DPW - Air Emission Source Testing

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding solicitation FA527026Q0015, clarifying aspects of the Performance Work Statement (PWS).

• Testing Scope: Exhaust gas analysis is required for three (3) boilers and three (3) diesel engines, as detailed in Table 1 on page 7 of the PWS.
• "Diesel Engine Fuel Pumps": This term refers to emissions testing associated with the identified diesel engines.
• "PM" Definition: "PM" refers to particulate matter (soot/dust) under applicable Japanese Air Pollution Control standards.
• Laboratory Analysis: Required parameters include PM (Particulate Matter/Soot and Dust), NOx, and SOx (boiler), to be measured twice annually for each option year.
• Regulatory Compliance: The project must comply with the Japanese Air Pollution Control Act and related local Okinawa environmental regulations, specifically referencing chapter 1.1.3.2. on page 3 of the PWS, which mandates compliance with JEGS.

These clarifications refine the understanding of testing scope, definitions, analytical requirements, and regulatory compliance, which may impact bidder proposals and technical approaches.

Form / Attachment / Pricing Sheet

This document is a "Question Form" provided for vendors to submit questions concerning any aspect of the solicitation. It outlines the process and deadline for submitting inquiries.

• Submission Deadline: Questions must be submitted by May 18, 2026, 10:00 AM (JST).
• Submission Location: To the 18 CONS/PKB.
• Required Information: Vendors must specify the page, section, and paragraph number(s) related to their question.
• Contact Information:
  • POC: Ms. Sayaka Msuci/18 CONS/PKB, Bldg 95, Kadena AB
  • Email: sayaka.music.jp@us.af.mil or ken.kuresaki.jp@us.af.mil
  • Tel No.: 098-938-1111 (DSN 634-5838)
• Firm Information Fields: Name of Firm, Address, Point of Contact, E-mail Address, Phone Number (including Cell Phone), and FAX No.
• Question Table: A table with columns for Page, Section, Paragraph, and Questions to detail vendor inquiries.

This form is critical for bidders who have questions about the solicitation. It provides the official channel and deadline for submitting these questions, ensuring that all inquiries are handled systematically. Failure to adhere to the specified format and deadline may result in questions not being entertained.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide management, tools, supplies, equipment, and labor for air emission monitoring of boilers and diesel engine generating units at U.S. Army Garrison Okinawa.

• Conduct semi-annual testing of air emissions from three (3) boilers at Torii Station and three (3) fuel pumps at Chimuwan Tank Farm 1 & 2, and Kuwae Tank Farm 2.

• Perform laboratory analysis of exhaust gas samples.

• Comply with the 2024 Japan Environmental Governing Standards (JEGS), Chapter 4.

• Prepare and submit a Work Plan (WP) and Site Safety and Health Plan (SSHP).

• Conduct pre-field activities including a start-up conference and site reconnaissance.

• Submit Draft and Final Reports detailing methods, results, and recommendations.

• Testing and Sampling: 98% of the time.

• Reports: 98% of the time.

• Coordination & Pre-Field Activity: 90% of the time.

• Base Year: June 1, 2026 – May 31, 2027.

• Option Years 1-4 extend through May 31, 2031.

• Locations include Torii Station, Chimuwan Tank Farm 1 & 2, and Kuwae Tank Farm 2 within U.S. Army Garrison Okinawa.

• Contractor must appoint a Contract Project Manager (CPM).

• Contractor/laboratory must possess Japanese analytical laboratory licenses and adhere to JIS analytical test procedures.

• Contractor must appoint bilingual safety personnel.

• Compliance with all applicable environmental laws and regulations (Japan Environmental Governing Standards, DoD, prefectural, and local).

• Adherence to security requirements, including base access procedures and key control.

• Contractor must maintain specific insurance requirements as per Japanese law.

Solicitation / RFP / RFQ

This solicitation seeks air emission monitoring services for boilers at Torii Station and diesel engine generating units/stationary Reciprocating Internal Combustion Engines (RICE) at fuel tank farms within U.S. Army Garrison Okinawa (USAG Okinawa). The Product Service Code is B502.

