DRAFT Disaster Overseas Transportation (DOTS) US Virgin Islands & Puerto Rico (VIPR)

Solicitation / RFP / RFQ

This solicitation is for Disaster Overseas Transportation Support (DOTS) for the U.S. Virgin Islands and Puerto Rico (VIPR). The government intends to award multiple Indefinite Delivery – Indefinite Quantity (IDIQ) contracts with Firm-Fixed-Price (FFP) CLINs to support CONUS and OCONUS disaster response locations.

The scope of work involves receiving, staging, shipping, and accounting for resources during steady state and emergency response/surge operations. This includes transportation services via air, maritime, and ground.

• Contract Type: Indefinite Delivery – Indefinite Quantity (IDIQ) with Firm-Fixed-Price (FFP) Contract Line Items (CLINs).

• Period of Performance: Base Year (July 1, 2026 – June 30, 2027), Option Year 1 (July 1, 2027 – June 30, 2028), Option Year 2 (July 1, 2028 – June 30, 2029).

• Minimum Contract Value: $3,000.00 per contract (may decrease if more than two contracts are awarded).

• Maximum Contract Value: Total productive capacity of all offerors.

• Proposal Submission: Offerors must submit proposals in three (3) separate volumes (Technical Proposal, Technical Proposal Continued, and Price). A cover letter is also required.

• Questions Due: May 8, 2026, by 12:00 PM ET.

• Phase I Proposals Due: May 15, 2026, by 12:00 PM ET.

• Phase II Proposals Due: May 26, 2026, by 12:00 PM ET.

• Evaluation Factors:

  • Phase I: Demonstrated Experience (5 pages)
  • Phase II: Technical Capability & Management Approach (13 pages total: Technical/Operational Plan - 10 pages, Key Personnel Resume - 3 pages), Assurance Plans (10 pages total: Quality Control/Management Plan - 5 pages, Risk Management Plan - 5 pages), Past Performance (5 pages).
  • Volume III: Price (UNLIMITED page limit, Excel & PDF format).

• Evaluation Approach: Best-Value Trade-Off (BVTO) will be used, with non-price factors (Factors 1-4) being more important than price.

• The acquisition is set aside for Small Business.

• NAICS Code: 483111

• Small Business Size Standard: 1,050 employees.

• Offerors must use Attachment II – Pricing Sheet; failure to do so will result in an unacceptable proposal.

• All task orders will be initiated by the Contracting Officer via a request for proposal.

• The contract is subject to various FAR clauses and DHS Class Deviations.

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish an Indefinite Delivery, Indefinite Quantity (IDIQ) contract vehicle for all-inclusive, multimodal transportation and shipping services from Continental United States (CONUS) points of origin to Outside Continental United States (OCONUS) points of need, specifically for disaster response and recovery efforts in Puerto Rico (PR) and the U.S. Virgin Islands (USVI).

• Provide personnel, containers, equipment, and facilities for port operations and transportation services.

• Support movement of Initial Response Resources (IRR) such as water, meals, cots, tarps, etc.

• Offer door-to-door, cross-dock, and freight forwarding services for FEMA life-saving resources and equipment.

• Include services for both inbound shipments and retrograde of commodities and breakbulk cargo.

• Services include maritime and ground transportation, drayage, staging yards, and storage.

• Must comply with the Jones Act.

• Contractor must be fully functional within 48 hours of task order award.

• Operations must be 24 hours a day, 7 days a week.

• Maintain a Quality Control Plan (QCP).

• Performance will be monitored via a Quality Assurance Surveillance Plan (QASP) and Performance Requirements Summary (PRS).

• Key performance metrics include response/delivery timeframe for resources (98% AQL for urgent, 95% AQL for other requirements) and timely delivery of reports (90% AQL).

• The IDIQ contract is for one year with two one-year optional periods.

• Place of performance includes CONUS ports (e.g., Jacksonville, FL; Charleston, SC) and OCONUS destinations in PR and USVI.

• Contractor must provide cargo insurance and port, liability, pollution, and environmental insurance.

• Requires a detailed manifest and reporting of cargo movement, including Advance Shipment Notification (ASN).

• Contractor personnel require background investigations based on risk designation.

• Must comply with Section 508 accessibility standards for electronic documents.

• A Business Continuity Plan (BCP) is required.

