Dress Cap Purchase Order

Solicitation / RFP / RFQ

This solicitation is for the procurement of Ceremonial Blue Service Caps for the 3d Infantry Regiment (The Old Guard). These caps are needed to support various ceremonies and special events within the Military District of Washington and surrounding areas.

• Procurement of Male Enlisted Caps (Quantity: 1,290)

• Procurement of Company Grade Officer Caps (Quantity: 120)

• Procurement of Field Grade Officer Caps (Quantity: 40)

• Procurement of Female Enlisted Caps (Quantity: 20)

• All caps are to meet Specification Number: 500.

• Pricing Arrangement: Firm Fixed Price for all items.

• North American Industry Classification System (NAICS) Code: 315990.

• The solicitation number is W91QV126QA013.

• The solicitation issue date is not explicitly stated but the offer due date is June 29, 2026, at 09:00 AM.

• Delivery is FOB Destination.

• Delivery Schedule: 150 Calendar Days from the date of lead time event to the date of latest delivery.

• Inspection and Acceptance Location: Both Destination, IAW the SOW.

• Offer Due Date: June 29, 2026, 09:00 AM.

• Evaluation will be based on fair and reasonable price and offeror responsibility.

• Questions and clarifications should be submitted via email to MAJ Tavon Cooper (tavon.m.cooper.mil@army.mil) and LTC Paul Kilgore (paul.m.kilgore.mil@army.mil).

• Quotes should also be sent via email to the same points of contact prior to the closing date.

• The acquisition is listed as UNRESTRICTED.

• The document incorporates FAR clauses by reference, including those related to System for Award Management, Utilization of Small Business Concerns, and Item Unique Identification and Valuation.

• DFARS clauses are also incorporated, including those related to Safeguarding Covered Defense Information and Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

• The Statement of Work (SOW), Sizes, and Specification documents are incorporated by reference as attachments.

Solicitation / RFP / RFQ

This document is a Justification Review Document for a Sole Source Justification and Approval for the acquisition of commercial products and services. It details the need for Dress Service Caps for The 3d Infantry Regiment (The Old Guard).

• 1,470 Dress Caps are required.

• Specific types include: Male Enlisted Caps (1290), Company Grade Caps (120), Field Grade Caps (40), and Female Enlisted Caps (20).

• Delivery is required within 120 days ACA (After Contract Award).

• Estimated value: $117,480.00

• Contract Type: Firm Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ)

• Authority Cited: 41 U.S.C. 1901 as implemented by FAR Subpart 12.201-1 and 11.204.

• Procurement Method: Sole Source, FAR 13.501.

• This document serves as a justification for a sole source award, not a solicitation for proposals.

• Market research and a Sources Sought Notice were conducted, indicating no other sources are fully capable of meeting the requirement due to the current lack of a pattern.

• This is a sole source action; therefore, effective competition is not applicable.

• No subcontracting opportunities are available.

• The 3d Infantry Regiment has relied on Kingform Cap Company Inc. as the sole source provider since at least 2015.

• The Army lacks a usable specification and pattern for the dress caps, hindering fair competition.

• Actions are planned to create a technical data package and patterns to enable full and open competition in fiscal year 2027/28.

• No vendors expressed interest in response to the Sources Sought Notice.

Solicitation / RFP / RFQ

This document is a Purchase Description (USPD S-16-1E) for Service, Fur Felt, Wool Felt, and Polyester/Wool Caps. It supersedes a previous version dated June 1, 1983.

• Classification: Caps are classified by Type (I, IA, II, IIA, III) and Class (General Officers, Field Grade Officers, Company Grade Officers, Warrant Officers, Enlisted) based on material (Fur Felt, Wool Felt, Polyester/Wool) and color (Army Green 244, Army Blue 250, Army Blue 450).

• Materials: Detailed specifications are provided for various components including:

  • Felt materials (fiber content, weight, bursting strength, thickness, shrinkage, colorfastness, mothproofing).
  • Linings (rayon, cotton warp and rayon filling cloth).
  • Sweatbands (leather, poromeric material).
  • Braid (mercerized cotton, velvet, mohair).
  • Visors (leather, poromeric material, vinyl plastic film binding).
  • Chin straps (leather, poromeric material).
  • Stiffeners, interlining, thread, tape, buttons, and eyelets.

• Construction: Detailed manufacturing operations, stitches, seams, and stitching types are specified.

• Design: Caps consist of three side pieces, a top crown piece, plastic crown protector, lined crown, loosely woven braid band, removable grommet, leather visor, adjustable chin strap, perforated sweatband, and permanently attached front stay.

• Measurements: Specific finished measurements for cap dimensions are provided.

• This document outlines the technical requirements for the caps. Specific contract type, period of performance, and estimated value would be found in the associated solicitation or contract award documents.

• Not applicable to this Purchase Description. Evaluation criteria would be in the solicitation.

• Not specified in this document. Eligibility requirements would be in the solicitation.

• The document references numerous Federal and Military specifications and standards (e.g., MIL-C-368, FED-STD-191, A-A-50199).

• Intended for wear by male personnel of the Department of the Army.

• Acquisition documents must specify title, number, date, type, class, size, and material.

• Samples may be accessed via the contracting activity.

• Requests for purchase descriptions, patterns, and shade standards should be directed to the U.S. Army Natick RD&E Center.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure Distinctive Dress Caps for the 3d Infantry Regiment "The Old Guard" Distinctive Dress Uniforms.

• Provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision necessary to construct and distribute TOG Distinctive Dress Caps.

• The contractor shall provide specific materials and construct caps in accordance with the attached Purchase Description USPD S-16-1E.

• Male Enlisted Caps: 1290

• Company Grade Officer Caps: 120

• Field Grade Officer Caps: 40

• Female Enlisted Caps: 20

• Quality control is the responsibility of the contractor.

• The contractor must maintain an adequate workforce for uninterrupted performance.

• Delivery is required no later than 150 days after contract award.

• All orders will be shipped to: The 3d Infantry Regiment “The Old Guard”, 101 Bloxon St, BLDG 205, ATTN: RS4, Fort Myer, VA 22211.

• Work will be performed at the contractor's place of manufacturing and shipping.

• This is a non-personal services contract.

• The government will not exercise supervision or control over contractor personnel.

• The contract type will be Firm Fixed Price.

• Contractor employees traveling to Fort Myer must provide an employee ID badge.

Form / Attachment / Pricing Sheet

This document provides a detailed breakdown of required sizes and quantities for Ceremonial Caps, categorized by "Enlisted," "Company Grade," "Field Grade," and "Enlisted (Female)."

• Lists specific cap sizes (e.g., 6 3/8, 7 1/4, 8).
• Specifies the quantity (QTY) required for each size within each category.
• Includes subtotals for quantities in "Enlisted" (1290), "Company Grade" (120), "Field Grade" (40), and "Enlisted (Female)" (20).

This attachment is crucial for bidders to understand the specific product requirements and quantities needed for the opportunity. It directly informs procurement, manufacturing, and pricing strategies for fulfilling the contract.