Drydock (DD): USCGC Polar Star FY26-30 Repair

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for dry-dock repairs to the USCGC POLAR STAR, covering Fiscal Years 2026 through 2030. The U.S. Coast Guard Surface Forces Logistics Center (SFLC) is issuing this solicitation.

• Furnish all necessary labor, material, services, equipment, etc., for the dry dock availability of the USCGC POLAR STAR.

• Repairs are to be performed at the Contractor's certified dry dock facility located on the Continental West Coast of the United States.

• Specific work details are provided in Attachment 2 (Specifications/Statement of Work).

• Contract Type: Requirements Contract with firm fixed-price task orders.

• Ordering Period: FY2026 – FY2030.

• Anticipated Contract Award: On or before February 24, 2026.

• Period of Performance: Date of contract award through September 30, 2030.

• Performance for ship repair work is anticipated between March 31 and September 30 annually.

• Offer Due Date: February 5, 2026, 10:00 a.m. Pacific Time.

• Proposals must be submitted via email to specified Contract Specialists.

• Evaluation Factors: Technical (Volume I), Past Performance (Volume II), and Price (Volume III).

• Technical Capability and Past Performance combined are significantly more important than price.

• Key deadlines for requesting technical package (Jan 13, 2026) and submitting questions (Jan 15, 2026) are noted.

• This acquisition is NOT set-aside for small business concerns.

• Offerors must be registered in the System for Award Management (SAM).

• Specific requirements for facility certification (SFLC Standard Specification 8634) and Joint Certification Program (JCP) for accessing certain documents are noted.

• Offer expiration date: June 5, 2026.

• Proposals must be valid for 120 calendar days from the solicitation closing date.

• Attachments include Pricing Sheet, Specifications/SOW, and various forms for representations, certifications, and past performance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the specifications for drydock repairs to the USCGC POLAR STAR (WAGB 10) for Fiscal Years 2026 through 2030.

The document details numerous work items, categorized by function, that are required for the drydock availability. These include:

• Drydocking: Specific requirements for drydocking and undocking the vessel.
• Hull and Appendages: Inspection, ultrasonic testing, preservation, and renewal of hull plating, appendages, sea chests, rudder, and zinc anodes.
• Propulsion System: Overhaul and inspection of propulsion shafts, hubs, CPP systems, main propulsion motors, and generators.
• Machinery and Systems: Maintenance, cleaning, inspection, and repair of various systems including boilers, evaporators, diesel generators, fuel oil purifiers, hydraulic oil purifiers, lube oil purifiers, shaft handling equipment, elevators, dumbwaiters, and fire suppression systems.
• Deck Coverings: Renewal of polymeric and slip-resistant deck coverings.
• Piping and Tanks: Cleaning, inspection, and preservation of various tanks (diesel oil, lube oil, potable water, waste water, etc.) and miscellaneous piping repairs.
• Cranes and Davits: Annual inspection and repair of Allied K280-70 cranes and the Palfinger Miranda Davit.
• Other Systems: Includes work on air handlers, vent ducts, steering systems, anchor windlasses, chain lockers, and the oily water separator system.

The drydock availability is scheduled for FY2026 through FY2030.

• Detailed specifications for each work item, including references to specific drawings, technical publications, and standard specifications.
• Requirements for technical representatives (Tech Reps) for specific systems (e.g., propulsion, cranes, evaporators, generators, etc.).
• Emphasis on quality assurance, environmental protection, and safety measures.
• Specific requirements for documentation, including Condition Found Reports (CFRs) and Critical Inspection Reports (CIRs).
• Government-furnished property is listed for specific work items.

Performance standards and metrics are detailed within each work item, referencing specific SFLC Standard Specifications, Coast Guard Drawings, and other industry standards.

Form / Attachment / Pricing Sheet

This document provides an estimated breakdown of work items (WI) for each ordering period, specifically for FY 2026 through FY 2030. It details various maintenance, repair, inspection, and testing tasks required for a vessel.

• Work Item (WI) Number and Specification Title: Lists specific tasks such as drydocking, hull plating inspection and testing, propulsion system maintenance, crane inspections, fire suppression system checks, tank cleaning and inspection, and abatement of hazardous materials.
• Quantity per Fiscal Year: Indicates the number of times each work item is estimated to be performed within each fiscal year (FY 2026-2030).

This attachment is crucial for bidders to understand the anticipated scope and frequency of work across multiple years. It helps in estimating resource needs, labor, and potential costs associated with fulfilling the contract requirements over its duration. Bidders should review the specific work items and their quantities for each fiscal year to assess their capability and capacity to perform the required services.

Form / Attachment / Pricing Sheet

This document is Attachment 9, a Past Performance Questionnaire, intended for use by evaluators to assess a contractor's past performance on a contract. Bidders should be aware that this questionnaire will likely be used to gather feedback on their performance.