• Key personnel include a Contracts Administration Program Manager and Contractor Operations Project Manager.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for the Disaster Overseas Transportation Support (DOTS) - Virgin Islands/Puerto Rico (VIPR) procurement. It outlines the firm fixed unit prices for various transportation and logistics services required by the Federal Emergency Management Agency (FEMA) Logistics Management Directorate.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ) with Firm Fixed Unit Prices.
• Period of Performance (PoP): 2026 - 2029.
• Services Covered: Includes Ground Transportation (line haul, drayage, shuttle services), Ocean Transportation (containerized and breakbulk cargo, dedicated vessel voyages), Air Transportation (expedited services for various weight classes), Staging and Storage Services (pre-positioning, container yards, cross-docking, warehouse storage), and Equipment Leasing (CHE, MHE, reefer containers, chassis, ISO tanks).
• Geographic Scope: Services are specified for various regions within CONUS (Mid Atlantic, South Atlantic, Gulf Coast) and OCONUS (USVI, Puerto Rico).
• Pricing Structure: The sheet details CLINs (Contract Line Item Numbers) with associated quantities, units, unit prices (often listed as N/A or 0.0 for evaluation purposes), and total prices for each year of the contract (Base, Option Year 1, Option Year 2).

This pricing sheet is critical for bidders to understand the cost structure and expected pricing for services. It provides the framework for submitting proposals and for FEMA to evaluate pricing. Bidders must use this document to determine their unit prices for each CLIN, which will be fixed at the time of award. The quantities listed are for evaluation purposes, and bidders are not expected to possess minimum inventory of these units.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) required by the Federal Emergency Management Agency (FEMA) for offerors responding to a solicitation for generator services. It is used to gather feedback from references on a contractor's past performance on similar contracts.

• Contractor Information: Requires the name of the contractor and the contract number.
• Evaluator Information: Requires the evaluator's printed name, title, mailing address, signature, and date.
• Performance Rating Form: Asks evaluators to rate the contractor on six performance elements: Quality of Solution, Effective and Efficient Use of Resources, Communication, Timeliness of Performance, Customer Satisfaction, and Responsiveness and Attentiveness. It also includes questions about whether the evaluator would do business with the contractor again and if litigation was required.
• Supplemental Comment Form: Provides space for evaluators to add detailed comments regarding their ratings for each performance element and for general additional comments.
• Rating Scale: Defines the ratings from "Outstanding" to "Unacceptable" with corresponding definitions.

Offerors must provide this questionnaire to their references. The completed questionnaires will be used by FEMA to evaluate the offeror's past performance, which is a significant factor in the overall evaluation of proposals. Bidders should ensure their references are aware of the submission deadline and the importance of providing thorough and accurate feedback.

Form / Attachment / Pricing Sheet

This document, "Attachment 1: Sample Quality Assurance Monitoring Form," provides a template for the government to use when monitoring contractor performance. It is designed to document surveillance activities and results.

• Service or Standard: Field to specify the service or standard being monitored.
• Survey Period: Dates for the surveillance period.
• Surveillance Method: Checkboxes for methods like Random Sampling, 100% Inspection, Periodic Inspection, or Customer Complaint.
• Level of Surveillance: Checkboxes for frequency (Monthly, Weekly, As needed).
• Percentage of Items Sampled: Numerical entry for the sample size.
• Analysis of Results: Fields for Observed Service Provider Performance Measure Rate (%) and a checkbox for "Meets Standards" or "Does Not Meet Standards."
• Narrative of Performance: A free-text area for detailed observations during the survey period.
• Prepared By / Date: Fields for the government representative completing the form.

While this is a government form, understanding its structure and the data points collected can help bidders anticipate the types of performance metrics and observations that will be used to evaluate their work. It highlights the government's approach to quality assurance and performance tracking.

Form / Attachment / Pricing Sheet

This document provides the U.S. Department of Labor's Service Contract Act wage determinations for various occupations in Puerto Rico and the U.S. Virgin Islands. It outlines the minimum hourly wage rates and fringe benefits required for service employees performing contract work in these locations.

• Lists specific occupational codes and titles.
• Provides the corresponding minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes general information on Health & Welfare, Vacation, and Holiday benefits applicable to SCA-covered contracts.
• Details specific footnotes related to computer employees, night/Sunday pay, and hazardous pay differentials.
• Outlines the process for requesting additional classifications and wage rates (conformance process) using Standard Form 1444.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a government contract in the specified geographic areas. Bidders must ensure their proposed wages and fringe benefits meet or exceed these determinations to comply with the Service Contract Act. Failure to comply can result in violations and penalties. The document also provides guidance on how to handle occupations not explicitly listed in the wage determination through the conformance process.