M--EDIS - Conserve West Bedroom Rug

Amendment / Modification

This amendment modifies the solicitation to address a question submitted regarding site visits.

• The amendment provides a response to a question about whether people regularly walk on the rug in the West Bedroom at Glenmont Mansion.

• The response deadline for offers has been extended to Wednesday, March 4, 2026, at 2:00 PM.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure conservation services for an oversized historic rug located in the West Bedroom of the Edison family home at the Thomas Edison National Historical Park (EDIS) in West Orange, NJ. The National Park Service (NPS) is issuing this Request for Quote (RFQ) under Federal Acquisition Regulation (FAR) Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures).

• Conservation of an oversized historic rug.

• Detailed description of the requirement is provided in the attached Statement of Work (SOW).

• Contract Type: Firm-fixed price purchase order.

• Period of Performance: Anticipated April 1, 2026, through November 30, 2026.

• Delivery: 240 Days After Award.

• Location of Delivery: Thomas Edison National Historical Park, West Orange, NJ.

• Response Due Date: March 4, 2026, 2:00 PM ET.

• Submission Method: Quotes must be emailed to Roselyn Sessoms at roselyn_sessoms@nps.gov.

• Questions Due Date: February 24, 2026, 12:00 PM ET.

• Evaluation Factors: Award will be made to the responsible offeror whose quote conforms to the solicitation and is most advantageous to the Government, considering price and other factors. Evaluation will be based on:

  • Technical Capability
  • Past Performance
  • Price (evaluated for reasonableness)

• Set Aside: 100% Small Business Set Aside.

• NAICS Code: 541990 - All Other Professional, Scientific and Technical Services.

• U.S. Small Business Administration (SBA) size standard: $19.5 million.

• Service Contract Act is applicable; DOL Wage Determination 2015-4211 Essex County (Rev. 32) applies.

• Offerors must be registered in the System for Award Management (SAM).

• A site visit is scheduled for Tuesday, February 3, 2026, at 11:00 a.m. Contact Beth Miller at (973) 809-4360 or beth_miller@nps.gov to confirm attendance.

• Attachments include: Scope of Work, IPP, Terms and Conditions, Wage Determination WD 2015-4211, Past Performance Questionnaire/Technical Questionnaire, and Price Schedule.

Other / Unclassified

This document is a Standard Operating Procedure (SOP) for Contractor Monitoring at Thomas Edison National Historical Park. It outlines the rules, guidance, and procedures for monitoring contractors to ensure the safety and security of park staff, visitors, resources, and the contractors themselves. It details authority, physical security measures, guidelines for contractors, roles and responsibilities of park staff, and emergency procedures.

This document is highly relevant for any contractor performing work at Thomas Edison National Historical Park. It specifies:

• Security Protocols: Requirements for contractor identification, escorts by NPS staff, and limitations on access to secure facilities.
• Workplace Conduct: Rules regarding food, smoking, handling of museum objects, and alterations to historic structures.
• Safety Requirements: Guidelines for protective barriers, avoiding blockages of exits, procedures for "hot work" (requiring special permission and fire watch), handling of chemicals, and electrical safety.
• Communication & Coordination: Expectations for daily work plans, reporting injuries or safety issues, and coordination with NPS staff for deliveries and access.
• Emergency Procedures: Information on evacuation, rally points, and emergency contacts.

Understanding and adhering to these procedures is crucial for successful contract performance and compliance.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) seeks a qualified conservator to conserve a historic Oushak rug (EDIS 102381) on exhibit in the West Bedroom of the Edison family home, Glenmont, at Thomas Edison National Historical Park. The rug is historically significant due to its association with the Edison family and its role in the interpretation of the home's interior decorating scheme. The conservation work will involve both on-site and off-site tasks.

• On-site tasks: De-installing the rug, packing it for transport, and re-installing it after conservation.

• Off-site tasks: Museum-grade cleaning, stabilization, addressing stains, wrinkles, rips, tears, and failing repairs. This includes producing a detailed condition and treatment report with before and after photographs.

• Materials: Use of museum-grade archival textile rolls and acid-free tissue paper/Tyvek for packing.

• Protection: Contractor must protect adjacent artifacts, historic finishes, architectural features, and floors during all on-site work and transport.

• Reporting: Submission of daily reports, a mid-project condition report and briefing paper, and a final treatment report.

• Contract Type: Firm-fixed price.

• Period of Performance: Within an eight-month timeframe from the date of award.

• Insurance: $500,000 coverage for installation, de-installation, on-site work, transport, and conservation.

• Proposal Format: Must follow the outline provided in the RFP.

• Key Personnel: Lead conservator must have a minimum of three years of textile conservation training and experience.

• Evaluation Factors: Technical qualifications (Experience, Relevant Past Performance) and Price.

