Eastern Kansas Healthcare System Special Mode Transportation
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Eastern Kansas Healthcare System (EKHCS), has issued a Presolicitation Notice for upcoming requirements for Special Mode Transportation Services. This notice indicates an upcoming Request for Proposal (RFP) for non-emergent assisted transportation for eligible beneficiaries. The procurement is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. An RFP is anticipated to be posted on or about July 2026.
Scope of Work
This requirement is for 24/7/365 transportation services, including wheelchair van, stretcher, bariatric, and sedan transport. Services will primarily be within Kansas and secondarily in Missouri, covering VA and non-VA medical facilities, Veteran domiciles, and other authorized locations.
Key Requirements include:
- Vehicle Standards: Must meet state DOT safety standards, include functional HVAC, be clean, and equipped with wheelchair lifts/ramps (800-lb capacity), proper securement systems, seatbelts, safety equipment (fire extinguisher, first aid, spill kit, PPE), and GPS tracking.
- Operations: Utilize the VA VetRide portal for requests, manage scheduled and same-day transports, perform pre-trip Veteran contact, and adhere to EKHCS rules for wait times and cancellations.
- Personnel: Drivers and attendants must meet EKHCS qualifications (driving record, background checks, DOT drug testing, medical fitness), complete specific training (first aid, defensive driving, patient handling), wear uniforms/ID, and provide "through-the-door" assistance.
- Patient Handling: Secure patients with restraints, handle bariatric and spinal cord injury patients, assist Veterans at public transportation hubs, protect patient privacy (HIPAA compliant), and comply with EKHCS COVID-19 protocols.
- Performance: Maintain a quality control program, cooperate with VA monitoring, report incidents, and submit detailed invoices reconcilable to VetRide manifests.
Contract & Timeline
- Contract Type: Requirements-type Firm-Fixed-Price with Economic Price Adjustment (EPA).
- EPA Mechanism: Fuel price index, with adjustments at ordering period renewal.
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 485991 (Motor Passenger Services).
- RFP Anticipated: On or about July 2026.
- Response Date: To be determined (TBD) with the formal solicitation, expected to be 60 days after the RFP posting.
Submission & Evaluation
A formal solicitation (RFP) will be posted at a later date, along with the Performance Work Statement (PWS). No response is required for this presolicitation notice.
Additional Notes
- Contracting Officer: Steve Parrott (Stephen.Parrott@va.gov).
- Place of Performance: Leavenworth, KS 66048 (Eastern Kansas Healthcare System area).
- The Solicitation Number is TBD.