Edinburg, TX (Hidalgo County) Short Term Office Rental

Form / Attachment / Pricing Sheet

This document is a vendor checklist designed to assist bidders in preparing their quotes for a short-term rental space opportunity. It outlines the required documentation and minimum characteristics for the office space.

Required Information/Actions:

• Confirmation of active SAM.gov registration with a UEI number.
• Provision of the physical address for the quoted space.
• Submission of office space layout, pictures (including parking area).
• Verification of vendor's ability to provide the space, including a letter of intent if a third party is involved.
• Acknowledgement of a finalized letter of intent within five days of award, including an executed lease.
• Confirmation that the space will be move-in ready by June 15, 2026, and no renovations are needed.
• Inclusion of ATTACHMENT 2 - PRICING SHEET.
• Submission of past performance information (if available).

Minimum Technical Characteristics (Office Space):

• Size: 8,000 to 10,200 square feet.
• Location: Edinburg, Hidalgo County, Texas city limits.
• Building Code Compliance: Meets International Building Code for office space occupancies.
• Accessibility: ADA compliant with easy public access.
• Control: Sole access and control by USDA Farm Service Agency, NRCS, and Rural Development.
• Security: Exterior doors must lock; adequate lighting in parking area.
• Parking: For 25 visitors, 30 employees, 8 government vehicles; designated handicap spaces; area for 80ft trailers.
• Availability: Base year (12 months) with four 12-month option periods (max 5 years).
• Occupancy: Desired start date of June 15, 2026.
• Utilities: Access to telephone and internet service (procured separately by Government).
• Interior: Minimum of ten (10) private offices (120 sq ft each).
• Storage: At least 900 sq ft (300 sq ft per agency).
• Conference Room: Minimum capacity for 10 people.
• Server Room: At least 100 sq ft.
• Reception: Front desk area.
• Pricing: Must include janitorial, all triple net costs, and all utilities in the monthly fixed price.
• Restrooms: Minimum of four (4) stalls (at least 2 per gender).

Desired Characteristics (Not Required):

• Break Room.

Additional Information:

• Space for vendors to include additional information regarding Technical Capability.

This checklist is crucial for bidders to ensure they meet all mandatory requirements and provide all necessary documentation for their quote to be considered. It clearly defines the physical space, technical specifications, and administrative items required for the short-term rental space.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure a short-term rental office space for the USDA Farm Service Agency, Natural Resources Conservation Service, and Rural Development in Edinburg, TX (Hidalgo County) to ensure continued service delivery to USDA customers.

• Provide office space with a minimum of 8,000 sq ft and a maximum of 10,200 sq ft.
• Location must be within Edinburg, Hidalgo County, Texas city limits.
• Space must meet International Building Code requirements for office occupancies (HVAC, flooring, walls, ceilings, restrooms).
• Must be ADA compliant and provide public access.
• Must provide sole access and control to the USDA agencies.
• Exterior doors must lock for adequate security.
• Parking required for 25 visitors, 30 employees, and 8 government vehicles, including designated handicap spaces and adequate lighting. A 80ft x 14ft area for trailer parking is also required.
• The rental term is for a base year of 12 months with four possible 12-month option periods (not to exceed 5 years).
• Desired occupancy to begin on June 15, 2026.
• Office space must have access to telephone and internet service (government will procure these separately).
• Contractor must be registered with SAM.gov prior to providing a quote.
• Includes a minimum of ten (10) private office spaces (120 sq ft each).
• Includes a conference room for at least 10 people.
• Includes storage space of at least 900 sq ft (300 sq ft per agency).
• Includes a server room of at least 100 sq ft.
• Includes a front desk reception area.
• Quotes must include janitorial, all triple net costs, and all utilities in the monthly firm-fixed price rental amount.
• Includes at least four (4) bathroom stalls (at least 2 per gender) for employee and customer use.
• Desired characteristic: a break room.

Not explicitly detailed, but general requirements for building codes, ADA compliance, and security must be met.

• Period: Base year of 12 months with four possible 12-month option periods (totaling up to 5 years).

• Place: Edinburg, Hidalgo County, Texas city limits.