• Past Performance: Minimum of five years' experience conserving historic rugs/tapestries (1880-1947), including museum-grade cleaning and addressing tears/losses. Experience in AAM accredited museums or on National Register properties is required.

• Site Visit: Strongly encouraged for all proposers.

• Questions: Must be submitted in writing to the Contracting Officer at least five days before the closing date.

• Deadlines: Certificate of Insurance due within 10 days of award; Health & Safety and Protect-In-Place plans due within 30 days of award; Condition report due within 120 days; On-site work completion by 210 days; Treatment report submission by 220 days; Final approval by 240 days.

• Contractor must be registered in SAM.gov prior to contract award.

• No on-site hot work is permitted.

• Contractors will be escorted by NPS staff at all times while on-site.

• Adherence to NPS, Secretary of the Interior, and AIC standards for preservation and conservation is mandatory.

• Proposals with suggestions that do not conform to these standards will not be considered.

• The rug is actively used in a period room, requiring careful handling by park staff.

Solicitation / RFP / RFQ

This document is a Wage Determination (No. 2015-4211, Revision No. 32) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on a federal contract in New Jersey (specifically in Essex, Morris, Sussex, and Union counties).

This document lists specific occupational codes, titles, and their corresponding minimum hourly wage rates. It also outlines required fringe benefits, including:

• Health & Welfare: $5.55 per hour (up to 40 hours/week) or $222.00 per week / $962.00 per month.
• Paid Sick Leave (EO 13706): $5.09 per hour (up to 40 hours/week) or $203.60 per week / $882.27 per month.
• Vacation: Accrues based on years of service (2 weeks after 1 year, 3 weeks after 5 years, etc.).
• Holidays: A minimum of twelve paid holidays per year.

It also details specific differentials:

• Hazardous Pay Differential: An 8% differential for high-hazard work (ordnance, explosives) and a 4% differential for low-hazard work.
• Night Pay & Sunday Pay: Applicable to Air Traffic Controllers and Weather Observers.

This document does not specify contract type, period of performance, or estimated value, as it is a wage determination applicable to contracts awarded under the Service Contract Act.

This document does not contain proposal submission or evaluation instructions. It is a requirement that must be met by contractors performing covered work.

This document does not specify eligibility or set-aside requirements. However, it notes that Executive Order 13658 applies to contracts awarded between January 1, 2015, and January 29, 2022, requiring a minimum hourly wage of $13.30 (or the applicable wage determination rate, if higher) for 2025.

• The document includes a "Conformance Process" section outlining how contractors can request additional classifications and wage rates if an occupation is not listed.
• It references the "Service Contract Act Directory of Occupations" for job definitions.
• It specifies that the wage determination may not apply to bona fide executive, administrative, or professional employees, including exempt computer professionals.
• Paid sick leave provisions under EO 13706 are detailed, including accrual rates and usage guidelines.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire/References form required for the "CONSERVE WEST BEDROOM RUG" solicitation (RFQ:140P4526Q0006). It is used to gather information about a contractor's previous experience and performance.

• Contractor Information: Name, Duns #, Address, Phone, Fax, Type of Business.
• Experience Details: Years in business, years as Prime Contractor/Sub-contractor.
• Project References: Requires listing up to three (3) completed projects within the last five years, including contract amount, project type, completion date, and reference contact information (name, address, email, phone).
• Past Performance Questions: Asks about failure to complete work and use of performance/payment bonds.
• Certification: Official certification of the accuracy of the provided information.
• Point of Contact: Roselyn Sessoms (roselyn_sessoms@nps.gov).

Bidders must complete and submit this form accurately to be considered for this opportunity. The information provided will be used by the government to evaluate the bidder's past performance and capability to perform the required services. Failure to provide complete and legible information may impact consideration. The form requires detailed information on past projects and references, and bidders should ensure they have the necessary information readily available.

Form / Attachment / Pricing Sheet

This document is a technical questionnaire intended to gather critical information from offerors regarding their ability to meet the requirements of Solicitation #: 140P4525Q0006 for the EDIS – CONSERVE WEST BEDROOM RUG project at Thomas Edison National Historical Park.

Offerors are required to provide detailed responses to the following questions:

• Question #1: Project completion plan, adherence to SOW and period of performance, and cost control.
• Question #2: Years of experience and examples of similar completed projects.
• Question #3: Demonstrated knowledge and capability for the type of work required.
• Question #4: Equipment to be used for tasks outlined in the SOW.
• Question #5: Contractor's approach to ensuring quality in deliverables.

Responses to this questionnaire, along with responses to a separate past performance questionnaire, are critical for the selection official's evaluation of a quote. Inadequate or vague responses may result in a quote being deemed non-responsive. Offerors may use additional pages for their responses. This document directly impacts proposal preparation and evaluation.