Eaton OEM breaker preventive maintenance services

Justification and Approval for Other Than Full and Open Competition

This document justifies the use of other than full and open competition for the acquisition of Tier III 5-7 Year OEM Electrically Operated Breaker Service for Embassy Brazzaville. The estimated cost is $27,500 USD.

• The contractor must provide a Factory Certified Technician (OEM) with a minimum of five years of experience for the specific breaker manufacturer (e.g., Eaton, Schneider, GE/ABB).

• Technicians must perform factory service work on U.S. Government switchgear circuit breakers and equipment.

• Technicians must be accompanied by a Master or Journeyman electrician for switchgear shutdown and servicing.

• Proof of training and valid electrical licenses must be provided to the COR.

• Electrical safety training is required.

• The document does not specify contract type, period of performance, or estimated value beyond the $27,500 USD for this specific action.

• Not applicable, as this is a justification for sole-source acquisition.

• This is a justification for other than full and open competition, citing statutory authority 41 USC 253(c)(1) and FAR 6.302-1.

• The justification states that no other service provider holds the product license to satisfy agency requirements.

• Market research was conducted by OBO Electric.

• No other sources have expressed interest to date.

• Open competition is deemed likely to cause delay and poor performance, and is not in the best interest of the Government.

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) seeks proposals for professional services to perform preventive maintenance on the facility's electrical switchgear(s) at the U.S. Embassy Brazzaville. The government intends to award a firm-fixed-price purchase order to the responsible company offering the lowest price.

• Preventive Maintenance: Visual and mechanical inspection, cleaning, testing, and lubrication of electrical switchgear and breakers.

• Qualified Personnel: Services must be performed by a Factory Certified Technician (OEM) with a minimum of five years of breaker maintenance experience, specific to the make of the equipment being serviced. A Master or Journeyman electrician must accompany the technician for shutdown and servicing. Proof of training and valid electrical licenses are required.

• Safety: Adherence to OBO SHEM policy (work de-energized), use of appropriate PPE, and strict enforcement of Lock Out/Tag Out (LOTO) procedures.

• Reporting: Submission of a detailed report on discrepancies, a Bill of Materials for any required repairs, and price quotes for repair labor. Test sheets and reports must be in English.

• Equipment: Maintenance of power conducting equipment including switches, circuit breakers, fuses, and control systems.

• Contract Type: Firm-fixed-price purchase order.

• Period of Performance: One-year period from the date of contract award.

• Quotation Due Date: February 12, 2026, at 12:00 PM.

• Submission Method: Electronically to BrazzavilleProcurement@state.gov.

• Format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF). File size must not exceed 30MB per email; larger submissions must be sent in separate emails.

• Evaluation Criteria: Award will be made to the lowest-priced, acceptable, responsible offeror. Evaluation will consider price, technical information, past performance, and the offeror's ability to provide necessary resources.

• Offerors must be registered in the System for Award Management (SAM).

• Specific requirements for qualified technicians and OEM certification are detailed.

• The solicitation incorporates FAR clauses by reference. Offerors must review and comply with all applicable clauses.

• IRS Form W-14 must be submitted for tax compliance.

• The U.S. Embassy has a tax exemption certificate for Value Added Tax (VAT).