ECLIPES SOFTWARE MAINTENANCE, REPAIRS, AND SUPPORT: FOR THE VARIAN TRUEBEAM LINEAR ACCELERATOR
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), VISN 01, Jamaica Plain VA Medical Center, intends to award a sole source contract to VARIAN MEDICAL SYSTEMS, INC. for Eclipse Software Maintenance, Repairs, and Support for the Varian Truebeam Linear Accelerator. This notice is an "Intent to Sole Source" and not a solicitation. Contractors who believe they can provide these services must submit a capability statement by April 7, 2026.
Scope of Work
This requirement covers maintenance, repairs, and support for the proprietary Eclipse software, which optimizes radiotherapy treatment plans for the VA-owned Varian Truebeam Linear Accelerator. The service includes comprehensive parts coverage, replacement of the Eclipse Workstation Graphics Processing Unit (GPU) workstation, reinstallation and configuration of Eclipse software, and testing for safety and accuracy. It also covers treatment room devices, CCTV monitors and cameras, patient positioning lasers, intercom, and in-room monitors.
Contract & Timeline
- Opportunity Type: Special Notice (Intent to Sole Source)
- Intended Awardee: VARIAN MEDICAL SYSTEMS, INC.
- Duration: Base Year plus four (4) Option Years (5/11/2026 - 5/10/2031 for Base Year)
- Contract Type: Firm Fixed Price
- NAICS: 811210 - Electronic and Precision Equipment Repair and Maintenance
- PSC: J065 - Maint/Repair/Rebuild Of Equipment- Medical, Dental, And Veterinary Equipment And Supplies
- Authority: FAR Part 12 - Acquisition of Commercial Products and Commercial Services
- Response Due: April 7, 2026, by 14:00 EST
- Published: March 31, 2026
Interested Parties
Any contractor believing they have the experience and capability to perform these services may express interest by submitting a written capability statement or letter of interest to pearl.wray@va.gov. Questions related to this notice should also be directed to the same email.
Additional Notes
The Varian Eclipse software is proprietary, requiring Varian-certified technicians for maintenance. The system handles Protected Health Information (PHI), necessitating secure configurations. Performance standards require 97% or better uptime. Field Service Agents (FSAs) must have appropriate OEM training, experience, and certification, and comply with security and records management requirements. Deliverables include Field Service Reports.