EATON EMERGENCY CALLOUT FOR UPS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Interior, Bureau of Reclamation is seeking diagnostic and repair services for a critical Eaton 30KVA Uninterruptible Power Supply (UPS) at the Hoover Dam Powerplant. This is a noncompetitive sole source solicitation for emergency callout services, though any responsible source may submit a quotation. The requirement is urgent due to the UPS failure impacting critical loads.
Opportunity Details
This combined synopsis/solicitation (RFQ) is for the "Eaton Emergency Callout for UPS" project. The Bureau of Reclamation, Lower Colorado Basin Region, Hoover Dam SRF, requires immediate repair of an Eaton 30KVA Model 9390 UPS. The justification for a sole source approach to Eaton is based on the urgency, the need for specialized OEM parts, and Eaton-certified technicians, as market research indicated no other vendors could meet these specific requirements in a timely manner.
Scope of Work
The contractor shall provide comprehensive repair services, including:
- Troubleshooting, diagnostics, disassembly, component replacement, cleaning, calibration, and function testing.
- Start-up, calibration, and commissioning for the Eaton AZ 30KVA UPS (Model 9390-40).
- Utilization of only new, original equipment manufacturer (OEM) parts from Eaton.
- Addressing specific components such as circuit boards, power supplies, modules, terminal blocks, capacitors, and fans.
- Providing a final itemized report detailing replaced equipment, parts numbers, analysis of work completed, and commissioning results.
Place of Performance & Special Requirements
Work will be performed at the Hoover Dam Powerplant, specifically the UPS room on the 6th floor of the central section powerhouse building. Deliveries are to the Hoover Dam Central Warehouse, Boulder City, NV. Work must be conducted during scheduled equipment outages. Special requirements include:
- Use of Eaton certified technicians.
- Compliance with Eaton manufacturer procedures.
- Mandatory 1-hour Hazardous Energy Control Program (LOTO) training for on-site personnel.
- Obtaining and closing out a special work permit.
- Contractor vehicles requiring organizational identification and a parking permit.
Contract & Timeline
- Contract Type: Firm Fixed Price Purchase Order.
- Estimated Award Date: On or about March 2026.
- Product Service Code: 6125 (Converters, Electrical, Rotating).
- NAICS Code: 335312 (Motor & Generator Manufacturing), with a small business size standard of 1,250 employees.
- Set-Aside: None.
Submission & Evaluation
- Questions Due: February 25, 2026, 4:00 P.M. MT.
- Offers Due: February 27, 2026, 10:00 A.M. MT.
- Submission Method: Quotations must be submitted via email to Bryan Williamson (bwilliamson@usbr.gov) using Standard Form (SF) 18, with pricing included. Offerors must provide their Unique Entity Identifier (UEI) and contractor email address.
- Evaluation: Award will be contingent upon a proposal meeting all terms and conditions, a determination by the Contracting Officer that the price is fair and reasonable, and a finding that the offeror is responsible.