Edwards Hemosphere Monitors Preventative Maintenance and Inspection (PMI), Corrective Maintenance (CM) and repair services (including software support) at the Greater Los Angeles VA Healthcare System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for Preventative Maintenance and Inspection (PMI), Corrective Maintenance (CM), and repair services for Edwards Hemosphere Monitors at the Greater Los Angeles VA Healthcare System. This is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contract will be a Firm-Fixed-Price with a base year and four option years. Offers are due April 14, 2026.
Scope of Work
The contractor will provide comprehensive maintenance and repair services for eleven (11) government-owned Edwards Hemosphere Monitors. Key responsibilities include:
- Performing manufacturer-recommended PMI duties, including visual inspection, internal pump mechanism replacement, firmware upgrades, external inspection, parts/fasteners replacement, calibrations, and functional testing to meet performance specifications.
- Providing all necessary labor, materials, supplies, parts, software, tools, equipment, and travel.
- Maintaining equipment to satisfy Joint Commission standards.
- Delivering detailed service reports within ten business days of PMI.
- Conducting corrective maintenance and repair services as needed.
- Offering 24/365 technical phone support.
- Providing loaner equipment during service-related downtime.
- Submitting quotes for emergency repairs for Contracting Officer approval.
- Using only new or like-new parts, which become Government property.
- Ensuring personnel are fully qualified Field Service Engineers (FSEs) trained by the original manufacturer.
Contract Details
- Contract Type: Firm-Fixed-Price
- Period of Performance: Base year (May 1, 2026 - April 30, 2027) plus four option years, extending through April 30, 2031.
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB).
- Estimated Value: Potential value of $34 Million (as indicated in Block 10).
Submission & Evaluation
- Questions Due: April 7, 2026, at 10:00 AM PST.
- Offers Due: April 14, 2026, at 10:00 AM PST.
- Submission Method: Electronically via email to loan.dho@va.gov.
- Evaluation: Best Value with Special Standards. Price is the sole evaluation factor, but offerors must meet specific responsibility standards:
- SP1: Specialized experience in similar equipment maintenance with verifiable references.
- SP2: Capability to furnish functionally equivalent loaner equipment.
- SP3: Documentation of FSE qualifications (training/certificates).
- Past Performance will be evaluated using Government and commercial data.
Eligibility
- Offerors must be registered in SAM, verified as a small business under NAICS 811210, and certified as an SDVOSB in the SBA certification database at the time of offer and award.
Additional Notes
FAR 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference. VAAR 852.219-73 and 852.219-75 are applicable. Invoices must be submitted electronically via Tungsten Network. The contract includes options to extend services and the term of the contract.