EDIS REPLACE HEAT PUMPS AT GLENMONT MANSION

Solicitation / RFP / RFQ

This solicitation is for Small Business only and requires the removal and replacement of five (5) existing water source heat pumps with new, medium-efficiency units. The project must be compatible with the existing geothermal loop system and comply with National Park Service standards, local building codes, and environmental regulations.

• Replacement of five (5) existing water source heat pumps.

• New units must have a capacity of 5 tons per unit.

• Minimum EER of 15.0 and COP of 4.5 or higher.

• Refrigerant must be EPA-approved.

• Controls must be compatible with the existing building automation system.

• Equipment Warranty: Minimum 5 years on compressor, 1 year on parts.

• Labor Warranty: Minimum 1 year on installation workmanship.

• Period of Performance: 90 calendar days from the notice to proceed.

• Estimated Start Date: 06/01/2026

• Estimated Completion Date: 09/01/2026

• NAICS Code: 238220

• Wage Determination: NJ20250031 dated 01/02/2026

• Offers are due by 05/19/2026 at local time.

• Submit quotes to nathan_jones@ios.doi.gov.

• Sealed envelopes containing offers shall be marked with the offeror's name and address, solicitation number, and offer due date and time.

• Performance and Payment Bonds are required (within 10 calendar days after award).

• An offer guarantee is not required.

• This solicitation is for Small Business only.

• Attachments include: Statement of Work, Clauses and Provisions, Technical Questionnaire, Past Performance Questionnaire, and Wage Determination.

• Delivery Location: NPS, Thomas Edison NHP, 211 Main Street, West Orange NJ 07052 US.

• COR: Peter Hepp (862-373-2940)

• Park POC: Timothy Stauffer (973 666 1580)

• Contract Specialist: Nathan Jones (nathan_jones@ios.doi.gov)

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed to collect information from contractors regarding their experience and performance on previous projects. It is used to assess a contractor's capability to perform the services required by the solicitation.

• Contractor Name, Address, Phone, Fax, Duns #
• Type of Business (Company, Co-partnership, Corp., Individual, Non-Profit Org.)
• Years of experience in the type of work requested and as a Prime/Sub-contractor.
• Details of up to three (3) completed projects within the last five years, including:
  • Contract/Work type
  • Contract Number (if applicable)
  • Total Contract Value
  • Agency/firm for whom work was performed
  • Contact person, telephone #, and email address
  • Month/Year work began and ended
  • Brief description of duties
• Questions regarding failure to complete work or work completed under a performance/payment bond.
• Certification by the official signing the form.

Bidders must complete this questionnaire accurately and thoroughly. The information provided will be used by the National Park Service to evaluate the bidder's past performance and capability to undertake the proposed project. Failure to provide complete information may affect consideration for award. The completed form should be returned to nathan_a_jones@nps.gov.

Form / Attachment / Pricing Sheet

This document is a "Technical Questionnaire" that potential bidders must complete as part of their response to a solicitation. It is noted that responses to this questionnaire, along with pricing and past performance, are critical for the selection official's evaluation. Inadequate or vague responses may result in a non-responsive quote.

The questionnaire contains five questions that bidders must answer in detail:

1. Project Completion Plan: Describe how the project will be completed, adhering to the statement of work and period of performance, while keeping costs aligned with the provided quote.
2. Experience and Project Examples: Elaborate on years of experience and provide examples of completed projects that match the Scope of Work.
3. Contractor Knowledge: Discuss the contractor's ability to demonstrate sufficient knowledge for the type of work required.
4. Equipment: Specify the type of equipment that will be used to complete the tasks listed in the Statement of Work.
5. Quality Assurance: Describe the measures the contractor will take to ensure quality in their deliverables.

Bidders are informed that they may use additional pages for their responses if needed.

This questionnaire directly impacts proposal preparation. Bidders must provide thorough and detailed responses to each question to demonstrate their capability, understanding of the requirements, and commitment to quality. Failure to do so could lead to disqualification. The responses are a critical evaluation factor alongside pricing and past performance.

Other / Unclassified

This document is a General Decision Number (NJ20260031) dated 01/02/2026, which supersedes NJ20250031. It specifies prevailing wage rates and fringe benefits for various building construction trades in Essex County, New Jersey. The scope includes building construction projects, excluding single-family homes or apartments up to and including 4 stories.

