DSCA Farnborough International Air Show Exhibit BUILD

Statement of Work (SOW) / Performance Work Statement (PWS)

To design, construct, support, and tear down a Department of War (DoW) booth at the Farnborough International Air Show (FIA) 2026 in Farnborough, UK. The exhibit aims to promote awareness of the Department's Security Cooperation (SC) programs, including Foreign Military Sales (FMS) and Humanitarian Assistance (HA), and facilitate senior civilian and military bilateral meetings.

• Provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision for the DoW exhibit booth.

• Design and fabricate a custom exhibit booth (99 sq/m) using specified materials, reflecting the US flag color palette and DSCA brand equity.

• Construct the booth according to approved designs and the exhibitor manual.

• Provide on-site support during the trade show, including project management, cleaning, trash removal, and supplying beverages and snacks.

• Manage shipping, drayage, and material handling for all exhibit elements.

• Ensure compliance with all technical and safety requirements specified in the exhibitor manual.

• All services must meet technical requirements with zero deviation from standard, as detailed in Technical Exhibit 1.

• Specific response times for on-site support are required (within 15 minutes during show hours).

• Quality Control Program (QCP) must be developed and maintained.

• Period of Performance: Design, construction, and on-site support phases, culminating with booth deconstruction and site clearance.

• Event Dates: July 20-24, 2026.

• Place of Performance: Farnborough, UK.

• Contractor must comply with all security policies and procedures outlined in the Exhibitor Manual.

• Contractor personnel may be required to sign a Non-Disclosure Agreement.

• Key Personnel (Exhibit Designer, Exhibit Project Manager) are essential and require Contracting Officer approval for substitution.

• Contractor is responsible for all travel, foreign and domestic, and associated costs.

• Government owns all rights and privileges of ownership/copyright for all materials produced under this contract.

• Exhibit specifications include eight major elements: Reception/Outreach Area, DV Lounge, Storage Closet, Meeting Rooms, Exhibit Walls, Exhibit Fascia, Flooring, and Electrical.

• Custom, fabricated design required; no pre-built or rented systems accepted.

• Specific requirements for each element include dimensions, materials, furniture, graphics, lighting, and electrical provisions.

Amendment / Modification

This document is an addendum to FAR Clause 52.212-2, "Evaluation – Commercial Items (OCT 2014)". It provides specific details on the basis for contract award, pass/fail criteria, and evaluation factors for this solicitation.

• Basis for Contract Award: Clarifies that the Government intends to award a Firm-Fixed Price (FFP) contract to the responsible offeror whose offer represents the best overall value, considering price and other factors. It emphasizes that the lowest price is not necessarily the deciding factor and that proposals must conform to the Performance Work Statement (PWS) and other RFP requirements.

• Pass/Fail Criteria (Volume II): Outlines two pass/fail criteria:

  1. Key Personnel Commitment Letters: Offerors must submit signed commitment letters from key personnel within 10 days of the proposal due date. These letters must confirm permission to use resumes and willingness to work on the solicitation. Any unavailability of key personnel must be reported the next business day.
  2. Business Size Standard: Offerors must provide evidence that their business size standard corresponds to the assigned NAICS code (561920, Convention and Trade Show Organizations). This is a total Small Business set-aside.

• Evaluation Factors: Details the three factors for award:

  1. Factor 1 - Technical Approach & Capability (Volume II): Evaluates the offeror's methods and techniques for completing PWS tasks. Proposals must map labor categories to proposed positions and include this in Volume III and Volume V. Data not physically incorporated into the proposal will not be considered.
  2. Factor 2 - Past Performance (Volume IV): Assesses the offeror's customer satisfaction and compliance with laws and regulations. Evaluation considers recency, relevancy, and quality of past performance, potentially using sources like CPARS and PPIRS. A "Limited Confidence" rating will result in the offeror being considered unacceptable.
  3. Factor 3 - Price (Volume V): The proposed price must be found fair and reasonable. The Total Evaluated Price (TEP) will be calculated using a provided Microsoft Excel spreadsheet, which includes specific instructions for completion. Offers without the completed spreadsheet may be considered nonconforming.

