Ebara ESA-200W Vacuum Pump

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for an Ebara ESA-200W vacuum pump, a brand-name, 20,000 liter/minute multi-stage Roots dry vacuum pump. The procurement is set aside for small businesses.

• Pump Specifications:

  • Type: Dry (oil free) vacuum roughing pump
  • Speed: 20,000 liters/minute @ 60 Hz
  • Pumping Element: Multi-stage Roots
  • Ultimate Pressure: 4.0 x 10^-3 torr (.53 Pa)
  • Weight: 904 lbs
  • Power Requirements: 480 V, 3 phase, 60 Hz
  • Nitrogen Purge: Yes
  • Gas Inlet: NW80
  • Gas Outlet: NW40
  • Sound Level: Less than 65 dB
  • Water Cooled: Yes

• The Ebara ESA200W is the recommended pump, noted for meeting specifications and having a proven reliability record at the Glenn Research Center.

• Delivery is FOB Destination.

• Payment terms are Net 30.

• The contract type is expected to be Firm Fixed Priced.

• Quote Due Date: May 21, 2026, by 5:00 p.m. CT.

• Submission Method: Email to Laura Quave at laura.a.quave@nasa.gov.

• Questions Due Date: May 19, 2026, by 12:00 p.m. CT via email to Laura Quave.

• Quote Validity: 30 days.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Offers not deemed technically acceptable will be removed from consideration.

• This procurement is set aside for small business.

• Offerors must be registered at www.sam.gov.

• Bidders must provide their Cage Code & UEI #, ARO delivery time/Lead Time, and shipping information (if applicable) on their quote.

• Discounts should be applied to the quote; credit cards will not be used for payment.

• The solicitation incorporates various FAR and NFS clauses by reference, including those related to System for Award Management, Duty-Free Entry, Place of Manufacture, Personal Identity Verification, Government Property, and Export Licenses.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document specifies the requirements for a new dry roughing pump for Vacuum Facility 13.

• Pump Type: Dry (oil-free) vacuum roughing pump

• Pumping Speed: 20,000 liters/minute @ 60 Hz

• Pumping Element: Multi-stage Roots

• Ultimate Pressure: 4.0 x 10^-3 torr (.53 Pa)

• Weight: 904 lbs

• Power Requirements: 480 V, 3 phase, 60 Hz

• Nitrogen Purge: Required (Yes)

• Gas Inlet: NW80

• Gas Outlet: NW40

• Sound Level: Less than 65 dB

• Cooling: Water cooled (Yes)

• A specific pump model, the Ebara ESA200W, is recommended as it meets all specifications and has a proven reliability record at the Glenn Research Center.

Recommendation and Determination to Solicit from One Source or Brand Name

This document recommends soliciting from a single source or brand name for the acquisition of a specific vacuum pump. The rationale provided is that competition is impractical due to the need for standardization and the unique characteristics of the Ebara brand.

• Acquisition of an Ebara brand, 20,000 liter/minute multi-stage Roots dry vacuum pump, model ESA200W.

• The pump is needed to maintain the desired Mars gas environment in the government's vacuum facility.

• The estimated period of performance or lead-time for delivery is 9 months ARO.

• The total estimated cost is redacted.

This document is a justification for a sole-source or brand-name acquisition, not a solicitation for proposals. Therefore, submission and evaluation criteria are not applicable in this context.

This is a justification for a sole-source acquisition, meaning no set-aside or specific eligibility requirements for multiple bidders are detailed.

• The government has standardized on Ebara dry vacuum pumps for mid-sized vacuum chambers due to superior performance and reliability.
• Standardization reduces parts inventory, interchangeability issues, downtime, operator error, and training costs.
• Using a non-Ebara pump would increase spare parts inventory costs, increase downtime, and introduce unnecessary testing and mission risks.