DRAFT SOLICITATION - Construction of Chilled Water Replacement and Site Utility Improvements (Phase A2) at the Department of Veteran Affairs (DVA) campus in West Haven, CT

Solicitation / RFP / RFQ

This solicitation seeks proposals for the Chilled Water Plant Replacement & Site Utility Improvements (Phase A2) at the VA Connecticut Healthcare System (VACHS) in West Haven, Connecticut. The government will award a firm-fixed-price contract to the responsible Offeror whose proposal represents the overall best value, utilizing a Tradeoff Process.

Proposals must demonstrate understanding and capability for the project scope. Specific requirements are detailed within the solicitation, including submission structure and content for Past Performance, Management Approach, Small Business Participation, and Price.

• Contract Type: Firm Fixed Price

• Basis of Award: Tradeoff Process (Best Value)

• Submission Method: All proposals must be submitted through the Army's Electronic File Sharing Service, Procurement Integrated Enterprise Environment (PIEE) (https://piee.eb.mil/), using the Solicitation Module.

• Prohibited Methods: Paper copies, CD-ROMs, emails, facsimile, or submissions via other PIEE modules will not be accepted.

• File Naming Convention: W912WJ26RA008-FIRMNAME-VOLUME [I, II, or III]

• Deadline: Proposals must be submitted no later than the date and time specified on the solicitation document (recorded in PIEE).

• Evaluation Factors (in order of importance):

  1. Past Performance (Volume I)
  2. Management Approach (Volume I)
  3. Small Business Participation Commitment Document (Volume II)
  4. Price (Volume III)

• Evaluation Approach: Proposals will be evaluated without negotiations, except for clarifications. Award may not necessarily go to the lowest-priced offer. Factors 1 & 2 combined are significantly more important than Price.

• Small business participation is a key evaluation factor (Volume II).

• Joint Venture and Mentor-Protégé Agreements must comply with SBA regulations and be submitted with the proposal.

• Page Limits: Volume I has a 35-page limit. Volumes II and III have no page limits.

• Formatting: Specific margins, font sizes (12-point minimum, Arial or Times New Roman), spacing, and page numbering requirements are detailed.

• Past Performance: Requires submission of up to five (5) recent and relevant projects, including CPARS reports or Past Performance Questionnaires (Attachment B).

• Management Approach: Requires an organizational chart and a summary schedule.

• Price: Includes SF1442, acknowledgement of amendments, and bid schedule completion.

Specifications / Volume 1

This document, "Specifications VOLUME 1," is part of the "Chilled Water Plant Replacement and Site Utility Improvements – Phase A2, Surgical and Clinical Tower" project for the West Haven VA Medical Center. It is a 95% CD DRAFT FINAL document dated May 08, 2026.

• Table of Contents: Provides a detailed breakdown of project specifications across numerous divisions (01-33).

• Division 01 - General Requirements: Covers overarching project requirements including contractor responsibilities, summary of work, work restrictions, measurement and payment, administrative requirements (submittals, BIM/CAD, safety, indoor air quality, quality control, testing, temporary facilities, project identification), waste management, closeout submittals, sustainable construction (LEED v4), and cybersecurity for facility-related control systems.

• Divisions 02-33: Detail specific technical requirements for various construction trades, including Existing Conditions, Concrete, Masonry, Metals, Wood/Plastics/Composites, Thermal/Moisture Protection, Openings, Finishes, Specialties, Special Construction, Conveying Equipment, Fire Suppression, Plumbing, HVAC, Integrated Automation, Electrical, Communications, Electronic Safety and Security, Earthwork, Exterior Improvements, and Utilities.

• Openings (Division 08): Includes detailed specifications for Hollow Metal Doors and Frames (Sections 2.4-2.7), Access Doors and Frames (08 31 13), Coiling Doors (08 33 00), Aluminum-Framed Entrances and Storefronts (08 41 13), Glazed Aluminum Curtain Walls (08 44 13), Door Hardware (08 71 00), Glazing (08 80 00), and Louvers and Vents (08 90 00).