• The addendum specifies that proposals taking exceptions or stating assumptions not in the solicitation will be deemed unacceptable.

• It details the requirements for commitment letters and business size standard evidence, which are critical for initial evaluation.

• The evaluation factors (Technical Approach, Past Performance, and Price) are clearly defined, with Technical Approach and Past Performance being equally important and collectively more important than Price. As Factors 1 and 2 become more equal, Price becomes more significant.

Solicitation / RFP / RFQ

This solicitation is for the design, construction, support, and tear-down of an exhibit at the Farnborough International Air Show in the United Kingdom. The acquisition is set aside for Small Business.

• Design, build, and tear-down of an exhibit.

• Performance Work Statement (PWS) and associated attachments and documents are to be followed.

• Contract Type: Firm Fixed Price.

• Period of Performance: April 30, 2026, to July 24, 2026.

• NAICS Code: 561920

• Size Standard: USD 20,000,000.00

• Offer Due Date: March 26, 2026, at 12:00 PM.

• Evaluation will be based on price and other factors, as detailed in Section 52.212-2.

• This acquisition is a Small Business Set-Aside.

• The solicitation incorporates FAR clauses by reference, including terms and conditions for commercial products and services.

• Payment will be made via Wide Area WorkFlow (WAWF).

Amendment / Modification

This document is an addendum to the solicitation (HQ003426QE059) and provides instructions to offerors for submitting proposals.

Key points include:

• The solicitation will be released and managed electronically via SAM.gov.
• Proposals must be submitted electronically.
• The requirement is a total Small Business (SB) set-aside under NAICS 561920.
• Questions regarding the RFP must be submitted via email by March 16, 2026, 12:00 PM ET.
• Questions and Responses will be uploaded to PIEE.
• Offerors must acknowledge all amendments by signing the SF 30.
• The document outlines the required proposal volumes and their page limits:
  • Volume I: Administrative (No Page Limit)
  • Volume II: PASS/FAIL-Key Personnel Commitment & Business Size (No Page Limit)
  • Volume III: Technical Approach & Capability (10 pages)
  • Volume IV: Past Performance (9 pages)
  • Volume V: Price (Excel Pricing Matrix)
• Proposals must be valid for at least 120 calendar days.
• Submissions must be in electronic copies; no physical copies, models, mockups, or videotapes will be accepted.
• A glossary of abbreviations and acronyms is required in each volume.
• Specific formatting requirements for page size, font, and margins are detailed.
• Proposals must be submitted in separate electronic folders for each volume.
• Pricing information must be submitted using the provided template (Attachment 6).
• The contract will be awarded as a Firm Fixed Price (FFP) contract.
• Past performance references must be from projects performed within the last three years, lasting at least 3 consecutive months, and valued at least $50,000. For references where a PPQ is submitted, the total contract value must be $7M or higher.

This addendum provides detailed instructions for proposal submission, volume requirements, and evaluation factors, supplementing the original solicitation.

Offerors must adhere to the specified electronic submission methods, deadlines for questions, and the detailed structure and content requirements for each proposal volume. Failure to comply may result in the proposal being unawardable.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet serving as a pricing template for the FARNBOROUGH 2026 EXHIBIT BUILD opportunity. It is intended to help offerors tailor their pricing submissions.

• CLINs (Contract Line Items): Includes CLIN 0001 for Task 1 (Design Phase) and Task 2 (Construction and Execution Phase).
• Base Period: Covers 3 months from April 30, 2026, to July 24, 2026.
• Pricing Fields: Columns for Quantity (QTY), Unit of Issue (U/I), Unit Price, and Total Price are provided for each CLIN.
• Totals: Sections for Base Period Total and Total Evaluated Price are included.

Bidders should use this template to structure and submit their pricing for the opportunity. It outlines the CLINs and the base period for which pricing is required. The template is provided for the offeror's convenience to support their pricing submission.