eContract File Management System (eCFMS) Backend Support

SOL #: HT001126QE022Special NoticeSole Source

Overview

Buyer

DEPT OF DEFENSE
Defense Health Agency (Dha)
DEFENSE HEALTH AGENCY
FALLS CHURCH, VA, 22042, United States

Place of Performance

Falls Church, VA

NAICS

Computer Systems Design Services (541512)

PSC

Support Services, Delivered As A Service Contract (Saa S Or Subscription) Involved With The Analysis, Design, Development, Code, Test And Release Packaging Services Associated With Application Development Projects, As Well As Off The Shelf Business Software. (DA10)

Set Aside

No set aside specified

Timeline

1
Posted
Jun 2, 2026
2
Action Date
Jun 26, 2026, 4:00 PM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Defense Health Agency (DHA) has issued a Special Notice indicating its intent to award a sole source contract to Vana Solutions LLC for eContract File Management System (eCFMS) Backend Support. This support is required to assist with the end-of-life phase of the current eCFMS system.

Scope of Work

The awarded contractor will provide backend support for the existing eCFMS system during its transition to a new contract filing system. This includes preparing the system for its end-of-life and managing file storage requirements throughout the transition period. This effort is a follow-on award to a previous task order.

Contract & Timeline

  • Type: Special Notice (Notice of Intent to Award Sole Source)
  • Set-Aside: None (Sole Source)
  • Product/Service Code: DA10 (Support Services, Delivered As A Service Contract)
  • Place of Performance: Falls Church, VA
  • Published: June 2, 2026
  • Response Date: June 26, 2026 (for interested parties to challenge the sole source justification)

Relevance to Bidders

This notice explicitly states the DHA's intent to award a sole-source contract to Vana Solutions LLC. Therefore, other vendors will not have an opportunity to bid on this specific requirement. This notice serves to inform the public of the agency's decision and allow for any challenges to the sole source justification.

Contact Information

For inquiries regarding this notice, contact Theophilus Agyare at theophilus.o.agyare.civ@health.mil or Saera Khan at saera.khan.civ@health.mil.

People

Points of Contact

Theophilus AgyarePRIMARY
theophilus.o.agyare.civ@health.mil
Saera KhanSECONDARY
saera.khan.civ@health.mil

Files

Files

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Versions

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Special Notice
Posted: Jun 2, 2026
eContract File Management System (eCFMS) Backend Support | GovScope