DPW Hoist and Cranes, Inspection, Testing, Maintenance and Repair

Amendment / Modification

• The "Offers Due" date has been extended.

• Solicitation/Contract Form, specifically the "Response Due Date" information.

• The deadline for submitting offers has been extended from May 5, 2026, to May 14, 2026, at 1000hrs (JST).

Form / Attachment / Pricing Sheet

This document provides the English translation of Article 34 and Article 35 of the Safety Ordinance for Cranes (Ordinance of the Ministry of Labor No. 34, September 30, 1972). It details the requirements for periodic self-inspections of cranes.

Article 34 (Periodic Self-Inspection - Annual):

• Employers must conduct an annual self-inspection of cranes.
• This does not apply to cranes not used for over a year, but an inspection is required before reuse.
• A load test is mandatory during self-inspections, with specific exceptions.
• Load tests involve loading the crane with its rated load and performing operations at rated speed.

Article 35 (Periodic Self-Inspection - Monthly):

• Employers must conduct a monthly self-inspection of cranes.
• This does not apply to cranes not used for over a month, but an inspection is required before reuse.
• Monthly inspections cover:
  • Overwind prevention devices, safety devices, overload alarms, brakes, and clutches.
  • Wire ropes, lifting chains, hooks, grab buckets, and other lifting gear.
  • Wiring, current collectors, distribution panels, switches, and controllers.
  • For cable cranes, fastening parts of main rope, rail rope, guy ropes, and winch installation.

This document outlines mandatory safety inspection requirements for cranes. Bidders should review these requirements to understand potential compliance obligations related to crane operation and maintenance if the opportunity involves such equipment.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide management, tools, supplies, equipment, labor, and technical expertise for the inspection, testing, maintenance, evaluation, and certification of all non-mobile hoists and cranes.

• Perform annual and monthly inspections of non-mobile hoists and cranes, including bridge rail systems, in accordance with 29 CFR 1910.179, 1926-550, Japanese safety ordinances, and manufacturer's recommendations.

• Conduct load limit tests and re-testing after repairs.

• Provide monthly and annual reports and certificates of inspection, maintenance, and repair.

• Maintain a consolidated master list of all inspected hoists and cranes.

• Provide on-call services for repairs within 48 hours, including necessary personnel, tools, and equipment.

• Obtain government approval for parts and repair costs.

• 98% of all non-mobile hoists and cranes must be operational and in good working condition.

• Repairs must be made within the specified repair time 98% of the time.

• 100% of annual and monthly schedules, reports, and master lists must be submitted to the COR within the specified timeframes.

• Services to be performed at Torii Station, Naha Port, Kuwae Tank Farm #1, #2, Chimuwan Tank Farm #1, #2, #3, and Buckner Communication Site, Okinawa, Japan.

• Contractor employees must be trained and certified.

• Adherence to safety requirements, including OSHA, JEGS, and EM 385-1-1.

• Compliance with security requirements, including base access and AT Level I training.

• Proper handling, storage, and disposal of hazardous materials.

• Maintenance of specific insurance policies as required by Japanese law.

• Contractor personnel must present a neat appearance and be easily recognized.

• Compliance with Japanese Road Laws.

• Specific contractor personnel qualifications are required (e.g., Crane Inspector License, Electrician License).

Solicitation / RFP / RFQ

This solicitation (FA527026Q0011) is for "Hoist and Cranes Maintenance - Multiple Installations on Okinawa." The services include inspection, testing, maintenance, and repair of hoists and cranes at various locations in Okinawa, Japan.

• Yearly Inspection, Testing, Maintenance, and Repair: For Army Facilities and non-Army Facilities (B104, Buckner Communication Site).

• Monthly Inspection, Testing, Maintenance, and Repair: For Army Facilities and non-Army Facilities (B104, Buckner Communication Site).

• On-Call Service: For out-of-schedule hours/labor.

• Approval Parts: For out-of-schedule parts (Not Exceed Amount to be determined by the Government during award).

• Solicitation Number: FA527026Q0011

• Solicitation Issue Date: 03 April 2026

• Offer Due Date: 05 May 2026, 06:00 PM (Japan Standard Time)

• Period of Performance: Base period from 01 June 2026 to 31 May 2027, with multiple option periods extending up to 5 years.

• NAICS Code: 811310

• Size Standard: USD 12,500,000.00

• Submission: Electronic copies of quotations via email to specified addresses (A1C Mendoza, Kevin A. and Ken Kuresaki). Files should not exceed 3 MB. Accepted formats: Microsoft WORD, Microsoft EXCEL, and Adobe .pdf. No zip files.

• Evaluation: Based on Total Evaluated Price, with consideration for responsible Offerors whose offers conform to the solicitation.

• Site Visit: Scheduled for 17 April 2026. Reservation forms must be submitted by 09 April 2026.

• This acquisition is UNRESTRICTED.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, with addenda.

• Payment requests and receiving reports are to be submitted electronically via Wide Area WorkFlow (WAWF).

• Offerors must submit copies of required certifications and licenses for services in Japan.

• Key contacts for questions and submissions are A1C Kevin A. Mendoza and Ken Kuresaki.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide all management, tools, supplies, equipment, labor, and technical expertise for the inspection, testing, maintenance, evaluation, and certification of all non-mobile hoists and cranes.