This document is crucial for any bidder on a federal construction project in the specified geographic area (Essex County, New Jersey) that is subject to the Davis-Bacon Act. It outlines the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must use this information to accurately estimate labor costs in their proposals and ensure compliance with federal labor standards. The document details rates for trades such as Asbestos Worker/Heat & Frost Insulator, Bricklayer, Mason, Cement Mason, Tile Finisher, Carpenter, Millwright, Electrician, Elevator Mechanic, Power Equipment Operators, Ironworkers, Laborers, Painters, Plasterers, Plumbers, Pipefitters, Roofers, Sprinkler Fitters, Sheet Metal Workers, Truck Drivers, and Welders. It also includes information on paid holidays, paid vacation, and specific conditions for hazardous waste removal work. Additionally, it provides notes on Executive Orders related to paid sick leave and minimum wage for federal contractors, as well as the process for wage determination appeals.

Solicitation / RFP / RFQ

This solicitation is for the removal and replacement of five (5) existing water source heat pumps at the Glenmont Mansion, part of the Thomas Edison National Historical Park in West Orange, NJ. The existing units have reached the end of their service life and require replacement to maintain system efficiency and reliability. The new units must be medium-efficiency and compatible with the existing geothermal loop system.

• Removal of existing 5-ton water source heat pumps and associated supports.

• Furnishing and installation of five (5) new 5-ton water source heat pumps.

• Ensuring compatibility with the existing geothermal system.

• Reconnecting piping, electrical, and controls.

• Installation of vibration isolation pads and pipe insulation.

• Testing and commissioning of new units, including integration into the KMC Building automation system.

• Disposal of old equipment per EPA and local regulations.

• Deliverables include equipment submittals, operation and maintenance manuals, and training for NPS staff.

• The Government's estimate for this project is between $50,000.00 and $77,000.00.

• The contract type is firm-fixed price.

• Period of Performance: 90 calendar days from Notice to Proceed.

• Work Hours: Monday through Friday, 7:30 AM to 3:30 PM.

• Proposals must be submitted electronically via email.

• The submission deadline is May 18th, 2026, at 3:00 PM Eastern Standard Time.

• Technical questions are due by May 8th, 2026, at 11 AM.

• Proposals will be evaluated using the Lowest Price Technically Acceptable (LPTA) source selection process.

• Evaluation factors include Technical Approach and Contractor Compliance (non-price), followed by Pricing.

• Key submission requirements include a Technical Approach Document, Proposed Team, Draft Project Schedule, Relevant Project Experience, Biobased Certification, SAM Registration, Completed Provisions, Bid Bond, and Limitations on Subcontracting Compliance Worksheet.

• The solicitation is for Indian Economic Enterprises (IEE) that are also small business concerns.

• Offerors must be registered under NAICS Code 237120 as a Small Business and be an Indian Small Business Economic Enterprise (ISBEE).

• Offerors must comply with all applicable Federal, state, and local laws, ordinances, regulations, and court orders.

• Specific requirements include adherence to OSHA safety standards, protection of historic finishes, and maintaining clean work areas.

• The contractor shall not use lead-based paint.

• Biobased products are required where applicable.

• The Government will not provide Government Property to the Contractor.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove and replace five (5) existing water source heat pumps at the Glenmont Mansion, which are part of the Thomas Edison National Historical Park's geothermal heating and cooling system. The new units must be medium-efficiency and compatible with the existing geothermal loop.

• Removal: Disconnect and remove existing heat pumps, drain water lines, remove associated supports, and dispose of old equipment according to EPA and local regulations.

• Installation: Furnish and install five (5) new 5-ton water source heat pumps, ensuring compatibility with the existing geothermal system. This includes reconnecting piping, electrical, and controls, installing vibration isolation pads, insulating piping, and verifying leak-free connections.

• Testing and Commissioning: Test each unit's heating and cooling operation, integrate into the Building automation system (KMC system), balance water flow, verify system performance, and provide a start-up report and commissioning documentation.

• Capacity: 5 tons per unit

• Efficiency: Minimum EER 15.0 and COP 4.5

• Refrigerant: EPA-approved

• Controls: Compatible with existing building automation system

• Construction: Heavy-gauge galvanized steel cabinet with sound insulation

• Duration: 90 calendar days from Notice to Proceed.

• Work Hours: Monday through Friday, 7:30 AM to 3:30 PM. No work on weekends or federal holidays.

• Location: Glenmont Mansion – Thomas Edison National Historical Park, 119 Park Way, West Orange, NJ 07052.

• Compliance with National Park Service standards, local building codes, and environmental regulations.

• Meet ASHRAE 90.1 energy efficiency standards.

• Follow EPA refrigerant handling and disposal guidelines.

• Minimize waste and recycle materials.

• Comply with OSHA safety standards.

• Protect historic finishes and structures during work.

• Maintain clean and secure work areas.

• Equipment submittals prior to installation.

• Operation and maintenance manuals.

• Training for NPS staff on system operation.

• Equipment: Minimum 5 years on compressor, 1 year on parts.

• Labor: Minimum 1 year on installation workmanship.