DRYDOCK REPAIRS FOR THE CGC WILLOW

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for ship repair services for the USCGC WILLOW (WLB 302) during Fiscal Year 2026. The requirement is being solicited as a total small business set-aside.

The contract will be an Indefinite Delivery Requirements Contract (IDR) for services including drydock repairs. Specific tasks and requirements will be detailed in Attachment 1 (Pricing Sheet) and Attachment 2 (Work Specification). The place of performance will be the Contractor's Facility.

• Contract Type: Indefinite Delivery Requirements Contract (IDR)

• Period of Performance: Approximately July 15, 2026, to November 28, 2026.

• Questions Due: April 27, 2026, 12:00 PM EST.

• Quotation Due Date: April 27, 2026, 10:00 AM EST.

• Submission Method: Via email to Sandra.a.martinez@uscg.mil.

• Quote Validity: 120 days.

• Anticipated Award Date: On or by June 8, 2026.

• Evaluation Factors: Price, Technical Capability, and Past Performance. Technical Capability is more important than Past Performance, and both are significantly more important than Price.

• Set-Aside: Total small business set-aside.

• NAICS Code: 336611 – Ship Repair

• Small Business Size Standard: 1,300 employees.

• The solicitation incorporates FAR Class Deviation (Number 25-21) for FAR Part 12.

• Key attachments include: Pricing Sheet, Work Specification, Past Performance Information Form, and Request for Clarification.

• Offerors must provide a planning document, past performance information, and proof of insurance. A site visit is strongly encouraged and must be scheduled by April 26, 2026.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for ship repair services for the USCGC WILLOW (DDFY26). The requirement is solicited as a total small business set-aside under FAR Part 12, Acquisition of Commercial Items. The NAICS Code is 336611 – Ship Repair with a small business size standard of 1,300 employees.

• The solicitation details requirements for drydock repairs for the USCGC WILLOW.

• Specific technical requirements are detailed in Attachment 2 (Work Specification).

• Offerors must provide a planning document (e.g., Gantt Chart) detailing sub-tasks, due dates for Critical Inspection Reports (CIRs), dates for Coast Guard Inspector presence, and identification of critical paths and float.

• A written narrative (max 10 pages) is required to address performance risks, environmental mitigation, disruption limitations, quality assurance, surge capacity, warranty terms, and necessary certifications.

• Offerors must provide a facility accessible from a navigable waterway with specific depth and vertical clearance requirements.

• The contractor shall provide a copy of their standard commercial warranty.

• Contract Type: Indefinite Delivery Requirements Contract (IDR).

• Contract Period of Performance: Approximately July 15, 2026, to November 28, 2026.

• Quotations are due by April 15, 2026, at 10:00 AM EST and must be submitted via email to Sandra.a.martinez@uscg.mil.

• Quotes must be valid for 120 days.

• Evaluation Factors: Price, Technical Capability, and Past Performance. Technical Capability is more important than Past Performance. Combined, Technical Capability and Past Performance are significantly more important than Price.

• The Government will use best value trade-off source selection procedures.

• Key Deadlines:

  • Questions Due: April 14, 2026, 12:00 PM EST.
  • Site Visits/Ship Checks: NLT April 26, 2026.
  • Anticipated Award Date: On or by June 8, 2026.

• Total small business set-aside.

• NAICS Code: 336611 (Ship Repair), Size Standard: 1,300 employees.

• Offerors must provide facility certification and dry-dock calculations.

• Attachments include: Pricing Sheet (Attachment 1), Work Specification (Attachment 2), Past Performance Information Form (Attachment 3), and Request for Clarification (Attachment 4).

• FAR Class Deviation (Number 25-21) for FAR Part 12 applies.

• Specific clauses regarding security, foreign entities, and commercial items are incorporated.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for the USCGC WILLOW (WLB-225A) Drydock Availability for FY2026. It details various line items for services and materials required for the drydocking and maintenance of the vessel.