• Perform annual and monthly inspections, maintenance, and repairs on non-mobile hoists and cranes, including bridge rail systems.

• Services are required at Torii Station, Naha Port, Kuwae Tank Farm #1, #2, Chimuwan Tank Farm #1, #2, #3, and Buckner Communication Site in Okinawa, Japan.

• Inspections must comply with 29 CFR 1910.179, CFR 1926-550, and Japanese Ministry of Labor Ordinance (Articles 34 & 35).

• Contractor employees must be trained and certified.

• On-call services for repairs are required within 48 hours of notification.

• 98% of all non-mobile hoists and cranes must be operational and in good working condition.

• Repairs must be made within the specified repair time 98% of the time.

• 100% of reports and master lists must be submitted to the COR within the time limits specified in the PWS.

• The PWS covers services at various U.S. Army installations in Okinawa, Japan.

• Specific period of performance is not detailed in this document but is implied to be for the duration of the contract.

• Contractor must submit a monthly inspection and maintenance schedule for COR acceptance.

• Contractor must provide weights for load tests and install stickers indicating capacity, inspection, and due dates.

• Reports and certificates must be submitted within 48 hours of completion, with monthly and annual reports due within two weeks.

• A consolidated master list of inspected hoists and cranes is required annually.

• Parts for repairs require COR or CO approval, with specific procedures for cost estimates based on thresholds.

• Contractor must comply with all applicable Japan Environmental Governing Standards (JEGS), safety regulations (OSHA, EM 385-1-1), and security requirements (ID passes, AT Level I training, OPSEC training).

• Specific insurance requirements are mandated by Japanese law.

Forms / Attachments / Pricing Sheets

This document is a price exhibit detailing the CLINs (Contract Line Item Numbers) for "Hoists and Cranes, Inspection, Testing, Maintenance and Repair" services at various locations in Okinawa, Japan. It outlines the quantities and units for both yearly and monthly services across multiple contract years (Base Year, Option Year 1, Option Year 2, Option Year 3, and Option Year 4).

• CLIN 0001/1001/2001/3001/4001 (Yearly Services): Lists specific hoists and cranes by item number and location (e.g., Kuwae Tank Farm, Chimuwan Tank Farm, Torii Station, Buckner Communication Site) requiring one-time yearly inspection, testing, maintenance, and repair.
• CLIN 0002/1002/2002/3002/4002 (Monthly Services): Lists the same hoists and cranes as above, but specifies a quantity of 11 units for monthly inspection, testing, maintenance, and repair.
• Locations: Services are to be performed at Torii Station, Naha Port, Kuwae Tank Farm #1, #2, Chimuwan Tank Farm #1, #2, #3, and Buckner Communication Site, Okinawa, Japan.

This document is crucial for bidders as it provides the detailed breakdown of services and quantities required for the contract. It forms the basis for pricing proposals and understanding the scope of work for each contract year. Bidders must use this exhibit to accurately quote their prices for each CLIN and item.

Form / Attachment / Pricing Sheet

This document is a "Question Form" provided as an attachment to a solicitation. It is designed for potential bidders to submit any questions they may have regarding the solicitation.

• Instructions: Bidders must complete this form for questions concerning the solicitation.
• Submission Deadline: Questions must be submitted by 22 April 2026, 11:00 AM (JST).
• Submission Location: Questions must be submitted to the 18 CONS/PKB.
• Question Specificity: Bidders are instructed to specify the page, section, and paragraph number(s) related to their question.
• Contact Information: Includes POC details (A1C Mendoza, Kevin A.), email addresses (kevin.mendoza.8@us.af.mil or ken.kuresaki.jp@us.af.mil), and DSN phone number (634-1957).
• Bidder Information Fields: Requires Name of Firm, Address, Point of Contact, Email Address, Phone Number, and Fax Number.
• Question Table: A table with columns for Page, Section, Paragraph, and Questions, intended for detailed question submission.

This form is crucial for bidders to seek clarification on any aspect of the solicitation. It outlines the specific process, deadline, and required information for submitting questions, ensuring that all inquiries are handled systematically and addressed by the contracting office.

Form / Attachment / Pricing Sheet

This document is a reservation form for a site visit related to Solicitation RFQ NO. FA527026Q0011. It is used by companies to reserve their attendance for the site visit.

• Site Visit Date and Location: 17 April at 09:00 AM Japan Standard Time (JST) at Camp Courtney Main Gate.
• Reservation Deadline: 09 April 2026, 11:00 AM (JST).
• Meeting Place: Camp Courtney, Parking Space on the left side of the inbound road.
• Points of Contact (POC): A1C Mendoza Kevin A. and Mr. Ken Kuresaki, with provided email addresses.
• Company Information: Fields for Company Name, Address, Point of Contact, E-mail Address, Phone No., Cell Phone No., and Fax No.
• Attendee Information: Space to list up to two individuals attending, with options to indicate if an escort is needed and to provide a phone number.
• Note: Contractors are responsible for verifying receipt of the form by 18 Contracting Squadron.

This form is critical for any bidder wishing to attend the pre-proposal conference and site visit. Bidders must complete and email this form by the specified deadline to confirm their attendance and indicate any escort requirements.