DRYDOCK REPAIRS FOR THE CGC OAK

Specification / Statement of Work

This document outlines the specifications for drydock repairs for the USCGC OAK (WLB 211) during FY2025. It details numerous work items, each with specific requirements for inspection, repair, preservation, and testing.

• Hull and Plating: Includes inspections, ultrasonic testing, and preservation of hull plating, underwater body, and freeboard areas.

• Propulsion and Shafting: Covers removal, inspection, overhaul, and reinstallation of propulsion shafting, seals, and bearings.

• Appendages and Underwater Systems: Details leak testing and preservation of underwater appendages, sea chests, rudders, transducers, and zinc anodes.

• Machinery and Systems: Includes work on thruster units, reduction gears, controllable pitch propellers (CPP), firemain systems, sewage systems, and potable water tanks.

• Structural Components: Addresses inspection and repair of deck plating, handrails, stanchions, anchor windlass, anchor chains, hull fittings, and the cutter boat cradle.

• Drydocking and Trials: Outlines requirements for drydocking, undocking, dock trials, and sea trials.

• Preservation and Coating: Specifies requirements for surface preparation, coating application, and preservation of various surfaces, including critical-coated surfaces.

• Hull Plating: Extensive work on hull plating, including side scan and ultrasonic testing, preservation, and repair.

• Propulsion Shafting: Detailed procedures for removal, inspection, and reinstallation of the propulsion shafting.

• Controllable Pitch Propellers (CPP): Includes cleaning, inspection, fluid change, hub removal/reinstallation, and testing.

• Rudder and Steering Gear: Covers removal, inspection, bearing clearance checks, and reassembly of the rudder and rudder stock.

• Thruster Units: Overhaul and fluid change for bow and stern thrusters.

• Anchor Windlass and Chains: Inspection and repair of anchor windlass, chains, and ground tackle.

• Tanks: Cleaning and inspection of ballast, sewage holding, and potable water tanks.

• Drydocking: Specific requirements for docking and undocking the vessel.

• The document references numerous Coast Guard drawings, technical publications, and standard specifications that contractors must adhere to.

• Quality assurance and inspection requirements are detailed throughout, including the use of specific forms and procedures.

• Environmental protection requirements and hazardous waste disposal are also addressed.

• Contractors are advised to perform a ship check prior to bidding to identify any interferences or complications.

Amendment / Modification

This amendment (0002) to the solicitation makes the following updates:

• Provides Questions and Answers (detailed on page 2 of the original document).

• Updates the specifications with a revised version dated January 23, 2026 (Revision 2).

• Extends the Quote due date to February 2, 2026, no later than 10:00 AM EST.

• Specifications (updated).

• Solicitation due date (extended).

• Questions and Answers (added).

The proposal due date has been extended to February 2, 2026. Bidders must acknowledge receipt of this amendment. Offers may be changed via telegram or letter if received prior to the new opening hour and date.

Questions & Answers / Clarifications

This document contains responses to vendor questions regarding the solicitation.

• Work Item 16 Specification: A question was raised about duplicate paragraphs and an extended work item range for Work Item 16. The government has attached a revised document (Rev-2) with the duplicate paragraphs removed.
• Work Item 62 on Pricing Sheet: A vendor noted that Work Item 62 (Steering Gear Heat Exchanger) was listed in the work specification but not on the provided pricing sheet. This item was included in Amendment 0001.
• Quantities on Pricing Sheet: Vendors inquired about missing quantities in the "Units" column for most work items on the pricing sheet. These quantities were included in Amendment 0001.

This Q&A document clarifies previous issues and indicates that relevant information (corrections to specifications, inclusion of Work Item 62, and pricing sheet quantities) was addressed in Amendment 0001. Bidders should ensure they are referencing the latest versions of documents, including Rev-2 and Amendment 0001, for accurate requirements and pricing details.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for ship repair services for the USCGC OAK, to be performed under an Indefinite Delivery Requirement Contract (IDR). The requirement is solicited as a total small business set-aside.

• The solicitation details requirements for ship repair services, with specific tasks outlined in Attachment 1 (Pricing Sheet) and Attachment 2 (Work Specification).

• Key compliance requirements include adherence to FAR Class Deviation (Number 25-21) for FAR Part 12, and various FAR and HSAR clauses related to commercial items, security, and specific prohibitions (e.g., telecommunications equipment, drones).

• Contract Type: Indefinite Delivery Requirement Contract (IDR).

