criteria: Best Value determination, with Technical Merit being more important than cost or price. Key factors include: Facility amenities/suitability, Management Structure, Technical Capabilities, Logistical Support, Past Performance, and Cost/Price.

• Key Deadlines:

  • Question and Answer Period: Friday, February 6, 2026, 10:00 AM (local Washington D.C. time).
  • RFQ Closing Date and Time: Friday, February 13, 2026, 10:00 AM (local Washington D.C. time).

• Set-Aside: Total Small Business Set-Aside.

• Registration: Vendors must be registered in the System for Award Management (SAM.gov).

• Offers must be valid for 90 days from the closing date.

• The government reserves the right to conduct site visits.

• Vendors must clearly mark any confidential or proprietary information.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for domestic training facilities and services for the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL). The contract will support INL's Pre-Deployment Training Program (PTP) and other training needs for the Office of Security Accountability and Operations (SAO) and/or other INL training programs. The goal is to provide a facility and training support services capable of supporting INL's training program.

• Facility Location: Within 25 miles of the US Department of State (2401 E Street, NW, Washington, DC 20037) and within 25 miles of an international airport.

• Services: Includes classroom space, workspace, secure storage, lodging, food service, and recreational facilities.

• Capacity: Accommodate approximately 50-300 trainees annually, with typical lodging for 6-10 students per month. Training classes for up to 50 participants plus instructors, with 1-2 breakout rooms.

• Specifics: Non-smoking, ADA compliant, meeting HVAC, electrical, plumbing, and life safety standards. Requires housekeeping and maintenance staff.

• Guest Rooms: Private, non-smoking, secure rooms with private bathrooms, TV, phone, high-speed internet, desk, and adequate lighting. Daily housekeeping and twice-weekly linen changes.

• Classroom/Training Space: Accommodate up to 50 participants plus staff, with larger rooms and breakout rooms. Requires tables on wheels, whiteboards, projectors, screens, computers, and internet access.

• Storage: Climate-controlled, lockable, secure area for training materials.

• Workstation: 3 computer workstations with high-speed internet and Ethernet connection, network copier, printer, scanner, and FAX machine.

• Food Service: Three meals per day, box lunches, and mid-morning/mid-afternoon snacks. Must comply with USDA Dietary Guidelines.

• Recreation: Lounge space, gymnasium, and shuttle service to shopping areas.

• Other: Laundry facilities, security support, and flexibility for short-notice scheduling.

• Contract Type: Single award Firm Fixed Price contract.

• Period of Performance: One-year base period with four one-year option periods.

• Place of Performance: Washington, DC region.

• Estimated Value: Not explicitly stated, but the size standard for NAICS 721110 is $40,000,000.

• Submission: Electronic copy of Volume I (Technical Quote) and Volume II (Cost/Price Quote) in separate files. Must include Past Performance and References. Vendors must be registered in SAM.gov.

• Evaluation Criteria: Best Value determination, with Technical Merit being more important than Cost/Price. Factors include: 1. Facility amenities/suitability, management structure, technical capabilities, and logistical support; 2. Past Performance; 3. Cost/Price.

• Key Deadlines:

  • Question and Answer Period: February 6, 2026, 10:00 A.M. (local Washington D.C. time)
  • Closing Date and Time: February 13, 2026, 10:00 A.M. (local Washington D.C. time)

• Set-Aside: Total Small Business Set-Aside.

• NAICS Code: 721110 - Hotels (except Casino Hotels) and Motels.

• Offers must be valid for 90 days.

• Contractors are warned against contacting INL personnel other than the Contracting Officer and Contract Specialist.

• All items are subject to disclosure under the Freedom of Information Act (FOIA).

• Product images are required.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Products and Commercial Services, specifically Solicitation Number 191NLE26Q0038. It is issued by the Department of State - Management Systems Division (INL/RM/MS) and is set aside for Small Business. The North American Industry Classification Standard (NAICS) code is 721110, with a size standard of $40,000,000.

The solicitation details requirements for "LODGING - HOTEL/MOTEL" under various line items (001, 002, 003, 1001, 1002, 1003, 2001, 2002, 2003, 3001, 3002, 3003, 4001, 4002, 4003, 4005). These include:

• Training Package with Guest Room - Daily Rate
• Training Package without Guest Room - Daily Rate
• Storage

Each line item specifies a period of performance, typically spanning one year, with some extending into 2029 and 2030. The "Attachment A - Request for Quote/SOW" is incorporated by reference for detailed descriptions.

• Contract Type: Firm Fixed Price

• Period of Performance: Varies by line item, with the earliest starting 03/16/2026 and the latest ending 03/15/2031.

• Estimated Value: Not explicitly stated in the provided pages, but the "Base Totals" and "Exercised Options Totals" are listed as $0.00, with "Unexercised Options Totals" also at $0.00.

• Offer Due Date / Local Time: 02/13/2026, 10:00 ET.

• Evaluation Factors: The solicitation references FAR 52.212-2, which states that the award will be made to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Specific factors are to be inserted by the Contracting Officer, but typically include technical capability, price, and past performance.

• Set Aside: Small Business

• NAICS Code: 721110

• Size Standard: $40,000,000

• The document includes numerous FAR clauses and provisions incorporated by reference, covering terms and conditions, representations, certifications, and other requirements.

• Payment will be made via Invoice Processing Platform (IPP) at www.ipp.gov.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference.