Douthit Gunnery Complex Fiber Optic Repair

Questions & Answers / Clarifications

This memorandum provides answers to contractor questions regarding solicitation W911RX26QA038.

• Fiber Optic Cable Type: The required cable is a '3-pair Fiber' type cable.
• Location Marking: The contractor will be responsible for flagging the locations of both fiber optics and utilities.

This document clarifies specific requirements related to materials and site marking, which bidders should consider when preparing their proposals.

Amendment / Modification

This addendum amends the clause at FAR 52.212-2, Evaluation – Commercial Items, for this acquisition.

• Basis for Contract Award: The evaluation factors for award are now explicitly stated as Price, Technical Capability, and Scheduling Ability.
• Evaluation Criteria: Technical Capability will be evaluated on an Acceptable/Unacceptable basis. Past Performance, Technical, and Scheduling, when combined, are as important as price.
• Price Evaluation: Price will not be scored but will be evaluated for reasonableness, completeness, and balance using FAR 15.404-1(b) techniques. Price realism analysis may be performed.
• Technical Capability: Evaluated on a Pass/fail basis (Acceptable/Unacceptable). Includes subfactors: Management Approach, Staffing Approach, Quality Control, and Staffing. Quality Control Plan (QCP) requires a sound system including responsible personnel, inspection, deficiency prevention/correction, and key control.
• Scheduling: Evaluated based on the offeror demonstrating an effective work scheduling method.
• Past Performance Evaluation: Considers recency (within 3 years, with 6 months documented performance), relevancy (similar scope, magnitude, complexity), and performance quality. Past performance of predecessor's key personnel and subcontractors will be rated highly. Integrated past performance confidence assessment ratings include Substantial, Satisfactory, Limited, No, and Neutral Confidence.

Offerors must ensure their proposals conform to these revised evaluation criteria. Submission of an offer signifies acceptance of all solicitation requirements.

Other / Unclassified

This document contains pictures related to the Douthit Fiber Optics Repair opportunity. It appears to show visual references for two distinct locations.

These pictures likely provide visual context for the fiber optic repair work required. Bidders may find these images helpful in understanding the physical environment and scope of work at the specified locations.

Solicitation / RFP / RFQ

This solicitation seeks proposals for the replacement of in-ground fiber optics cable on Douthit Gunnery Range at Fort Riley, Kansas. The work involves digging trenches, removing old cable, installing new cable, and backfilling excavated areas. The fiber optic cable is located at a depth of 4 to 6 feet.

• Replacement of in-ground fiber optics cable.

• Work to be performed at two locations on Douthit.

• Location 1: Approximately 80 meters of fiber optics to be dug.

• Location 2: Approximately 70 meters of fiber optics to be dug, including repair of a junction block and replacement of the 'fan-out kit'.

• Pictures of the installation are available in an attachment.

• Work will be scheduled to avoid interference with Gunnery Range training schedules.

• Contract Type: Firm Fixed Price, non-severable.

• Period of Performance: May 11, 2026, to September 30, 2026.

• Estimated Value: Not explicitly stated, but NAICS code 238210 has a size standard of $19,000,000.00.

• Offerors must submit quotes via email to the Point of Contact listed in SAM.

• Key submission documents: 'Solicitation - W911RX26QA038' and 'Douthit Fiber Optic Repair - Salient Characteristics' (must be completely filled out, signed, and submitted).

• Offerors should detail their ability to perform work immediately upon the start of the contract period and the required range downtime in the 'Further Contractor Comments' section of the Salient Characteristics document.

• Evaluation Factors: Trade-off Best-Value basis, considering Price, Technical Acceptability, and Scheduling Ability (non-price factors are equally important to price).

• Offerors are encouraged to submit additional documents detailing capabilities, timelines, past performance, and pricing.

• This acquisition is set aside for Small Business.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and in full text.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Attachments referenced include:

  • Douthit Fiber Optic Repair - Salient Characteristics
  • Wage Determination - Riley County - April 17, 2026
  • DOUTHIT FIBER - PWS APR 26 Revision
  • Douthit Fiber Optic Repair - Site Visit
  • Douthit Fiber Optic Repair - Pictures
  • Douthit Gunnery Fiber Optics - Work Map
  • Addendum to FAR 52.212-2 basis for award
  • Addendum to FAR 52.212-1 Instructions to Offerors

Amendment / Modification

This document is an addendum to FAR 52.212-1, Instructions to Offerors. Key changes include:

• FAR PART 52.212-1(c), PERIOD FOR ACCEPTANCE OF OFFERS: Offerors must hold prices firm until June 1, 2026.
• FAR PART 52.212-1(e), MULTIPLE OFFERS: This paragraph has been deleted.

FAR 52.212-1(c) and (e).

• Quote Preparation: Quotes must meet all solicitation requirements. Exceptions must be clearly identified with rationale. Responses must be in two parts: Part 1 – Technical Acceptability and Scheduling, and Part II – Quote and Pricing.
• Submission Format: Electronic quotes are required via email to noah.w.younger.civ@army.mil by the date in box 8 of SF 1449. Files should be readable by Microsoft Office (Word, Excel, PowerPoint). Non-Microsoft Office pages must be in PDF format. Part II – Price must be submitted in the provided Excel Price Bid Exhibit.
• Organization: Use separate files and folders within the quote for easy location. Each Part must be complete and self-contained. All pages must be numbered.
• Unacceptable Media: USB flash drives, floppy disks, CD’s/DVD’s, and zip disks are not acceptable.
• Price Reasonableness: The contracting officer has determined a high probability of adequate price competition. If competition is deemed insufficient during evaluation, offerors may be required to submit additional cost information.
• Specific Instructions:
  • Part I – Technical Acceptability and Scheduling: Complete and sign the attached document ‘Douthit Fiber Optics Repair – Salient Characteristics’. Detail the ability to begin service immediately and adapt the schedule to the Douthit Gunnery Range Training Schedule in the Further Contractor Comments section.
  • Part II – Quote and Pricing: Complete and sign the attached document ‘Solicitation – W911RX26QA038’. Include the total price, encompassing all fees for contract service completion.

Form / Attachment / Pricing Sheet

This document provides a site visit map for the Douthit Fiber Optics Repair opportunity.

• Visual representation of the work area for the fiber optics repair.

This map is intended to assist potential bidders in understanding the physical location and layout relevant to the Douthit Fiber Optics Repair work, likely for site visits or to better visualize the scope of work.

Other / Unclassified

This document announces a mandatory site visit for the Douthit Fiber Optics Repair requirement at MICC Fort Riley. The site visit is scheduled for April 27, 2026, starting at 1300 hrs at the Douthit Gunnery Range, Bldg. 9299, Fort Riley, KS.

• Purpose: To allow potential Offerors to understand the requirement's history and tour specific areas of interest.
• Location: Douthit Gunnery Range, DMPR, Bldg. 9299 6800 Rd N, Fort Riley, KS. Entry via Ambulance Exchange Point 10 on HWY 77.
• Date & Time: April 27, 2026, 1300 hrs.
• Attendance: Not mandatory, will not affect proposal submission.
• Limitations: Maximum of two (2) representatives per Offeror.
• Rules: Offerors must stay with escort, no pictures allowed.
• Communication: All communication must be in writing to Noah Younger (noah.w.younger.civ@army.mil) or Savannah Kennedy (savannah.r.kennedy.civ@army.mil).
• Disclaimer: Briefing content is "Unofficial." The RFQ and its attachments take precedence over verbal communications. Solicitation changes can only be made via written amendment.
• Rescheduling: The site visit will not be rescheduled if cancelled due to weather or Acts of God.

Performance Work Statement (PWS)

To replace existing underground fiber optic cabling at the Douthit Gunnery Complex, Fort Riley, Kansas, to restore full connectivity to range equipment and assets. The current fiber optics are experiencing loss of connectivity and cannot be repaired.

• Decommission and remove existing fiber optic cable at grid locations 14SPJ8006848495 and 14SPJ8236848226.

• Install new contractor-furnished fiber optic cable in prepared trenches at both grid locations.

• Backfill trenches after new fiber optic installation.

• Perform all required terminations for new fiber optic links.

• Conduct comprehensive testing to certify full operational connectivity and performance.

• The work involves trenching to a depth of 4-6 feet, with approximately 80 meters of fiber at the first location and 70 meters at the second. The second location also requires repair of a junction block and replacement of a 'fan-out kit'.

• All work must be performed in accordance with the PWS and applicable regulations (e.g., EM 385-1-1).

• A Quality Control Plan (QCP) must be submitted within 10 days of award and maintained throughout the contract.

• Service Contract Reporting (SCR) to www.sam.gov is required.

• Performance will be evaluated under a Quality Assurance Surveillance Plan (QASP).

• 100% compliance is required for all performance objectives.

• Period of Performance: 14 calendar days from contract award.

• Place of Performance: Douthit Gunnery Complex, Fort Riley, KS 66442, specifically at grid locations 14SPJ8006848495 & 14SPJ8236848226.

• Contractor Furnished Items: Contractor must provide all labor, materials, equipment for removal, installation, termination, and testing of fiber optics.

• Personnel: Key personnel include Local Program Manager, Alternate Local Program Manager, and Quality Control Manager, with specific experience requirements.

• Security: Contractor personnel require a clear local background check. Adherence to DoD Contract Security Classification Specification (DD Form 254) and Installation Access Control requirements is mandatory.

• Safety: Compliance with FAR 52.236-13 and EM 385-1-1 is required, including submission of an Accident Prevention Plan and Activity Hazard Analyses (AHAs).

• Training: Anti-Terrorism (AT) Level I, OPSEC Level I, and iWATCH training are required for all contractor employees.

• Quality Control: A QCP must be submitted within 10 days of award, detailing monitoring procedures, staff qualifications, key control, and document filing.

• Reporting: Service Contract Reporting (SCR) via www.sam.gov is mandatory.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for the Douthit Gunnery Complex Fiber Optic Repair – April 2026 opportunity. It serves as a checklist for contractors to detail their proposed specifications against the government's required characteristics and to indicate whether their proposed solution meets, exceeds, or does not meet the government's requirements. This form is to be filled out, signed, and returned with the contractor's quote.

• Company Name & Date: Fields for contractor identification.
• Specifications/Salient Characteristics Table: This is the core of the document, detailing specific activities and required specifications for the fiber optic repair. It includes:
  • Trenching locations and depth estimates.
  • Removal and replacement of inoperable fiber optics.
  • Backfilling trenches.
  • Fiber optic link terminations.
  • Specific repair on SAT 30 (junction block and "fan-out kit").
  • Comprehensive testing of new connections.
  • Contractor's ability to start immediately on the Contract Period of Performance (May 11, 2026).
• Contractor Proposed Specifications: A column for contractors to fill in their proposed technical details.
• Does Not Meet/Meets/Exceeds Salient Characteristics: Columns for both the contractor and the government to mark the evaluation of the proposed specifications against the requirements.
• Further Contractor Comments: Space for contractors to detail the time needed to fully complete the work.
• Contractor Representative Signature: Required signature.
• Government Use Only Section: Fields for government review, signature, and "Technically Acceptable" rating.

This document is critical for bidders as it explicitly defines the technical requirements and performance standards for the fiber optic repair. Bidders must carefully review each salient characteristic, provide their proposed specifications, and clearly indicate how their offering meets or exceeds the government's needs. Failure to meet all salient characteristics will result in a "Technically Unacceptable" rating. The document also provides a clear structure for submitting this technical information as part of the quote.

Other / Unclassified

This document is a U.S. Department of Labor Wage and Hour Division "Register of Wage Determinations Under the Service Contract Act." It lists various occupational classifications and their corresponding minimum hourly wage rates and, in some cases, fringe benefits. The document is specific to Kansas Counties of Pottawatomie and Riley and was last revised on December 3, 2025.

This document is crucial for potential bidders on federal contracts subject to the Service Contract Act. It establishes the minimum wage rates and benefits that must be paid to employees performing work under such contracts in the specified geographic area. Bidders must consult this document to accurately estimate labor costs and ensure compliance with federal labor laws when preparing their proposals. It details specific rates for a wide range of occupations, from administrative support to technical and maintenance roles, and includes important notes on Executive Orders related to paid sick leave and minimum wage adjustments.