• Respondent Information: Fields for the name, title, signature, address, telephone number, and email address of the individual completing the questionnaire.
• Performance Information: A rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) with definitions for each level.
• Performance Assessment: A list of 24 specific performance areas to be rated using the provided scale. These cover aspects such as management, personnel, quality control, problem resolution, schedule adherence, responsiveness to changes, financial management, and overall performance.
• Specific Questions: Includes questions about cure/show cause notices, likelihood of re-award, and CPARS rating.
• Remarks Section: Space for narrative explanations, particularly for unsatisfactory ratings or reasons for not awarding another contract.

This questionnaire is a tool used by the government to evaluate contractor past performance. Bidders should understand the criteria being assessed, as feedback provided through this form will contribute to the evaluation of their proposals. Familiarity with these performance areas can help bidders prepare their own past performance references and understand government expectations.

Form / Attachment / Pricing Sheet

This document is an Independent Contractor Estimate form (Form 002, Rev 12/00) used by the Department of Transportation, U.S. Coast Guard, Naval Engineering. It is intended for estimating costs associated with a contract, specifically for the USCGC POLAR STAR DD FY26. The form includes sections for labor, sub-contractor costs, and materials.

• Labor Categories: Includes various trades such as Welder, Ship Fitter, Machinist, Electrician, etc.
• Cost Summaries: Sections for Total Cost of Labor, Sub-Contractor Costs, and Material Costs.
• Total Estimate: Aggregates Labor, Material, and Sub-Contractor costs, along with a mark-up/loading rate.
• Contract Information: References USCGC POLAR STAR DD FY26 and a Contract Award date of September 30, 2030.

This form is an estimate template. Bidders may need to use a similar format or provide detailed cost breakdowns for their proposals. The current document shows all cost fields as zero, indicating it is a template or an initial estimate with no finalized figures at this stage. It provides insight into the types of cost data the government may require for this opportunity.

Form / Attachment / Pricing Sheet

This document is a Department of Homeland Security (DHS) Non-Disclosure Agreement (NDA) that individuals must sign to be granted conditional access to certain information owned by, produced by, or in the possession of the United States Government. It outlines the terms and conditions for handling sensitive information.

• Information Categories: The agreement covers Protected Critical Infrastructure Information (PCII), Sensitive Security Information (SSI), and Other Sensitive but Unclassified (SBU) information.
• Obligations: Signers agree to comply with all requirements for access, dissemination, handling, and safeguarding of the specified information categories.
• Disclosure Restrictions: Prohibits unauthorized disclosure or release of information.
• Return of Information: Requires prompt return of all information upon demand, conclusion of duties, or when no longer needed.
• Reporting: Mandates reporting of any loss, theft, misuse, misplacement, unauthorized disclosure, or security violation.
• Consequences of Violation: States that violations may result in cancellation of access, denial of future access, and potential administrative, disciplinary, civil, or criminal action.
• Acknowledgement: Requires the signer to acknowledge understanding of the terms and that they have had their questions answered.

While this is a standard form, bidders may encounter this document if the opportunity requires access to sensitive government information. Signing this NDA is a prerequisite for individuals who will be granted such access as part of performing work under the contract. It highlights the critical importance of data security and confidentiality for any personnel involved in the opportunity.

Form / Attachment / Pricing Sheet

This document, titled "Consolidated List of Government-furnished Property," details the property that the Government will furnish for the USCGC POLAR STAR (WAGB-400) Drydock Availability FY2026. This list supersedes any other material obligations indicated or implied by referenced drawings.

The document is a table listing various items of government-furnished property. Each entry includes:

• Work Item number
• MTI (Material Type Indicator)
• Item Description (e.g., Propeller Flange-end Lifting Fixture, Shipping Cradles, Controllable Pitch Propeller, Sealing Elements, various pumps, service kits, bearing staves, etc.)
• NSN/PN (National Stock Number/Part Number)
• Quantity (QTY)
• Estimated Cost per Unit ($/UNIT)

It also includes a key to understand the asterisks:

• *: Government-loaned property, to be returned upon completion.
• **: New or refurbished equipment provided by the Government.
• ***: Government-furnished property, supplied by the vessel or C4IT Service Center.

This list is crucial for bidders to understand what equipment and materials will be provided by the Government as part of the opportunity. This information helps in accurately assessing the scope of work, planning for integration, and understanding the overall value of the contract. Bidders should note the types of property, quantities, and estimated costs to ensure they can effectively manage and utilize the provided government-furnished items.

Form / Attachment / Pricing Sheet

This document is a "Request for Clarification" form provided as an attachment to the solicitation. It is intended for offerors to submit written questions concerning the solicitation.

• Offeror's Name
• Solicitation Number (70Z08526RLREP0005)
• Question Submitted Number
• Section/Work Item Number
• Paragraph Number (if applicable)
• Question field
• Answer field (to be completed by the government)

Offerors must use this form to submit any questions they have regarding the solicitation. Each question should be on a separate form, and the form must indicate the offeror's firm name. Questions are to be submitted via email to the points of contact identified in the solicitation. The government will answer offerors' questions via an amendment to the solicitation.

Form / Attachment / Pricing Sheet

This document is the "Past Performance Information Form" (Attachment 4) which bidders are required to complete and submit as part of their proposal. It serves to collect detailed information about the offeror's past performance on relevant contracts.