• Period of Performance: Approximately March 31, 2026, to June 20, 2026.

• Questions Due: January 17, 2025, 12:00 PM EST.

• Quotations Due: January 26, 2026, 10:00 AM EST. Submit via email to Sandra.a.martinez@uscg.mil.

• Quote Validity: 120 days.

• Anticipated Award Date: January 30, 2026.

• Evaluation Factors: Technical Capability (most important), Past Performance, and Price. Technical Capability and Past Performance combined are significantly more important than Price. Award will be made on a best-value trade-off basis.

• Site Visit: Strongly encouraged, to be completed by January 16, 2026. Contact CWO Jason Martin for scheduling.

• Total small business set-aside.

• NAICS Code: 336611 – Ship Repair, with a small business size standard of 1,300 employees.

• Attachments include: Pricing Sheet, Work Specification, Past Performance Information Form, and Request for Clarification.

• Offerors must provide a detailed planning document (e.g., Gantt Chart) and a written narrative addressing technical capabilities, risks, and quality assurance.

Form / Attachment / Pricing Sheet

This document is an amendment to the solicitation, providing a pricing sheet for the USCGC OAK (WLB-225B) Drydock Availability for FY2026. It details various line items for services and materials required during the drydocking period.

• Pricing Schedule: Lists specific items (e.g., Hull Plating, Propulsion Shafting, Rudder and Rudder Stock, Tanks, Decks) with associated units (JOB, Hour, Day, EA) and quantities.
• Line Items: Includes a comprehensive list of maintenance, repair, and preservation tasks, such as inspections, overhauls, renewals, cleaning, flushing, and preservation of various ship systems and hull areas.
• Labor Rates: Specifies composite labor rates and assumed G&A and Profit Factors.
• Cost Estimate Breakdowns: Provides a template for breaking down costs by labor type, location, and material/subcontracted costs.
• Laydays: Indicates 5 laydays for the project.

This pricing sheet is critical for bidders to understand the specific tasks and services required for the USCGC OAK drydock availability. It provides the basis for cost estimation and proposal development. Bidders must review each line item to ensure they can meet the requirements and accurately price their services. The breakdown of labor rates and cost factors will guide the financial structuring of their bids.

Amendment / Modification

This amendment modifies the contract by incorporating FAR 52.216-21 - Requirements (Oct 2025) (DEVIATION 26-04).

• The clause FAR 52.216-21 (Oct 2025) (DEVIATION 26-04) is added.

This amendment does not appear to directly impact proposal submission deadlines or evaluation factors, but it establishes the terms for a requirements contract.

• Contract Type: Requirements contract.
• Period of Performance: 31 March 2026 through 20 June 2026.
• Quantities: Quantities in the Schedule are estimates only and not purchased by the contract.
• Orders: Delivery or performance is authorized only by orders issued per the Ordering clause.
• Government Obligation: The Government shall order all required supplies/services from the Contractor, except for requirements exceeding the total order limit.
• Urgent Requirements: The Government may acquire urgently required items from another source if the Contractor cannot accept an order for accelerated delivery.
• Order Completion: Orders issued during the effective period but not completed within it must be completed by the Contractor, with no deliveries required after 30 September 2026.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for services related to the USCGC OAK, Drydock Repairs FY26. The solicitation is issued as a total small business set aside under FAR Part 12, Acquisition of Commercial Items. The NAICS Code is 336611 – Ship Repair with a small business size standard of 1,300 employees.

• The core requirement involves drydock repairs for the USCGC OAK.

• Specific work specifications are detailed in Attachment 2.

• The contract will be an Indefinite Delivery Requirement Contract (IDR) with task orders issued for specific services.

• The place of performance is the Contractor's Facility.

• The Cutter's Home Port is 47 Chandler Street, Pier 2, Newport RI 02841.

• Contract Type: Indefinite Delivery Requirement Contract (IDR).

• Contract Period of Performance: Approximately March 31, 2026, to June 20, 2026.

• Questions Due: January 7, 2025, 12:00 PM EST. Submit to Sandra.a.martinez@uscg.mil and Iran.n.walker@uscg.mil using Attachment 4.

• Quotation Due Date: January 16, 2026, 10:00 AM EST. Submit via email to Sandra.a.martinez@uscg.mil.

• Quote Validity: 120 days.

• Anticipated Award Date: January 30, 2026.

• Evaluation Factors: Technical Capability (most important), Past Performance, and Price. Technical Capability and Past Performance combined are significantly more important than Price.

