Dry Screw Vacuum Pumping System, No Equivalents or Substitutions

Form / Attachment / Pricing Sheet

This document is a "DRAFT" Purchase Order (PO) from Brookhaven National Laboratory (BNL) to "ANY VENDOR". It outlines specific items to be procured, quantities, delivery dates, and associated terms and conditions. It is not a binding offer but serves as a detailed outline of a potential procurement.

• Purchase Order Number: BNL-0000479646
• Date Issued: 06/09/2026
• Payment Terms: Net 30
• Contractual Representative: MALEN VALENCIA
• Items:
  • GS5120350200: GXS160/1750F LV MD RE CA (Quantity: 2.000EA, Due Date: 09/23/2026)
  • M58808162: GXS SILENCER 100ctrs ASSY ST-STL (Quantity: 2.000EA, Due Date: 09/23/2026)
  • D37280700: Pump Display Terminal (5way XLR) (Quantity: 2.000EA, Due Date: 09/23/2026)
• Shipping Requirements: Specific instructions regarding packing slips, insurance, package destination (Receiving Building 98), and referencing the PO number on all external labels.
• Invoicing: Preferred electronic submission via email to APinvoices@bnl.gov.
• Acceptance: Confirmation of receipt of the PO is required from the vendor.
• Quality Assurance: References Brookhaven National Laboratory Supplier Quality Assurance Requirements BNL-QA-101 and general requirements for quality systems, conformance, change approval, subcontractors, protection of material, and M&TE calibration.
• Special Instructions: Details on electrostatic discharge control, equipment certifications (NRTL), hoisting and rigging, powered machine shop equipment, aerial devices, and handling of suspect counterfeit parts.

This document provides a clear example of the type of purchase order a vendor might receive from BNL. It details specific item requirements, quantities, delivery expectations, and critical contractual terms including quality assurance and shipping/invoicing procedures. Vendors can use this to understand BNL's procurement process and requirements for similar items.

Form / Attachment / Pricing Sheet

This document, "BSA Comm, Rev. 24.0," outlines the General Terms and Conditions for commercial products and services provided to Brookhaven Science Associates, LLC (BSA) at Brookhaven National Laboratory. It serves as a foundational agreement detailing the contractual relationship between BSA and its contractors.

The document is structured into 32 articles covering a wide range of contractual provisions, including:

• Definitions of key terms (Agreement, BSA, Contractor, Government, etc.)
• Order of Precedence for contract documents
• Acceptance, Survivability, and Complete Agreement clauses
• Policies on Unauthorized Obligations, Respectful Workplace, and Reporting Concerns
• Contractual aspects such as Assignment, Disputes, Excusable Delays, and Termination (for Convenience and Default)
• Payment terms, Changes, Inspection, Taxes, Title and Risk of Loss, and Warranty
• Limitations of Liability and Compliance with Laws (including IPv6 for IT)
• Patent Indemnity, Reporting of Royalties, and Suspect/Counterfeit Items
• Applicable Law, Press Releases, and Reporting Executive Compensation
• Identification of Employees and Implementation of Nucleic Acid Synthesis Screening
• Incorporation of Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses by reference.

This document is crucial for potential bidders as it establishes the standard terms and conditions that will govern any contract awarded by BSA. Bidders must review these terms to understand their rights, responsibilities, and obligations, including but not limited to, compliance requirements, payment schedules, dispute resolution processes, and termination clauses. Familiarity with these terms is essential for preparing compliant proposals and for assessing the overall risk and feasibility of undertaking the contract.