• Finishes (Division 09): Covers Subsurface Preparation for Floor Finishes (09 05 16), Non-Structural Metal Framing (09 22 16), Gypsum Board (09 29 00), Ceramic/Porcelain Tiling (09 30 13), Resinous Flooring (09 67 23.20), Painting (09 91 00), Resilient Base and Accessories (09 65 13), Resilient Tile Flooring (09 65 19), and Resinous Specialty Glazed Coating Systems (09 96 59).

• Specialties (Division 10): Includes Toilet, Bath, and Laundry Accessories (10 28 00) and Fire Extinguisher Cabinets (10 44 13).

• Special Construction (Division 13): Outlines Seismic Restraint Requirements for Non-Structural Components (13 05 41).

• Conveying Equipment (Division 14): Details Electric Traction Passenger Elevators (14 21 23).

This document provides the comprehensive technical specifications essential for bidders to understand the project's scope, material requirements, installation procedures, quality control, and performance standards. Detailed sections cover doors, frames, hardware, glazing, curtain walls, interior finishes (tile, flooring, paint, gypsum board), accessories, seismic restraints, and elevators. Bidders must review these specifications to ensure accurate proposals and compliance with all technical and quality requirements.

Form / Attachment / Pricing Sheet

This document is an appendix binder containing various reports and plans related to Task Order #03, specifically the 95% Draft Final (CD). It compiles supporting documents essential for understanding the project's technical, environmental, and safety aspects.

• Geotechnical Reports: Includes "APPENDIX D.4 – Test Borings Observed by Nobis (2025)" with detailed boring logs (GB-4, GB-6, GB-9, GB-10, GB-11, B-101A/B through B-113, IB-101 through IB-104), "APPENDIX E – Bedrock Core Photo Log" documenting bedrock core recovery and RQD, and "APPENDIX F.1 & F.2 – Geotechnical Laboratory Test Results (2023 & 2025)" from GeoTesting Express detailing particle size analysis (ASTM D6913) and bulk density/compressive strength tests (ASTM D7012).
• Environmental Reports: Contains "Certified Analyses included in this Report" and "Certifications" from Pace Analytical Services, LLC, detailing analytical methods (e.g., SW-846 1010A-B, 8081B, 8082A, 8260D, 8270E in Soil and Water) and state-specific certifications. It also includes a "Flag/Qualifier Summary" and a "Glossary" of terms.
• Commissioning Plan: Outlines the process, team, references (VA, ASHRAE, NIBS, ASTM), and schedule for commissioning activities. It defines roles for the Owner (USACE/DVA), Commissioning Agent (Burns and McDonnell), Contractor's Commissioning Manager (TBD), Designer of Record (Leo A Daly/Perkins Will), and Contractors. It details communication protocols, safety procedures, commissioned systems (referencing Appendix D), test equipment, load banks, and the use of commissioning software. The plan covers the process sequentially by phase (Design, Construction, Acceptance, Warranty) and includes appendices for the Cx Team List, Roles & Responsibility Matrix, Schedule, and Equipment List.
• Other Forms: Includes PCRA and ILSM Forms and Exhibit.

This appendix binder is critical for bidders to gain a comprehensive understanding of the project's subsurface conditions, environmental testing scope and laboratory certifications, and commissioning requirements. The geotechnical data is vital for foundation design and excavation planning. The laboratory certifications ensure compliance with regulatory standards. The commissioning plan details verification processes and team collaboration, all of which are essential for accurate proposal development, risk assessment, and successful project execution.

Solicitation / RFP / RFQ

This is a DRAFT solicitation for the "Chilled Water Plant Replacement and Site Utility Improvements" project located at the VA Connecticut Healthcare System in West Haven, Connecticut. The government is procuring construction services for this project.

• Construction of a Chilled Water Plant Replacement.

• Site Electrical Utilities Campus Redundant Feed.