• Site Visit: Strongly encouraged, deadline is January 6, 2026. Contact CWO Jason Martin (jason.martin@uscg.mil) for scheduling.

• Total small business set aside.

• NAICS Code: 336611 (Ship Repair), Size Standard: 1,300 employees.

• Attachments include: Pricing Sheet (Attachment 1), Work Specification (Attachment 2), Past Performance Information Form (Attachment 3), and Request for Clarification (Attachment 4).

• Several FAR clauses are incorporated by reference and by full text, including those related to commercial items, ordering, limitations, and specific prohibitions (e.g., telecommunications equipment, foreign entities).

• Invoices are to be submitted electronically and must meet specific formatting and content requirements, including percentage of completion for CLINs.

Amendment / Modification

• Updates FAR clause 52.216-21 Requirements (Oct 2025) (DEVIATION 26-04) to reflect a performance period of March 31, 2026, through June 20, 2026.

• Includes a revised Pricing sheet to add Work Item 62: Steering Gear Heat Exchanger, which was previously omitted.

• FAR clause 52.216-21 Requirements (Oct 2025) (DEVIATION 26-04)

• Pricing sheet (addition of Work Item 62)

• All terms and conditions remain unchanged.

• Proposal deadlines, requirements, and evaluation factors are not modified by this amendment.

Specification / Statement of Work

This document outlines the specifications for drydock repairs for the USCGC OAK (WLB 211) during FY2025. It details a comprehensive list of work items, categorized by system or component, that require inspection, repair, overhaul, renewal, or replacement.

• Hull Plating: Includes inspections for side scan, ultrasonic testing, and preservation of various hull sections.

• Propulsion and Shafting: Covers removal, inspection, overhaul, and reinstallation of propulsion shafts, seals, and bearings.

• Appendages: Details leak testing and preservation of underwater appendages such as bilge keels and rudders.

• Machinery and Systems: Includes work on thruster units, cargo hatches, reduction gears, firemain systems, sea valves, sea strainers, and steering gear components.

• Preservation and Coating: Specifies requirements for preserving various surfaces, including the underwater body, freeboard, tanks, and chain locker, with detailed instructions on surface preparation and coating application.

• Structural Components: Addresses inspection and repair of deck plating, handrails, stanchions, and hull fittings.

• Ancillary Systems: Covers work on sewage piping, potable water tanks, impressed current cathodic protection systems, and anchor windlasses.

• Testing and Trials: Includes requirements for dock trials, sea trials, and operational testing for various systems.

• Hull Plating: Extensive work on hull plating, including ultrasonic testing and preservation.

• Propulsion Shafting: Detailed procedures for removal, inspection, and reinstallation.

• Controllable Pitch Propellers (CPP): Includes cleaning, inspection, fluid change, and hub/blade seal renewal.

• Drydocking: Specific requirements for drydocking, blocking, and associated tasks.

• Preservation: Comprehensive preservation tasks for various ship structures and components.

Numerous Coast Guard drawings, technical publications, and industry standards (e.g., SSPC, NACE, ASTM, MIL-SPEC) are referenced throughout the document to provide detailed specifications for each work item.

Form / Attachment / Pricing Sheet

This document is a pricing sheet (specifically, an Excel file named 'OAK (WLB 225B) DD PRICING SHEET.xlsx') for the USCGC OAK (WLB-225B) Drydock Availability in FY2026. It details various line items for services and materials required during the drydocking period.

• Item Descriptions: Covers a wide range of maintenance and repair tasks, including hull plating, propulsion system servicing, propeller maintenance, sea valve and strainer work, rudder and thruster servicing, anchor windlass and chain inspection, tank cleaning and preservation, cathodic protection system maintenance, and general drydocking services.
• Units: Most items are priced per 'JOB'.
• Pricing: The sheet includes columns for Unit Price, Unit, Quantity, and Extended Price, though most pricing details are not filled in this provided text, with 'NSP' (No Separate Price) indicated for some items like Fire Prevention and GFP Report.
• Labor Rates: A 'Composite Labor Rate' is listed as $3190 per Hour.
• Laydays: 'Laydays' are priced at 5 Days.
• Cost Estimate Breakdowns: Includes assumed G&A Factor (0.15) and Profit Factor (0.1), and lists various labor roles with associated rates and locations.

This pricing sheet is crucial for bidders to understand the specific tasks and services expected during the drydocking of the USCGC OAK. It outlines the scope of work in detail, allowing potential vendors to estimate costs, allocate resources, and determine their capability to perform the required maintenance and repairs. The labor rates and cost breakdown structure provide insight into how the government anticipates pricing these services.

