Drone Show Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Bangkok is soliciting quotations for Drone Show Services for the Freedom 250 Event in Bangkok, Thailand. This unrestricted opportunity seeks a highly visible, creative, and high-quality drone show to celebrate 250 years of American independence. The U.S. government intends to award a firm-fixed-price contract to the lowest-priced, acceptable, responsible offeror. Quotations are due by March 31, 2026, at 4:00 PM (Bangkok local time).
Purpose & Scope
This Request for Quotations (RFQ) is for drone show services to be performed on June 25, 2026, in Bangkok, Thailand. The primary viewing location is the Ritz-Carlton Hotel's 4th-floor grand ballroom overlooking Lumpini Park, with an alternative at One Bangkok's vicinity. The objective is to procure a drone show that effectively displays the event's message.
Key Requirements & Deliverables
- Provide a drone show using at least 300 drones with a performance duration of 10-15 minutes.
- The show must be creative, attractive, high-quality, and photogenic, visible from the specified viewing locations.
- Coordinate all aspects, including creative design, securing necessary permits and permissions (e.g., NBTC, CAAT, BMA), providing drones and equipment, and managing event preparation.
- Secure appropriate insurance, including liability and Defense Base Act (DBA) insurance.
- Pre-show deliverables: Initial creative design (by May 15, 2026), animated preview (by June 1, 2026), and final preview for approval (by June 12, 2026).
- Day-of-event deliverables: At least 300 operational drones, coordination, and show launch.
- Offerors must detail their plan for obtaining licenses/permits and provide a strategic plan for services.
Contract Details
- Type: Firm-Fixed-Price Purchase Order.
- Pricing: In Thai Baht, inclusive of all costs (labor, materials, overhead, profit, licenses, insurances, administration, and transportation).
- VAT: Not applicable due to the Embassy's tax exemption.
- Set-Aside: Unrestricted.
Submission & Evaluation
- Quotations Due: March 31, 2026, at 4:00 PM (Bangkok local time).
- Submission: Electronically to BangkokGSOProcurement@state.gov in English, Adobe Acrobat (pdf) format, not exceeding 25MB per file.
- Required Documents: SF-1449, Section 1 (Pricing), Section 5 (Representations and Certifications), and additional information per Section 3.
- Award Basis: Lowest priced, acceptable, responsible offeror.
- Evaluation Preference: Offerors providing the view from the Ritz-Carlton Hotel will be considered first. Contractor responsibility will be determined per FAR 9.1.
Eligibility & Important Dates
- SAM Registration: Required prior to proposal submission.
- Business Presence: Evidence of an established business with a permanent address in Thailand, including company registration and VAT documents.
- Experience: Prior experience in drone show services in Thailand over the past two years.
- Questions Due: March 23, 2026, at 12:00 PM (Bangkok local time) to Ramon Menendez-Carreira at BangkokGSOProcurement@state.gov.