DWIA Strategic Offsite
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of War Information Activity (DWIA), formerly Defense Media Activity (DMA), is soliciting proposals for a non-personal service contract to provide an event site location and supporting services for a 5-day strategic planning event. The event will be held from April 13-17, 2026, at a contractor location within four miles of BWI Airport. This is a Full and Open Competition with proposals due by March 26, 2026.
Scope of Work
This contract requires the provision of a suitable event site and comprehensive supporting services for DWIA's strategic planning event. Key requirements include:
- Primary Event Room: One room capable of seating a minimum of 45 attendees in a horseshoe configuration with tables and chairs, including full audio/visual capabilities.
- Breakout Rooms: Three separate rooms, each accommodating a minimum of 15 attendees, located near the primary room, with audio/visual capabilities.
- Audio/Visual Equipment: Projectors, screens, standardized AV connection support (e.g., HDMI), cordless microphones, an integrated speaker system, and podiums.
- Internet Access: Reliable, high-speed Wi-Fi for all 45 attendees.
- On-site Parking: Ample parking for a minimum of 45 attendees at no additional cost.
- On-site Facility: Access to an on-site café, restaurant, or similar facility for attendees to purchase lunch.
Contract & Timeline
- Contract Type: Firm Fixed Price
- Period of Performance: 5 days, April 13-17, 2026
- NAICS Code: 561920 - Convention and Trade Show Organizers
- Size Standard: $20 Million
- Set-Aside: Full and Open Competition
- Published Date: March 9, 2026
Submission & Evaluation
- RFQ Due Date: March 26, 2026, 3:00 PM EST
- Questions Due Date: March 18, 2026, 3:00 PM EST
- Basis of Award: Lowest Price Technically Acceptable (LPTA)
- Submission Requirements: Offer (SF1449), Technical Capability Statement (1-2 pages), Price Quote, signed amendments, and SAM Representations and Certifications.
Additional Notes
The solicitation references a Performance Work Statement (PWS) and includes various FAR and DFARS clauses. The contracting office is HQ Defense Media Activity.