EHRM Installation of DDPO2 - Hines, IL

Form / Attachment / Pricing Sheet

This document appears to be an "Integration Workbook" or a detailed inventory of existing IT equipment and power/data drop locations within various facilities. It serves as a reference for understanding the current infrastructure and planning for new installations or upgrades.

• Location Details: Specifies building, floor, unit, room, and a description of the location within the room (e.g., "Left Wall," "Above Counter").
• Device Details: Lists the type of device (e.g., "Downtime Printer," "DTV Laptop," "Tracking Board PC"), whether it requires OCE (Open Computer Environment), and if it's available.
• ID Information: Provides unique identifiers for data drops and power connections (regular and emergency).
• Power & Data Requirements: Indicates the number of required data drops, regular power outlets, and emergency power outlets for each location/device.

This document is crucial for bidders to understand the existing environment for any IT-related opportunity. It helps in:

• Assessing the feasibility of proposed solutions.
• Estimating the scope of work for installation, configuration, or relocation.
• Identifying potential challenges related to power or data connectivity.
• Planning for the number of devices and their placement.
• Understanding the existing infrastructure to ensure compatibility and efficient integration.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for individuals acknowledging receipt and understanding of the Inpatient Mental Health Unit Orientation Information. It is associated with Project # 578-26-702 EHRM Installation of DDPO2 at the Edward Hines VA Hospital in Hines, IL.

• The sheet requires attendees to provide their Name, Company, Signature, and Date.

This document indicates that personnel involved in the EHRM Installation project at the Edward Hines VA Hospital must complete this orientation and sign the acknowledgment sheet. Bidders or their subcontractors performing work on this project should be aware of this requirement.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to federal and federally funded construction projects in Cook County, Illinois. It specifies prevailing wage rates and fringe benefits for various construction trades.

• General Decision Number: IL20260009
• State: Illinois
• County: Cook County
• Construction Types: Building, Heavy, Highway, and Residential Projects.
• Trades Covered: Includes wage rates for Asbestos Worker/Insulator, Boilermaker, Bricklayer, Marble Mason, Terrazzo Worker/Setter, Tile Finisher, Tile Setter, Marble Finisher, Pointer/Cleaner/Caulker, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operators, Ironworker, Laborer (various classifications including Building & Residential, Heavy & Highway, Compressed Air, Tunnel, Sewer, Demolition/Wrecking), Painter, Glazier, Plasterer, Cement Mason/Concrete Finisher, Plumber, Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, Truck Driver, and Traffic Safety Worker.
• Effective Dates: Various dates, with many updated in 2024, 2025, and 2026.
• Footnotes: Includes specific details on paid holidays, vacation pay, and additional pay for certain vehicle types or work conditions.

Bidders must use these prevailing wage rates to ensure compliance with labor standards for any construction work performed under this opportunity within Cook County, Illinois. Failure to adhere to these rates can result in penalties. This document is crucial for accurately estimating labor costs in proposals.

Solicitation / RFP / RFQ

This solicitation (Solicitation Number: 36C77626Q0210) is for general construction services to complete the EHRM Installation of DDPO2 at the Hines VA Medical Center (VAMC) in Hines, IL. The project number is 578-26-702.

• General construction services including management, demolition, construction, and trade work.

• Successful completion of the EHRM Installation of DDPO2 project.

• Adherence to attached drawings and specifications.

• The contract will be a Firm-Fixed-Price type.

• Period of Performance: 90 calendar days after Notice to Proceed (NTP).

• Line Item 0001 (Base) includes all work for this project.

• Offers are due by June 9, 2026, at 12:00 PM EDT.

• Proposals must be submitted electronically via email to the Contracting Officer and Contract Specialist.

• Award will be made to the lowest priced offeror whose quote conforms to the solicitation requirements.

• The Government reserves the right to conduct interviews prior to award.

• Technical questions are due by June 9, 2026, at 12:00 PM ET.

• This acquisition is a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• For general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs.

• Offerors must provide a lump sum price for Line Item 0001 (Base).

• Pricing must be submitted in whole dollar values only (no cents).

• Offerors must complete and submit representations and certifications electronically via SAM.gov.

• VAAR 852.219-75 Certificate of Compliance for Services and Construction must be completed and returned with the proposal.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to install additional Data Drops and Power Outlets (DDPO) to support the Electronic Healthcare Records Management (EHRM) system implementation at the Edward Hines Jr. VA Hospital.

• Installation of normal and emergency power outlets and data drops in Buildings 113, 200, and 228.

• Specific locations and quantities are detailed across 33 identified locations within these buildings.

• Work involves placing conduit, raceways, and cables, and labeling all data ports and power outlets according to Hines VA standards.

• Requires adherence to VA's Technical Information Library (TIL) standards, including those for telecommunications spaces and cabling.

• Contractor must verify all site conditions and dimensions prior to commencing work.

• Work must be performed in a manner that minimizes disruption to daily operations.

• Specific Infection Control Risk Assessment (ICRA) levels are specified for different work areas, requiring appropriate barriers and protocols.