• Line Items: Includes a comprehensive list of tasks such as hull plating inspection and preservation, tank cleaning and inspection, propulsion system maintenance, heat exchanger services, exhaust piping cleaning, transducer renewal, vent duct cleaning, sea valve overhaul, rudder inspection, thruster unit overhaul, anchor equipment service, cathodic protection system maintenance, drydocking, sea trials, and various renewal/repair tasks for piping, insulation, lighting, and deck fittings.
• Units: Most items are listed as 'JOB' or 'DAY', with some exceptions like 'Hour' for composite labor rates and 'EA' for GFP reports.
• Pricing: The sheet provides columns for Unit Price, Unit, Quantity, and Extended Price. Many items are marked as 'NSP' (No Set Price) or have blank price fields, indicating that pricing is to be determined or provided by the bidder.
• Cost Breakdown Sheet: A separate sheet, 'CostEstimateBreakdowns', provides assumed G&A and Profit Factors, and lists various labor rates by geographic area, suggesting these may be used in developing the final bid.

This pricing sheet is critical for bidders to understand the scope of work required for the USCGC WILLOW drydock availability. Bidders must use this document to prepare their cost proposals, accurately estimating the labor and material costs for each specified task. The 'NSP' and blank fields indicate areas where bidders need to provide their own pricing based on the detailed descriptions.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "Specification for Drydock Repairs" for the USCGC WILLOW (WLB 202) during FY2026. The primary objective is to ensure the vessel's seaworthiness and operational readiness through comprehensive drydocking availability.

The document details a comprehensive list of 96 "Work Items" covering a wide range of repairs and maintenance tasks. These include, but are not limited to:

• Hull and Appendage Maintenance: Inspections, ultrasonic testing, and preservation of hull plating, freeboard, sea chests, rudders, propellers, shaft seals, and transducers.
• Tank Maintenance: Cleaning and inspection of various tanks including MP Fuel, Lube Oil, Ballast, Dirty Oil, Grey Water, and Sewage Holding Tanks.
• Machinery Overhaul: Overhaul of the Main Reduction Gear, propulsion shafting, and stern tube seals.
• System Renewals and Replacements: Includes renewal of sea valves, fathometer transducers, steering system PLC, fuel oil piping, and various ventilation systems.
• Preservation: Preservation of U/W body surfaces, freeboard, ballast tanks, chain lockers, sea bays, and air castles.
• Structural Repairs: Repair of hull fittings, anchor chains, ground tackle, and deck coamings.
• Specialized Services: Includes drydocking, temporary services, towing services, and fire prevention requirements.
• Electrical and Electronic Systems: Replacement of non-buoy weather deck LED flood lights, and upgrade of steering system PLCs.

Specific performance standards and metrics are detailed within each "Work Item" and reference various SFLC Standard Specifications, Coast Guard Drawings, and other technical publications. Compliance with these standards is required for successful completion.

The document pertains to the "Drydock Availability FY2026" for the USCGC WILLOW (WLB 202). Specific locations for work are detailed within individual "Work Items" and referenced drawings.

• Quality Assurance: Requirements for inspections, testing, and reporting (CIRs, CFRs) are integrated throughout the document.
• Environmental Protection: Adherence to Federal, State, and local environmental laws and regulations is mandated for all tasks, including waste disposal and hazardous material handling.
• Safety: Emphasis on safety precautions, including fire prevention, hot work procedures, and personnel qualification, is noted.
• Government-Furnished Property (GFP): Specific items are identified as GFP, which the contractor must use and return or account for.
• Technical Representatives: Requirements for OEM-authorized Technical Representatives are specified for certain complex systems (e.g., Main Reduction Gear, CPP System, Thruster Units).

Form / Attachment / Pricing Sheet

This document is a "Request for Clarification" form provided for offerors to submit written questions regarding the solicitation. It outlines the process for submitting questions and specifies the deadline.

• Submission Method: Questions must be submitted in writing on the attached "Request for Clarification" form.
• Format: One question per form, with the offeror's firm name indicated.
• Submission Channel: Questions may be submitted via email to sandra.a.martinez@uscg.mil.
• Deadline: Requests must be submitted no later than APRIL 14, 2026, at 12:00 PM EST.
• Required Fields: Offeror's Name, Date, Question Number, RFQ Number, Solicitation Section, Paragraph Number, Optional Item Number, Title, and the Question itself.
• Related Information: The form references "CUTTER & HULL Number: USCGC HARRY CLAIRBORNE."

This form is critical for bidders who have questions about the solicitation. It provides the official method and deadline for submitting inquiries, ensuring that all questions are handled systematically and will be answered via an Amendment. Bidders must use this form to ensure their questions are formally addressed.