Dry-Dock: USCG STA APRA HARBOR (45762) FY26 DD

Amendment / Modification

• The solicitation's close date has been extended from January 28, 2026, 13:49:13 to February 09, 2026, 13:49:13.

• The anticipated award date has been updated to February 26, 2026.

• This amendment incorporates responses to Request for Information (RFC) questions and answers.

• Solicitation close date.

• Award date.

• Attachment: AMENDMENT 1 Q&A (includes RFC questions and answers).

• The deadline for proposal submission has been extended to February 09, 2026.

Questions & Answers / Clarifications

This document provides responses to questions submitted by KTR regarding the solicitation for services related to CG 45762.

• Item Thickness: The thickness for items described in Table 1 is 1/4" (.250) to 5/16" (.3125).

• UT Shots: Any UT shots exceeding 100 will be performed under CFR, with associated costs addressed separately via Change Request.

• UWI Report: The Government does not have an existing UWI report for marine growth removal. Interested parties are welcome to schedule a site visit.

• Fender Replacement: If new fender sections are required, they have been identified. If not readily available, existing fenders will be repaired/renewed by shipboard personnel.

• Tank Capacity: The F/O capacity of CG 45762 at 95% is 485 gallons.

• MDE Work: The Government has no issues with KTR performing MDE work without manufacturer certification, but cannot legally provide a specific manufacturer's representative. A list of potential contacts is provided.

• Engine Exhaust Pipe: Information on the engine exhaust pipe length and diameter will be available via CG Drawings or a site visit.

• Hose Kit: The provided Hose Kit will be sufficient and contain all necessary hoses for replacement.

• Docking Location: The RB-M (CG 45762) will be docked at Cabras Marine for its drydock and depot-level maintenance.

• Boat Cradle: The Government will not provide a boat cradle; the contractor is expected to provide it or fabricated keel blocks, following the protocol from CG 45753's FY24 DD project.

• Clarifications address technical specifications, material availability, and procedural requirements.

• The requirement for a current Joint Certification Program (JCP) is non-negotiable for an acceptable proposal. Drawings cannot be emailed and must go through secure channels.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) sent by the U.S. Coast Guard to a reference. Its purpose is to gather information about a contractor's performance on a present or previous contract to validate their performance for a potential future solicitation (RFP: 70Z04026QSBPL0003).

• Instructions: Details on how the questionnaire should be completed and submitted directly to the U.S. Coast Guard Contract Specialist (Regina Elliott-Dougherty).
• Due Date: The completed PPQ is due on or before January 28, 2026, 2:00 PM EST.
• Evaluator Information: Fields for the name, title, organization, address, phone number, fax number, and email of the past performance evaluator.
• Contractor Information: Details about the contractor being evaluated, including contract identification, type of instrument, pricing type, contract/reference number, description of service/supply, competition type, award date, contract dollar value, period and place of performance, and complexity of work.
• Evaluation Areas: Sections for rating the contractor's performance in Quality of Product or Service, Schedule, Cost Control, Management, and Regulatory compliance using a scale from Exceptional to Unsatisfactory.
• Summary and Recommendation: A section for an overall assessment and a question asking if the organization would award another contract to the contractor.

This document is not directly filled out by bidders. Instead, it is sent to references provided by a bidder to assess the bidder's past performance. The information gathered from this questionnaire will be used by the U.S. Coast Guard as part of the evaluation process for the referenced solicitation. Bidders should ensure their references are aware of this questionnaire and can provide accurate and timely feedback.

Form / Attachment / Pricing Sheet

This document, titled "Schedule of Supplies and Services," outlines the specific tasks, services, and materials required for a dry-docking repair and alteration project for a vessel at USCG STA APRA HARBOR (45762) under Solicitation 70Z04026QSBPL0003. It serves as a detailed breakdown for bidders to cost out their proposals.

• A list of line items (CLINs) detailing specific services such as welding, ultrasonic testing, hull plating inspection, engine maintenance, fendering, preservation, and marine chemist services.
• Includes items like "Drydock," "Temporary Services," and "Sea Trial Performance Support."
• Specifies "Composite Labor Rate" and "Laydays" as separate cost components.
• Requires bidders to submit costs for each item and an overall total on an Excel spreadsheet.

This schedule is critical for bidders to understand the full scope of work and to accurately estimate their pricing. Each CLIN represents a distinct requirement for which a unit price and total cost must be provided. The document emphasizes that failure to properly estimate costs based on these specifications will be at the quoter's risk.

Other / Unclassified

This document outlines "Additional Contract Requirements" for a ship repair contract. It details specific obligations and conditions that a contractor must adhere to beyond the general terms of the solicitation. Key areas covered include:

• Facility Accessibility: Requirements for a contractor's facility to be accessible from a navigable waterway with specific depth and clearance.
• Insurance: Mandated types and minimum amounts of insurance, including Ship Repairer's Liability and Comprehensive General Liability, as well as coverage for Longshoremen's and Harbor Worker's Act and State Workmen's Compensation Law.
• Access to Vessel and Facilities: Provisions for government personnel, other contractors, and bidders to access the contractor's facility and vessels on a non-interference basis.
• Contracting Officer's Authority: Emphasizes that only the Contracting Officer can modify contract terms, and any changes directed by others will not be recognized for contract price adjustments.
• Inspections: The Coast Guard will rely on the contractor for inspections, with records to be maintained and available to the government.
• Government Property: Contractor responsibilities for identifying, tracking, controlling, and reporting on government-furnished property and property pre-existing at the location.
• Growth Work: Procedures for performing work outside the original scope, requiring Contracting Officer authorization and specific pricing mechanisms (negotiated fixed price, or Time and Materials for repairs if agreement on cost cannot be reached).
• Composite Labor Rate: Defines a single composite labor hour rate to cover all direct labor, benefits, indirect costs, and support functions for contract changes.
• Payment and Invoicing: Instructions on progress payments, invoicing requirements, SAM.gov status, and a 10% withholding until all deliverables are accepted.
• Drydock Certification: Requirements for current drydocking facility certifications and authorization for use of third-party facilities.
• Welding Certification: Mandates submission of welding certifications and qualifications for applicable work items.
• Planning Document: Requires submission of a preliminary planning document with the proposal, detailing performance periods, critical paths, and required resources.
• QC/QA Program: Contractor responsibility for implementing a Quality Control/Quality Assurance program, including specific requirements for painting contractors (QP 1 Certification or equivalent Tech Rep) and on-site inspection presence.

This document is critical for bidders as it defines specific operational, financial, and compliance requirements that will be part of the contract. Bidders must carefully review these additional requirements to understand the full scope of obligations, potential costs (e.g., insurance, certifications, facility standards), and administrative procedures (e.g., invoicing, property management, planning) associated with performing the contract. Failure to meet these requirements could impact proposal acceptability or contract performance.

Solicitation / RFP / RFQ

This solicitation is for "DRYDOCK REPAIRS" for the USCG STA APRA HARBOR (45762) for FY 2026. The government intends to award a Firm Fixed Price (FFP) contract.

• The solicitation includes various work items and specifications, such as:

  • Drydocking facility certification (SSLC SFLC Standard Specification 8634B CG Approved Drydock Certification, Travel Lift Certification or Drydock Cradle).
  • Welding certifications and qualifications.
  • Preliminary planning document submission.
  • AMPP, NACE Level 3, or QP-1 Certification for painting contractors.
  • Quality Assurance (QA) program implementation.
  • Accessibility of contractor's facility from a navigable waterway with specific depth and clearance requirements.
  • Required insurance: Ship Repairer's Liability ($500,000 per occurrence), Comprehensive General Liability ($500,000 per occurrence), Longshoremen's and Harbor Worker's Act coverage, and Workmen's Compensation Law coverage.
  • Government property management and reporting.
  • Specific clauses related to "Combating Trafficking in Persons," "Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment," and "Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities."

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: June 25, 2026, to September 23, 2026.

• Offerors shall submit quotes electronically to Regina Elliott-Dougherty at Regina.ElliottDougherty@uscg.mil no later than January 28, 2026, at 2:00 PM EST.

• Quotes must include:

  • Completed and signed SF1449 with total proposal amount.
  • Schedule of Supplies and Services (Excel spreadsheet).
  • Past Performance Documentation.
  • Small Business Self Certification for applicable set-aside.
  • Welding Certifications and Procedures.
  • Proof of Insurance.
  • Drydock Certification.
  • AMPP Senior Inspector, NACE Level 3 or QP-1 Certification.
  • Planning Document.
  • SAM UEI and TIN.
  • Proof of JCP Certification.
  • Completed copy of provision 52.212-3, Offeror Representations and Certifications – Commercial Items.

• Evaluation Factors: Lowest Price Technically Acceptable (LPTA) approach.

  • Factor 1: Technical Capability (evaluated for acceptability only).
  • Factor 2: Price (evaluated for fairness and reasonableness).
  • Factor 3: Past Performance.

• Anticipated Award Date: March 25, 2026.

• The acquisition is set aside for small business (NAICS code 336611, size standard 1250 employees).

• Specific set-aside categories include Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB), and Women-Owned Small Business (WOSB).

• Vendors interested in submitting a quote but unable to meet the required performance period are encouraged to propose an alternate period.

• Access to USCG drawings requires registration with the US Defense Logistics Agency in the Joint Certification Program (JCP).

• Requests for clarifications must be received no later than January 9, 2026, at 2:00 PM EST.

Specification / Statement of Work

This document outlines the specifications for drydock repairs for the USCG 45762 (RB-M 45) vessel during FY2026. It details numerous work items required for the vessel's maintenance and repair.

This specification details a comprehensive list of work items, including but not limited to:

• General welding and fabrication.

• Ultrasonic testing of hull plating.

• Inspection and preservation of various hull components, including the underwater body, fendering system, accessible spaces, diesel fuel tanks, mast, sea chests, and HVAC systems.

• Overhaul and renewal of main diesel engine components, sea valves, and water jet systems.

• Renewal of standard hoses, non-skid pads, and interior hull insulation.

• Electrical isolation procedures for welding.

• Drydocking, temporary services, and sea trial support.

• Refueling of diesel tanks.

• Maintenance of the HVAC system.

• The document specifies requirements for a "Drydock Availability FY2026".

• It references numerous Coast Guard drawings, technical publications, and industry standards.

• Contractors are required to submit various reports, including CIRs (Contractor Inspection Reports) and CFRs (Contractor Furnished Reports).

• Bidding requirements for general welding are broken down by linear foot of welding/brazing, square inches of clad/overlay welding, hour of fabrication, and square foot of plate renewal.

• Not explicitly stated in the provided sections.

• The document includes detailed tables for government-furnished property, critical inspection items, principal characteristics of the vessel, and specific work item requirements.

• Several "CAUTION" and "NOTE" sections highlight important safety, operational, and procedural information for contractors.