• Security: Contractor personnel must undergo FBI fingerprint checks and background investigations (Tier 1 or higher). The government is responsible for the cost of the FBI fingerprint check and background investigation, but the contractor is responsible for obtaining fingerprints. The contractor must maintain a current listing of employees with access to government facilities and IT systems.

• Restrictions Against Disclosure: Contractor must keep all furnished information confidential and not disclose it without written approval. Personnel must comply with relevant privacy laws and regulations.

• Organizational Conflicts of Interest: Contractor must avoid, neutralize, or mitigate organizational conflicts of interest as per FAR Subpart 9.5.

• Invoicing: Must be submitted electronically through the Invoice Processing Platform (IPP) system. Billing occurs in arrears.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for the "Short-Term Office Rental Space Edinburg, TX" opportunity (12FPC426Q0028). It is intended for bidders to provide their pricing for the rental space over a base year and four option years.

• CLIN (Contract Line Item Number): Identifies specific line items for pricing.
• Description: Details the period covered by the CLIN (e.g., Base Year, Option Year 1).
• Qty (Quantity): Specifies the quantity for each CLIN, which is 12 months for all.
• Unit of Issue: "Months".
• Monthly Price: The price per month for each CLIN. All entries are currently $0.0.
• Annual Total Price: The total price for the year for each CLIN. All entries are currently $0.0.
• Total: The sum of all CLIN prices, currently $0.0.

Bidders are expected to complete this pricing sheet to submit their financial proposal for the short-term office rental space. The current entries of $0.0 indicate that specific pricing details need to be filled in by the offeror. This sheet will be a critical component of the proposal evaluation.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a short-term office rental in Edinburg, Texas, for the Farm Service Agency (FSA), Natural Resources Conservation Service (NRCS), and Rural Development (RD). The goal is to procure commercial items to deliver uninterrupted service to USDA service center customers.

• Office space: Minimum 8,000 sq ft, Maximum 10,200 sq ft.

• Location: Within Edinburg, Hidalgo County, Texas city limits.

• Building Code Compliance: Must meet International Building Code for office space occupancies (HVAC, flooring, walls, ceilings, restrooms).

• Accessibility: ADA compliant with easy public access.

• Security: Sole access and control for USDA agencies, exterior doors must lock, adequate parking lot lighting.

• Parking: For 25 visitors, 30 employees, and 8 government vehicles, with designated handicap spaces and an area for trailers (approx. 80ft L x 14ft W).

• Interior: Minimum of ten (10) private offices (min. 120 sq ft each), one (1) conference room (min. 10 people capacity), storage space (min. 900 sq ft total, 300 sq ft per agency), one (1) server room (min. 100 sq ft), and a front desk reception area.

• Restrooms: At least four (4) bathroom stalls (at least 2 per gender).

• Utilities: Quotes must include janitorial, all triple net costs, and all utilities.

• Contract Type: Anticipated firm-fixed price.

• Period of Performance: One (1) year base period with four (4) one-year option periods (total not to exceed 5 years).

• Anticipated Occupancy/Performance Start: June 15, 2026.

• Option to Extend: Clause 52.217-9 is included.

• Submission Requirements: Include physical address, office space layout and pictures, verification of space provision (or letter of intent if third-party owned), and a finalized lease within 5 days of award.

• Evaluation Criteria: Lowest price technically acceptable (LPTA). The lowest priced offer will be evaluated for technical acceptability. Past performance will also be considered.

• Quote Due Date: May 4th, 2026, 10:00 AM Eastern Time.

• Questions Due Date: April 30th, 2026, 1:00 PM Eastern Time.

• Set-Aside: 100% Small Business Set Aside.

• SAM Registration: Contractors must be registered with System for Award Management (SAM.gov) prior to providing a quote.

• This announcement is the only solicitation; no separate written solicitation will be issued.

• Government will procure telephone and internet services separately.

• Deposits are prohibited.

• Invoices must be submitted through the Treasury Department's Invoice Processing Platform (IPP system).

• Attachment 4 - Vendor Checklist must be provided with the quote submission.