• Rock Excavation.

• ACM Pipe Removal.

• Campbell Avenue - Domestic Water and Fire Protection Service Piping.

• Water Storage Tanks and Piping.

• Site Utilities Backfeeds to Building 1 (Sanitary Sewer, Storm Sewer, Heating Distribution, and Chilled Water Distribution).

• United Illuminated Electrical Service Allowance.

• Contract Type: Firm Fixed Price.

• Period of Performance: 1280 calendar days after receipt of Notice to Proceed.

• Estimated Price Range: Between $40,000,000 to $115,000,000.

• NAICS Code: 236220, Size Standard: $45,000,000.00.

• This is a DRAFT solicitation; no proposals will be accepted at this time. Feedback is requested by emailing Contract Specialist Tyler Maryak at tyler.s.maryak@usace.army.mil (and CC Contracting Officer Erin Bradley at erin.e.bradley@usace.army.mil) on or before June 19, 2026.

• Proposal submission deadline: October 06, 2026, at 01:00 PM local time.

• Evaluation criteria and submission requirements are included as an attachment to the solicitation.

• A site visit is scheduled (date and time TBD).

• No specific set-aside is mentioned in the provided pages, but HUBZone preference is noted.

• Offerors must propose on all items; the work will be awarded as a whole to one offeror.

• Offers will be evaluated using the Total Estimated Amount for all line items, including base and option items.

• Minimum work awarded will be the base work.

• Option items (0005-0008) may be exercised at the Government's option.

• All offers must be registered and active in the SAM database.

• Bid Guarantee: 20 percent of the bid price or $3,000,000.00, whichever is less, is required.

Form / Attachment / Pricing Sheet

This document comprises a comprehensive set of architectural and engineering drawings for the "Chilled Water Plant Replacement and Site Utility Improvements Phase A2" project at the VA Connecticut Healthcare System in West Haven, CT. It includes a sheet index, demolition plans, site plans, grading plans, utility plans and profiles, geotechnical boring logs, erosion and sediment control plans, civil and structural details, architectural plans, and detailed mechanical schedules.

• Sheet Index: Lists all project drawings by discipline, including drawing numbers, titles, option bid associations, and revision information.
• Demolition, Site, and Grading Plans: Detail existing conditions, demolition scope, site layout, and proposed grading for base bid and various option bids.
• Utility Plans and Profiles: Illustrate existing and proposed underground utilities (water, fire protection, sewer, storm drain, electrical duct banks, steam, chilled water pipes) with detailed routing, elevations, lengths, and connections.
• Geotechnical Data: Boring logs provide subsurface soil information, and utility pothole summaries detail existing utility locations and conditions.
• Erosion and Sediment Control Plans (ESCP): Outline measures for environmental protection during construction for base bid and option bids.
• Civil and Structural Details: Provide specific construction details for site elements (curbs, sidewalks, fences, manholes) and structural components (framing, connections, envelope details).
• Architectural Plans: Include site plans, foundation plans, framing plans, exterior elevations, interior details, and specific details for Building 17 exterior envelope and interior assemblies.
• Mechanical Schedules: Detail specifications for equipment such as Air Handling Units (AHUs), Fans, Coils, Filters, Chillers, Cooling Towers, Pumps, and Fuel Oil Heaters, including capacity, dimensions, and electrical requirements.

This extensive set of drawings is critical for bidders to fully understand the project's scope, physical requirements, and technical specifications. It provides essential information for:

• Scope Assessment: Understanding the full extent of site work, utility installation, structural requirements, and building construction.
• Cost Estimation: Accurately pricing materials, labor, and equipment based on detailed plans and specifications.
• Construction Planning: Developing methodologies for site preparation, utility work, and building construction.
• Compliance: Ensuring adherence to site, utility, environmental (ESCP), structural, architectural, and mechanical system requirements.
• Equipment Selection: Identifying and specifying the exact mechanical equipment needed based on detailed schedules.