• Name of Offeror: Field for the bidder's company name.
• Contract Number, order number, or identifier: To specify the contract being referenced.
• Customer Name & Location: Details of the customer for the referenced contract.
• Customer Point of Contact: Name and title of the customer's contact person.
• Telephone Number and e-mail address: Contact information for verification.
• Total dollar value for this effort: The total value of the contract, including all work.
• Period of Performance: Start and end dates of the contract.
• Detailed description of the work performed: To demonstrate relevance to the current solicitation's scope.
• Subcontractor(s) Utilized: Information on subcontractors, their work extent, and dollar value.

Bidders must accurately complete this form to provide evidence of their past performance. The information submitted will likely be used by the government to evaluate the offeror's capability and experience in performing similar work, which is a critical factor in the overall evaluation of proposals.

Form / Attachment / Pricing Sheet

This document, "CONSOLIDATED LIST OF REFERENCES," serves as a comprehensive catalog of all drawings, technical publications, and standard specifications that are considered part of the overall specification for this opportunity. It ensures that all parties are referencing the same versions of documents during specification writing and contract execution.

• Coast Guard Drawings: A detailed list of numerous Coast Guard drawings, identified by drawing number, revision, and a brief description of the subject matter (e.g., "General Arrangement Modifications," "Shell Plating," "Propeller Tailshaft Assy").
• Coast Guard Publications: A list of various Coast Guard technical publications, manuals, and instructions covering a wide range of systems and equipment.
• Other References: Includes standards from various organizations such as SAE, SNAME, SSPC, NACE, and military specifications (MIL-SPEC), covering materials, processes, and testing.

This document is crucial for bidders as it outlines all the referenced technical documentation that will govern the work. Bidders must ensure they have access to and understand these referenced documents to accurately assess the scope of work, prepare their proposals, and comply with all technical requirements. The document specifies that these referenced materials will be provided by the Coast Guard free of charge or are accessible via the SFLC website or commercial sites.

Forms / Attachments / Pricing Sheets

This document is a pricing sheet for the USCGC POLAR STAR DRY DOCK opportunity, broken down by ordering period (FY26-FY30). It details the Contract Line Items (CLINs) and associated tasks for each fiscal year.

• The sheet lists numerous Work Items (WIs) for each ordering period, covering a wide range of ship maintenance and repair tasks. These include hull work, propulsion systems, cranes, fire suppression, HVAC, tank cleaning, abatement of hazardous materials (asbestos, lead paint), and general preservation.
• Specific CLINs are provided for tasks such as drydocking, temporary services, project management, sea trials, hull plating, shafting, various inspections and repairs, and system overhauls.
• It also includes line items for Composite Labor Rate, Lay Days, and a Mark Up Rate.
• The document specifies that the "Sea Trial Performance, Support, Provide" CLIN requires bidders to insert prices per weekday and weekend day.
• Definitions for "Weekday" and "Weekend day" are provided.

This pricing sheet is critical for bidders to understand the scope of work required for each ordering period and to develop their cost proposals. Bidders must carefully review the listed WIs for each fiscal year to accurately estimate labor, materials, and overhead. The requirement to insert specific pricing for sea trials necessitates direct input from potential bidders.

Solicitation / RFP / RFQ

This is a combined DRAFT synopsis/solicitation (Request for Proposals - RFP) for commercial items and services, specifically for the dry-dock repair of the USCGC POLAR STAR. The acquisition is unrestricted. The anticipated award date is on or before February 24, 2026.

• Furnish all labor, material, services, equipment, supplies, power, accessories, facilities, and other necessary items for the dry-dock availability of the USCGC POLAR STAR.

• Work must be performed at the Contractor's facility located on the Continental West Coast of the United States, accessible from a navigable waterway with specific depth and vertical clearance requirements.

• The contract will be a Requirements Contract with firm-fixed-price task orders.

• Contract Type: Requirements Contract with firm-fixed-price task orders.

• Ordering Period: FY 2026 – FY 2030 (Date of Award through September 30, 2030).

• Anticipated Contract Award: On or before February 24, 2026.

• Performance Period for Ship Repair Work: Typically March 31 – September 30th within each ordering period.

• Proposal Submission Deadline: February 5, 2026, 10:00 a.m. Pacific Time.

• Proposals must be submitted via email to designated Contract Specialists and the Contracting Officer.

• Evaluation Factors: Offers will be evaluated based on Technical Capability (Volume I), Past Performance (Volume II), and Price (Volume III). Technical Capability is more important than Past Performance, and both are significantly more important than Price.

• Key Deadlines:

  • Request Technical Package: January 13, 2026
  • Submit Questions: January 15, 2026

• This acquisition is unrestricted.

• Offerors must be registered in the System for Award Management (SAM).

• Specific requirements for shipyard certification, welding certifications, and small business subcontracting plans (for large businesses) are noted.

• Attachments include Pricing Sheet, Specifications/Statement of Work, and others.

• Offerors are encouraged to attend a ship check prior to submission.

• The solicitation incorporates FAR and HSAR clauses, including deviations.