• Adherence to OSHA standards (10-hour for employees, 30-hour for supervisors) is mandatory.

• All work must comply with relevant codes, standards, and VA Master Specifications.

• The project is to be completed within ninety (90) calendar days after the Notice to Proceed (NTP).

• Work will be performed at the Edward Hines Jr. VA Hospital.

• Specific work hours are generally 7:00 AM to 4:30 PM, Monday-Friday, but work in clinical/patient care areas must be completed after hours or weekends.

• Contractor must obtain necessary VA permits and adhere to a strict contractor badging process.

• Pre-construction activities include a kick-off meeting, development of a Logistics Plan, Construction Security Plan, Phasing Plan, Submittal Registry, Accident Prevention Plan, and Construction Schedule.

• Requires specific training and experience for personnel, including OSHA certifications.

• Materials must comply with Buy American Act policies.

• Asbestos and lead abatement considerations are noted due to building age.

• A point of contact for the project is Javier Martinez at the EHVAH.

Forms / Attachments / Pricing Sheets

This document, "Hines Standard Documents," is a collection of standard forms and policies provided by the COR (Contracting Officer's Representative) for inclusion in a project package. It serves as a reference for contractors regarding various administrative, safety, and operational requirements.

The document lists the following standard documents:

• Contractor Badging - Fingerprint Request Form 2025
• No Smoking Policy 10-1-19
• Hines VA Campus Site Plan
• Contractor Parking
• Hines Underground Utility Plan
• Pre-Construction Checklist
• Safety and Health during Construction Activities (including sub-items like PCRA, NEPA, Construction Safety Checklist, GEMS Awareness, Waste Minimization, Safety Disciplinary Procedure, COR Letter of Concern, OSHA Inspections, Crane Operation Checklist, Planned Critical Lift Plan & Crane Permit)
• Cutting Welding and Other Hot Work
• Dig Permit SOP Form
• Above Ceiling Entry and Wall Construction Permits
• Infection Control Barrier Sample
• NEPA Simple Form
• OIT Horizontal Cable Requirements
• Hines VA Masking and Visitation Policy
• Emergency Contact List

This attachment provides potential bidders with a comprehensive list of standard operating procedures, safety protocols, and administrative forms that are integral to working on Hines VA projects. Contractors should review these documents to understand site-specific requirements, safety regulations, permitting processes, and operational policies that will apply to their work. This includes critical information on safety procedures, environmental compliance, site access, and emergency contacts.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used by the VHA to assess and manage risks associated with construction, renovation, and maintenance activities. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) when applicable.

• Activity Details: Includes location (Buildings 113, 200, and 228) and a brief description of the activity: "Installation of Data Drops and Power Outlets (DDPO) for EHRM."
• Activity Type Classification: Categorizes the activity as "Small Scale" based on defined criteria (e.g., work duration, potential for dust/fumes, system impacts).
• Control Measures: Outlines specific control measures required for "Inspection/Upkeep" and "Small-scale" activities, including immediate replacement of materials, weekly site visits, safety plans, hazard communication, LOTO procedures, and communication plans.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas to prevent disruption, with contact information for Points of Contact (POCs) provided for various building sections.
• Permit Information: Includes fields for project manager, start/completion dates, permit expiration, and signatures from key personnel (Project Manager, Safety Officer, Construction Safety Committee Chair).

This document outlines the safety and risk management protocols that will be in place for the "Installation of Data Drops and Power Outlets (DDPO) for EHRM" project. Bidders should review the defined "Small-scale" activity type and associated control measures to understand the safety requirements and potential coordination efforts needed during project execution. The document also specifies the project start date (6/1/26) and completion date (10/1/26).

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention and control precautions.

• Activity Categorization: Identifies four categories (A, B, C, D) based on the nature and scope of the work.
• Affected Area Assessment: Details specific areas impacted by the activity and lists Points of Contact (POCs) with their contact information.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) associated with patients in the affected areas.
• Level of Infection Prevention and Control Precautions: Determines the required precaution level (I, II, III, or IV) by cross-referencing Activity Category and Patient Risk Category.
• Required Control Measures: Outlines specific measures for each precaution level, including dust control, barrier construction, negative pressurization, and personal protective equipment (PPE).
• Permit Form: Includes a fillable permit form for Level III and IV activities that must be posted at the project site.

This document is crucial for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance work within VHA facilities. Bidders must be aware of these requirements to ensure compliance and factor them into their project planning and execution. The document specifies the level of containment, air quality control, and personal protective measures necessary, which can impact project timelines, costs, and operational procedures.

Form / Attachment / Pricing Sheet

This document outlines the "Interim Life Safety Measures" (ILSM) policy and procedures for the Edward Hines Jr. VA Hospital. It establishes administrative actions required to temporarily compensate for significant hazards posed by Life Safety Code (LSC) deficiencies or construction activities.

