Dorm Lighting

Amendment / Modification

• The purpose of this amendment is to publish a revised version of the Salient Characteristics (Attachment 1 – Salient Characteristics Rev 01).

• Attachment 1: Salient Characteristics (Revised Version 01)

• Offerors are instructed to fill out blocks 15a, 15b, and 15c and provide a copy with their proposal.

Form / Attachment / Pricing Sheet

This document, "Salient Characteristics Rev 01," details the specific technical requirements and product specifications for LED lighting fixtures to be procured for dormitories at Fairchild AFB. It serves as a guide for contractors to identify and provide "brand name or equal" lighting fixtures that meet or exceed the listed characteristics.

• Background: States that the current interior lighting in dormitories is obsolete.
• Objectives: To upgrade interior lighting to energy-efficient LED fixtures.
• Requirements: Contractors must provide and deliver fixtures in accordance with the "Parts List." All items must be BAA-compliant, with an exception noted for "LAMP" (Phillips Catalog Number LED A19-A21), for which a best-value BAA-compliant alternative must be offered.
• Parts List: A detailed table outlining specific fixture numbers (e.g., A1, A1EM, A2EM), corresponding part numbers or equal, detailed descriptions of the lighting fixtures (including lumens, color temperature, dimming capabilities, CRI, and special features like emergency battery packs or occupancy sensors), and the required quantity for each.

This document is critical for potential bidders as it defines the exact specifications of the lighting fixtures required. Bidders must carefully review the "Parts List" to ensure their proposed "brand name or equal" products meet all technical requirements, including BAA compliance, to be considered responsive. The quantities listed will inform bid pricing and procurement planning.

Form / Attachment / Pricing Sheet

This document, "Attach. 1 - Salient Characteristics," outlines the specific technical requirements and characteristics for lighting fixtures to be procured for dormitories at Fairchild AFB. It serves as a detailed list of required items and their specifications.

• Background: The existing interior lighting in dormitories is obsolete.
• Objectives: To upgrade the lighting to energy-efficient LED fixtures.
• Requirements: Contractors must provide and deliver lighting fixtures according to the Parts List. Shipments must be marked with the corresponding fixture number.
• BAA Compliance: Most items must be Buy American Act (BAA)-compliant. A specific Phillips Catalog Number (LED A19-A21) is noted as non-BAA-compliant, and contractors must offer a best-value BAA-compliant alternative meeting its technical specifications.
• Parts List: A detailed table lists fixture numbers, part numbers, descriptions (including lumen output, color temperature, dimming capabilities, voltage, and special features like emergency battery packs or occupancy sensors), and quantities for various LED lighting fixtures.

This document is critical for bidders as it defines the exact specifications of the lighting fixtures required. Bidders must ensure their proposed products meet or exceed these salient characteristics, including BAA compliance where specified, to be considered for award. The parts list provides the basis for product selection and proposal pricing.

Form / Attachment / Pricing Sheet

This document appears to be a pricing schedule or bill of materials for lighting fixtures. It lists specific part numbers, descriptions, quantities, and provides columns for lead time, unit price, and total price, intended for bidder use in preparing their quotes.

• Item No.: Unique identifier for each line item.
• Part Number OR Equal: Specifies the manufacturer's part number or an acceptable equivalent.
• Description: Detailed description of the lighting fixture, including type, lumens, color temperature, dimming capabilities, voltage, and any special features (e.g., emergency battery pack, occupancy sensor).
• QTY: The quantity required for each item.
• Lead Time: Column for bidders to indicate the estimated lead time for delivery.
• Unit Price: Column for bidders to enter the price per unit.
• Total Price: Column for bidders to enter the total price for the quantity specified.

This document is critical for bidders as it outlines the specific lighting products required for the opportunity. Bidders must use this schedule to identify the exact or equivalent products they can supply, determine their pricing, and indicate lead times. The detailed specifications within the 'Description' column are essential for ensuring compliance with the government's requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Air Force Specific Terms and Conditions," provides specific terms and conditions relevant to Air Force solicitations. It outlines the role of an ombudsman and details the elimination of the use of Class I Ozone Depleting Substances (ODS) in provided services or products.

• Ombudsman: Details the appointment, role, confidentiality, and limitations of an ombudsman for resolving concerns. It specifies the process for addressing concerns, first with the contracting officer, and then with the ombudsman if unresolved. Contact information for the Air Force ombudsman is provided.
• Elimination of Class I Ozone Depleting Substances (ODS): Prohibits contractors from providing services or products that require the use of Class I ODS. It lists specific Halons, Chlorofluorocarbons (CFCs), Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide as Class I ODSs. It clarifies that materials using these as minor constituents do not meet the Air Force definition.

Bidders must review these terms to understand their obligations regarding the use of specific substances and the process for raising concerns. Compliance with the prohibition on Class I ODS is a key requirement. Understanding the ombudsman process is also important for addressing any issues during the acquisition process.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for "New Dorm Lighting" prepared in accordance with FAR Part 12. It constitutes the only solicitation, and a separate written solicitation will not be issued. The acquisition is a 100% Small Business Set-Aside.

• The contractor shall provide "New Dorm Lighting" in accordance with the attached Salient Characteristics and Pricing Schedule.

• The contractor shall include all shipping costs to Fairchild AFB, WA.

• The resultant contract will be Firm Fixed Priced.

• The government intends to issue a Purchase Order from this solicitation.

• The government does not intend to incorporate options.

• Questions Due: 20 April 2026, 10:00 AM PT. Email questions to SSgt Alexis Grimes (alexis.grimes@us.af.mil) and Sarah O'Neil (sarah.oneil.1@us.af.mil).

• RFQ Due Date/Time: 23 April 2026, 10:00 AM PT. Submit signed and dated offers via email to SSgt Alexis Grimes and Sarah O'Neil.

• Offer Acceptance Period: Offerors agree to hold prices firm for 30 calendar days from the RFQ due date.

• Evaluation Factors: The government will award a contract to the responsible offeror whose offer is most advantageous, considering Price and SPRS (Supplier Performance Risk System).

• This acquisition is a 100% Small Business Set-Aside.

• North American Industry Classification System (NAICS) code: 335139 (Electric Lamp Bulb and Other Lighting Equipment Manufacturing), size standard of 1,250 Employees.

• All prospective offerors must be registered and active in the System for Award Management (SAM) at www.sam.gov. Lack of SAM registration will make an offeror ineligible for award.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Attachments referenced include: Salient Characteristics, Pricing Schedule, and Air Force Specific Terms and Conditions.

• Quotes shall include pricing for all items in the Pricing Schedule and unit prices shall not exceed two decimal places.

• Electronic versions of all documents must be provided with quotes if mailed or hand-delivered. .zip files are not acceptable, and emails over 10 MB will not be processed.