EBO CTG FIRE SYSTEM PREVENTIVE MAINTENANCE
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Bogota, under the Department of State, is soliciting quotations for preventive maintenance services for the EBO CTG Fire System located in Cartagena, Colombia. This is a Firm Fixed-Price contract, with award intended for the responsible company submitting the lowest acceptable price. Quotations are due by June 22, 2026, at 4:00 PM (local time).
Scope of Work
The contractor will provide preventive maintenance services for the fire alarm system at the Embassy Branch Office in Cartagena, specifically on the 4th and 5th floors. The system is a NOTIFIER NSF-920. Services include two semiannual general maintenance visits per year to ensure the system is in good operational condition. The vendor must supply all necessary materials, supervision, labor, tools, and equipment. Personnel must use safety protection, and Material Safety Data Sheets (MSDS) are required for any HAZMAT materials. If discrepancies outside the scope of work are found, the contractor must provide a detailed report, Bill of Materials (BOM), and a price quote for repair labor.
Contract Details
This will be a Firm Fixed-Price contract, with payments made entirely in Colombian pesos. The contract period includes a one-year base period (covering two semiannual visits) and a maximum of two additional one-year optional periods. The expected commencement date is no later than July 2026. There is no specific set-aside designation, but offerors must be registered in the System for Award Management (SAM) prior to submission.
Submission & Evaluation
A pre-quotation conference is scheduled for June 12, 2026, at 9:00 AM at the Chambacu Building in Cartagena. Questions regarding the solicitation are due by June 16, 2026, at 4:00 PM. Quotations must be submitted electronically to BogotaGSOCompras@state.gov by June 22, 2026, at 4:00 PM (local time). Submissions must be in English, in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format, with individual file sizes not exceeding 30MB. Incomplete quotations will not be accepted. Award will be made to the lowest priced, acceptable, responsible offeror. Required submissions include SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information from Section 3, IRS Form W-14, and Proof of SAM Registration.
Contact Information
For inquiries, contact the Bogota Contracting Office at BogotaGSOCompras@state.gov or by phone at 576012752000.