Other / Unclassified

This document is a Justification for Other Than Full and Open Competition (JOFOC) for Simplified Acquisition Procedures (SAP) under FAR 13.106-1(b). It justifies the use of a single source for technical representative services related to Wartsila main inboard shaft seal and bulkhead seal equipment.

This justification indicates that the U.S. Coast Guard intends to procure services from a single source, Defense Maritime Solutions, Inc. (DMS), which is identified as the Original Equipment Manufacturer (OEM) or the only known supplier with the necessary proprietary information, techniques, and capabilities. The rationale states that the OEM's proprietary information is essential and not available to others, and that the absence of an OEM technical representative could lead to significant equipment damage. Bidders should note that this is not a solicitation for competitive proposals but rather a justification for a sole-source award. The specific services required involve on-site technical advice and assistance for the repair, modification, and maintenance of Wartsila shaft seal equipment, ensuring compliance with manufacturer's procedures and standards. DMS is identified with UEI JA2KCX21NL48.

Other / Unclassified

This document is a Justification for Other Than Full and Open Competition (JOFOC) for Simplified Acquisition Procedures (SAP) under FAR 13.106-1(b). It justifies the use of a sole source for technical representative services related to Wartsila main inboard shaft seal and bulkhead seal equipment.

This justification indicates that the U.S. Coast Guard intends to procure services from Defense Maritime Solutions, Inc. (DMS) because they are the Original Equipment Manufacturer (OEM) and the only known source with the proprietary information, techniques, and capabilities required for these specific seals. The rationale states that using anyone other than the OEM's technical representative could lead to significant equipment damage. DMS is identified as the sole supplier of the H74265-01 Bulkhead seal. Bidders should note that this opportunity is being justified for sole-source procurement, limiting direct competition.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for ship repair services for the USCGC OAK, to be performed under an Indefinite Delivery Requirement Contract (IDR). The requirement is a total small business set-aside.

• Ship repair services as detailed in Attachment 2 (Work Specification).

• Performance period is approximately March 31, 2026, to June 20, 2026.

• Place of performance is the Contractor's Facility.

• Specific requirements include accessibility from a navigable waterway, minimum water depth of 18 feet, and minimum vertical clearance of 100 feet.

• Contractor must provide a facility accessible by ship.

• Contractor must provide a standard commercial warranty.

• Contract Type: Indefinite Delivery Requirement Contract (IDR).

• Period of Performance: On or about March 31, 2026, to June 20, 2026.

• Quotations are due by January 26, 2026, 10:00 AM EST.

• Submit questions by January 7, 2025, 12:00 PM EST.

• Quotes must be valid for 120 days.

• Evaluation factors: Technical Capability (most important), Past Performance, and Price. Technical Capability and Past Performance combined are significantly more important than Price.

• Award is anticipated by February 4, 2026.

• Site visits are strongly encouraged and must be completed by January 16, 2026.

• Total small business set-aside.

• NAICS Code: 336611 – Ship Repair, with a small business size standard of 1,300 employees.

• Key attachments include Pricing Sheet (Attachment 1), Work Specification (Attachment 2), Past Performance Information Form (Attachment 3), and Request for Clarification (Attachment 4).

• Various FAR and HSAR clauses are incorporated by reference and in full text, including those related to commercial items, security, and small business concerns.

Other / Unclassified

This document is a Justification for Other Than Full and Open Competition (JOFOC) for Simplified Acquisition Procedures (SAP) under FAR 13.106-1(b). It justifies the use of a sole source procurement for technical representative services for the Rolls Royce CPP System.

This justification is relevant to potential bidders as it explains why the U.S. Coast Guard is not conducting a full and open competition for services related to the Rolls Royce CPP System. The rationale states that Rolls Royce Corporation is the Original Equipment Manufacturer (OEM) and retains proprietary rights to the technical data, expertise, and warranty for the 225 WLB Controllable Pitch Propeller Systems and WLB 225 Thruster Units. Therefore, only an OEM authorized/licensed Tech Rep from Rolls Royce can provide the necessary proprietary system/equipment, software, and tools to ensure compliance with manufacturer procedures and standards during disassembly, inspection, repair, modification, calibration, and reassembly of the equipment/system. This indicates that any potential bidder would likely need to be an authorized Rolls Royce representative or subcontractor to fulfill this requirement.