Ear, Nose, and Throat (ENT) Surgical Instrument Sets

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) from the Department of Veterans Affairs, Lebanon VA Medical Center, for new Ear, Nose, and Throat (ENT) Instrument Sets. The procurement aims to equip the ENT Department with state-of-the-art instrumentation to enhance surgical procedure quality and efficiency, addressing a current shortage of sets that impacts patient care and surgical scheduling.

The contractor shall provide comprehensive ENT Instrument Sets, including Adult Laryngoscopy Sets, Micro Laryngoscopy Sets, and FESS (Functional Endoscopic Sinus Surgery) Sets. Key requirements include instruments with cleaning irrigation ports and compatibility with current Olympus and Stryker hardware. Specific detailed lists of instruments, quantities, and technical specifications are provided within the document.

This is a Request for Quotation (RFQ) with the intent to award a Firm Fixed Price contract. The contract period is for the base period. Delivery is required within 30 Days After Receipt of Order (ARO) to the Lebanon VAMC.

Quotes must be submitted via email to Jeff Mann (jefferson.mann@va.gov) by April 8, 2026, 7:00 AM ET. Offers must include a completed SF 1449, technical capabilities information (brochures, hyperlinks), a completed "Fillable Instrument Spreadsheet" (Columns A, B, C, D, and G), and an OEM Authorization Letter if the offeror is not the OEM. Award will be based on a comparative evaluation of Price, Socioeconomic Considerations, Technical Capability, and Delivery Timeframe, seeking the best overall value to the Government.

This acquisition is listed as "UNRESTRICTED" with no specific set-aside mentioned in the provided text. Offerors must be registered in the System for Award Management (SAM).

Vendors are cautioned against contacting medical center personnel outside the Procurement Department. All inquiries must go through the Contracting POC, Jeff Mann. The solicitation incorporates FAR and VAAR clauses by reference, including those related to commercial products and services, payment, and security prohibitions.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed lists of medical instruments, categorized into "Adult Laryngoscopy Sets," "Micro Laryngoscopy Sets," and "FESS Sets." It appears to be a catalog or a list of potential items for procurement, with columns for Original Equipment Manufacturer (OEM), Manufacturer Part #, OEM Country of Origin, Item Part #, Description/Part#, Quantity (QTY), Unit Price, Total Price, and Set Total Price. The Unit Price and Total Price columns are populated with 0.0, suggesting this may be a preliminary list or a template for pricing.

• Adult Laryngoscopy Sets: Includes various laryngoscopes, light carriers, suction tubes, cannulas, forceps, scissors, and related accessories.
• Micro Laryngoscopy Sets: Features specialized instruments for micro-laryngoscopy and phonosurgery, such as delicate knives, elevators, needle holders, micro forceps, and micro scissors.
• FESS Sets: Contains instruments for Functional Endoscopic Sinus Surgery (FESS), including knives, elevators, suction tubes, scissors, various types of nasal forceps (Blakesley, Rhinoforce), punches (Stammberger, Kerrison), cannulas, and sterilization trays.
• Quantities: Specified for each item, typically '2' or '3' for most items, with a few exceptions.
• Pricing: Unit and Total Prices are listed as 0.0 for all items.

Bidders should review these lists to understand the types and specific configurations of surgical instruments the government may be interested in procuring. This document serves as a detailed product catalog that could inform proposal development, especially if the opportunity requires specific surgical equipment. Bidders should note the listed quantities and descriptions to ensure they can meet the potential demand and technical specifications. The zeroed-out pricing suggests that bidders will likely need to provide their own pricing based on these item descriptions and quantities.