• Conduct air emission monitoring of specified equipment.

• Provide accurate testing, sampling, and reporting.

• Adhere to the Performance-based Work Statement dated April 10, 2026.

• The contract is structured with a base period and four option periods.

• Base Period (Item 0001): June 1, 2026 - May 31, 2027

• Option Period 1 (Item 1001): June 1, 2027 - May 31, 2028

• Option Period 2 (Item 2001): June 1, 2028 - May 31, 2029

• Option Period 3 (Item 3001): June 1, 2029 - May 31, 2030

• Option Period 4 (Item 4001): June 1, 2030 - May 31, 2031

• Pricing Arrangement: Firm Fixed Price.

• Offer Due Date: May 22, 2026, 10:00 AM Japan Standard Time.

• Quotations must be submitted electronically via email to the addresses provided.

• Files should be in Microsoft WORD, Microsoft EXCEL, or Adobe .pdf format, not exceeding 3 MB. Zip files are not accepted.

• Offerors must complete necessary fill-ins and certifications online at SAM.gov and return specific provisions.

• Evaluation will be based on price and other factors, with price being a key consideration.

• This acquisition is currently unrestricted.

• A site visit is scheduled for May 14, 2026, at Kuwae Tank Farm 2.

• Inquiries must be submitted in writing using the provided Question Form (Attachment 3).

• Offerors must submit copies of required certifications and licenses for operating in Japan.

• Attachments include a Performance-based Work Statement, Price List, Question Form, and Site Visit Reservation Form.

Form / Attachment / Pricing Sheet

This document is a Site Visit Form Reservation Form for potential bidders to reserve their attendance at a site visit for the Kuwae Tank Farm 2 opportunity. It outlines the instructions for reservation and the requirements for attending the site visit.

• Site Visit Date and Location: May 14, 2026, at 10:00 AM Japan Standard Time (JST) at Kuwae Tank Farm 2.
• Reservation Deadline: May 12, 2026, at 11:00 AM (JST).
• Points of Contact (POCs): Ms. Sayaka Music and Mr. Ken Kuresaki, with provided email addresses.
• Escort Requirements: Contractors requiring escort onto Kuwae Tank Farm 2 must be at the Kuwae-2 Main Gate at 10:00 AM on May 14, 2026.
• Required Documents for Escort:
  • Photo ID (Japanese driver's license, passport, or other base ID).
  • Vehicles: JCI and Insurance (Shakensho, Jibaiseki, Ninihoken) in Japanese.
• Reservation Form Fields: Includes fields for Company Name, Address, Point of Contact, Email Address, Phone Number, Cell Phone Number, Fax Number, and names of individuals attending (with options for needing escort or not).

This form is critical for bidders who wish to attend the mandatory site visit. Completing and submitting this form by the specified deadline is necessary to secure attendance. Bidders must also prepare the listed documents if they require escort onto the base. The form collects essential information for logistical planning of the site visit.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 Price List," provides a breakdown of pricing for various installations and emission parameters across five years (Base Year and Option Years 1-4). It is intended to be used by bidders to understand the cost structure associated with the opportunity.

• Installations: Lists specific locations such as "Torii Station" (with building numbers 235 #1, 235 #2, and 275), "Kuwae Tank Farm 2," and "Chimuwan Tank Farm 1" and "Chimuwan Tank Farm 2."
• Equipment Types: Differentiates between "Boiler" and "Diesel Engine Fuel Pumps."
• Emission Parameters: Includes columns for Particulate Matter (PM), Nitrogen Oxides (NOx), and Sulfur Oxides (SOx).
• Time Periods: Details pricing for the Base Year (Semi Annually) and Option Years 1, 2, 3, and 4 (Semi Annually).
• Total 5 years: A section is present for a total over 5 years, though it is blank in the provided pages.

Bidders must use this price list to prepare their proposals. It outlines the specific items and emission parameters for which pricing is required, broken down by location and time period. Understanding these details is crucial for accurate cost estimation and proposal submission.