• Purpose and Authority: To establish procedures for implementing ILSM.
• Procedures: Details the eleven ILSMs, assessment before construction, application to personnel, and fire watch implementation.
• Assignment of Responsibilities: Outlines the roles of the Safety Section, Chief of Engineering, and other service/section chiefs in developing, implementing, and enforcing ILSM.
• Other Paragraphs: Covers communication of requirements, submission of evaluation worksheets, and inspection protocols.
• Definitions: Provides definitions for key terms.
• References: Cites The Joint Commission (TJC) and NFPA Life Safety Code 101.
• Attachments: Includes various worksheets and reports for ILSM evaluation, occupant impact, high hazard inspection, and a fire watch decision grid.

While this document is a policy and procedure guide rather than a direct solicitation, it is highly relevant for any bidder involved in construction or renovation projects at the Edward Hines Jr. VA Hospital. Understanding these ILSM requirements is crucial for planning and executing work that may impact life safety. Bidders must be aware of the procedures, responsibilities, and evaluation processes related to ILSM to ensure compliance and successful project execution. The document details how construction projects will be assessed for their impact on life safety and what measures will be required to mitigate any identified hazards.

Form / Attachment / Pricing Sheet

This document contains "Location Floor Plans" for the Edward Hines, Jr. VA Hospital, specifically related to the EHRM Installation of DDPO2 project (Hines Project # 578-26-702).

• The document includes general notes for the contractor regarding installation, cabling, conduit, outlets, data ports, and coordination with the COR (Contracting Officer's Representative).
• It specifies requirements for running cable and conduit above ceilings or inside walls, and for restoring interior finishes.
• Specific instructions are provided for coordinating data port and outlet locations with equipment mounting, installing equipment brackets, and fire stopping penetrations.
• It also details mounting height requirements for data drops and power outlets.
• The document includes detailed floor plans for various levels of the hospital (Level 01, Basement, Penthouse, Level 02, Level 11, Level 13, Level 04, Level 06), color-coded by facility department.

These floor plans are crucial for bidders to understand the physical layout of the Edward Hines, Jr. VA Hospital where the EHRM installation will take place. They provide essential information for planning the scope of work, identifying locations for new installations, coordinating with existing infrastructure, and estimating labor and material requirements. The general notes offer specific guidance on installation methods and contractor responsibilities.

Form / Attachment / Pricing Sheet

This document contains "Location Photos" for the EHRM Installation of DDPO2 at the Edward Hines, Jr. VA Hospital in Hines, Illinois. It serves to visually document various locations within the hospital where work related to the EHRM installation will occur.

The document includes photographs of 33 distinct locations, each labeled and often showing existing power and data port configurations. Some images include annotations indicating specific work to be done, such as "Bring data to these 2 ports," "Replace one of these two with a duplex data," or "Convert duplex to a quad emergency power outlet."

This attachment provides crucial visual context for potential bidders regarding the physical environment where the EHRM installation will take place. It highlights existing infrastructure, potential challenges, and specific requirements for power and data connectivity at various points within the hospital. Bidders should review these photos to understand the scope of work, assess site conditions, and accurately estimate the effort required for installation and configuration.

Specifications Book / Attachment

This document is a "Specifications Book" for the "EHRM Installation of DDPO2 - Hines, IL" project, Hines Project # 578-26-702, at the Edward Hines, Jr. VA Hospital. It details the technical specifications and requirements for various aspects of the construction project.

• Division 01 - General Requirements: Covers general project requirements including safety, submittals, logistics, security, operations, alterations, restoration, disposal, and quality control.
• Division 02 - Existing Conditions: Includes demolition requirements.
• Division 07 - Thermal and Moisture Protection: Details firestopping requirements.
• Division 26 - Electrical: Outlines requirements for electrical installations, including conductors, cables, grounding, bonding, raceways, boxes, wiring devices, and related systems.
• Division 27 - Communications: Specifies requirements for communications installations, including structured cabling, raceways, boxes, control, communication, and signal wiring.

This document provides critical technical details and requirements that bidders must understand to accurately estimate costs, develop proposals, and plan for execution. It outlines the standards, materials, and procedures that must be followed for the successful completion of the EHRM installation project. Bidders should pay close attention to the specific requirements within each division, particularly those related to safety, electrical, and communications systems, as these will directly impact project execution and compliance.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023)(DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services: Offerors must certify they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Other direct costs may be excluded under specific conditions.

• General Construction: Offerors must certify they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.

• Special Trade Construction: Offerors must certify they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.

• Certification Acknowledgment: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.

• Compliance Verification: The VA may require documentation to verify compliance during contract performance and upon completion.

• Cooperation: Offerors agree to cooperate fully and provide requested documents for compliance determination.

• Mandatory Submission: This certification must be completed, signed, and returned with the offer. Failure to provide it will render the offer ineligible for award.

• Compliance Obligation: Bidders must understand and be prepared to comply with the specified subcontracting limitations based on the contract type (services, general construction, or special trade construction).

• Risk of Non-Compliance: Non-compliance can lead to penalties, including fines and prosecution.