Dubrovnik car rental for 3SI

SOL #: PR15969462Justification

Overview

Buyer

State

State, Department Of

US EMBASSY ZAGREB

WASHINGTON, DC, 20520, United States

Place of Performance

Zagreb, HR-21, Croatia

NAICS

No NAICS code specified

PSC

Lease Or Rental Of Equipment: Miscellaneous (W099)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/84b33318cf5247a2816c89d249f091e7/view

Timeline

Posted

Apr 21, 2026

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy Zagreb has issued a Justification for a car rental service in Dubrovnik, Croatia, to support the upcoming 3SI conference. The requirement, valued at an estimated €26,562.50, is for vehicle rental services between April 21 and May 1, 2026. Vendor Sunny Tours was selected due to its specialized capabilities, including an executive fleet, professional chauffeurs, logistical management, security integration, and critical local geographic expertise in Dubrovnik's unique and challenging terrain.

Purpose & Background

The purpose of this requirement is to provide essential vehicle rental services for the 3SI conference in Dubrovnik, Croatia. This conference is vital to the mission as it will convene political leaders, investors, and business leaders to focus on energy, transport, and digital infrastructure connectivity.

Scope of Requirement

The services required include the rental of 8 vans, 2 cargo vans, and one SUV. Rental services will commence and end on different dates within the specified period.

Justification for Vendor Selection

While multiple transport providers exist, Sunny Tours was selected for the following key reasons:

Executive Fleet: Provision of a high-end, uniform fleet of late-model luxury vehicles (e.g., Mercedes-Benz S-Class, V-Class, and Sprinter Minibuses) maintained to international safety standards. The ability to provide all required vehicles from a single supplier was also a critical factor.
Professional Chauffeurs: Multi-lingual, security-vetted drivers experienced in diplomatic protocol and VIP handling.
Logistical Management: 24/7 on-site dispatch services to manage real-time scheduling changes and emergency transport needs.
Security Integration: Drivers trained in defensive driving and capable of integrating with personal security details for high-profile guests.
Local Geographic Expertise & Traffic Mitigation: Deep local knowledge of Dubrovnik's unique topography, characterized by narrow, one-way limestone streets and extreme seasonal congestion. Their 'local-first' driver pool understands the nuances of the Pile Gate transit zones and restricted areas where GPS is often unreliable, which is critical for maintaining the conference schedule.