Eaton Uninterruptable Power Supply Units Maintenance

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial supplies with services to procure replacement parts and maintenance services for four (4) Eaton Uninterruptible Power Supply (UPS) units. These units provide backup power to the United States Naval Observatory (USNO). The government intends to award a Firm-Fixed-Price purchase order on a brand name basis to authorized resellers/distributors of Eaton Corporation.

• Qualified Eaton UPS Maintenance Provider: Must be an authorized reseller/distributor of Eaton Corporation.

• Equipment Covered: Four specific Eaton UPS units (models and serial numbers provided).

• Preventive Maintenance: Biannual service including on-site visits for sealed battery maintenance and inspections.

• Break/Fix Services: Rapid response (4-hour on-site response time, 24x7 support) with hourly rates quoted separately.

• Battery Replacements: Two options for full battery replacements over the contract term, including delivery and disposal.

• Capacitor Replacements: Two options for full capacitor replacements over the contract term, including delivery and disposal.

• OEM Parts: Replacement parts must be Original Equipment Manufacturer (OEM) components or approved alternates.

• Reporting: Service maintenance reports to the USNO Technical Point of Contact (POC).

• Contract Type: Firm-Fixed-Price purchase order.

• Period of Performance: 12 months base period with four (4) option periods.

  • Base: May 5, 2026 - May 4, 2027
  • Option I: May 5, 2027 - May 4, 2028
  • Option II: May 5, 2028 - May 4, 2029
  • Option III: May 5, 2029 - May 4, 2030
  • Option IV: May 5, 2030 - May 4, 2031

• Estimated Value: Not explicitly stated, but the NAICS code standard is $12.5M.

• Questions Due: April 20, 2026, 1:00 PM EST.

• Quotes Due: April 23, 2026, 11:00 AM EST.

• Submission Method: Email to jordan.l.walton.civ@us.navy.mil.

• Evaluation Criteria: Award will be made to the vendor whose quote is most advantageous based on Technical and Price. Technical evaluation is Acceptable/Unacceptable. Price will be a significant factor, potentially leading to an award to other than the lowest priced vendor if past performance is a concern.

• Not set aside for small business concerns.

• Brand Name: Requirement is for Eaton Corporation products.

• Registration: Quoters must be registered in the System for Award Management (SAM).

• Attachments: Applicable Clauses and Provisions, Wage Grade Determination, Redacted Brand Name Justification.

• Brand Name Justification: Attached, indicating the requirement for Eaton Corporation products.

• Funds Availability: Pursuant to FAR clause 52.232-18, funds are not presently available for this contract.

Form / Attachment / Pricing Sheet

This document is a "Justification for Brand Name" (Simplified Procedures - MPT to < SAT) for Purchase Request/Document number 1301346208. It explains why the acquisition is being solicited on a brand name basis and that no substitutes are available.

• Procurement Focus: Replacement parts and maintenance services for four (4) Eaton Uninterruptible Power Supply (UPS) units at the United States Naval Observatory (USNO).
• Specific Equipment: Details the serial numbers and models of the UPS units requiring service, including their End of Service Life (EOSL) dates.
• Required Components: Lists specific Original Equipment Manufacturer (OEM) battery part numbers and capacitor upgrade details for each UPS unit.
• Justification for Brand Name: States that the supplies/services must be compatible with existing systems, and that OEM or approved components are necessary to avoid damage or mission loss. It highlights that replacement capacitors and batteries are direct replacements and non-OEM components would cause functionality issues. Sourcing these specific components from the OEM is difficult, thus restricting competition to Eaton Corporation and its authorized resellers.
• Period of Performance: Includes a 12-month base year with four (4) one-year option periods, spanning from May 5, 2026, to May 4, 2031.

This document is crucial for potential bidders as it clearly defines the brand-name restriction for the procurement of specific Eaton UPS replacement parts and maintenance services. It outlines the exact components required and the rationale for limiting competition, which helps vendors understand if they are authorized resellers or capable of meeting these specific brand-name requirements.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5813, Revision No. 29) for the Service Contract Act, applicable to the area of Washington, County of Columbia. It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for any bidder on a federal contract that falls under the Service Contract Act. It specifies the minimum wage and benefit rates that must be paid to employees performing work on such contracts. Bidders must consult this determination to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws. It details rates for a wide range of occupations, from administrative support and clerical roles to technical, health, and maintenance positions. The document also includes important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), as well as details on vacation, holidays, hazardous pay differentials, and uniform allowances. A process for requesting additional classifications and wage rates (conformance) is also outlined.