Eisenhower National Historic Site

Solicitation / RFP / RFQ

This solicitation is for the "EISE Heating and Air Conditioning Equipment Replacement" project (PARK PMIS 191784) at the Eisenhower National Historic Site in Gettysburg, PA. The government is procuring the replacement of one 3-ton conventional gas-fired, forced air handler heating and air conditioning (HVAC) system and two 1.5-ton mini-split units, along with associated components. The project is a competitive total small business set-aside acquisition.

• Replacement of one 3-ton conventional gas-fired HVAC system.

• Replacement of two 1.5-ton mini-split units.

• Installation of all associated components, including duct collar, fasteners, line sets, insulation, brackets, and thermostats.

• Work must be performed in accordance with state and local codes, applicable agency regulations, and prevailing wage requirements.

• Specifications and drawings are incorporated by reference.

• Contract Type: Firm-fixed price.

• Source Selection Process: Best value, lowest price technically acceptable.

• Period of Performance: April 1, 2026, to September 11, 2026.

• Magnitude: Estimated between $25,000 and $100,000.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19M.

• Proposal Submission Deadline: March 19, 2026, by 1700 local time.

• Proposals must be submitted electronically via email.

• Evaluation Factors: Lowest Price Technically Acceptable (LPTA) process. Offers will be evaluated based on technical acceptability and price. Technical capability and project experience are key factors.

• Site Visit: Scheduled for Tuesday, March 3, 2026, at 9:00 AM ET.

• Total small business set-aside acquisition.

• Offerors must acknowledge receipt of amendments.

• Bonds: Performance and payment bonds are required, due within 10 calendar days after award.

• Electronic invoicing via the Internet Payment Platform (IPP) is required.

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding the "140P4226Q0008 EISE HQ HVAC Replacement" opportunity.

• Wiring Type: In response to a question about wiring specifications within conduit, the government clarified that copper AWG 12 wiring is to be used. The SOW has been updated to reflect this.

This Q&A document clarifies a specific requirement related to wiring, with an update noted in the SOW. Bidders should review the updated SOW for this detail.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in Adams County, Pennsylvania. It serves as a reference for prevailing wages that must be paid to various trades on federal or federally funded construction projects in the specified geographic area.

• General Decision Number: PA20260073
• State: Pennsylvania
• County: Adams County
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Classifications: Lists various construction trades (e.g., Asbestos Worker, Boilermaker, Bricklayer, Carpenter, Electrician, Laborer, Operator, Painter, Plumber, Roofer, etc.).
• Rates and Fringes: Provides the prevailing hourly wage rate and fringe benefit rate for each listed classification.
• Publication Dates: Indicates the effective dates for the wage rates.
• Footnotes: Includes important notes regarding paid sick leave (Executive Order 13706) and minimum wage requirements (Executive Order 13658), as well as details on paid holidays and how unlisted classifications may be added.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with these prevailing wage rates can lead to bid rejection or contract non-compliance. It is crucial for bidders to review the specific classifications and rates applicable to their proposed work and ensure their cost proposals reflect these requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for replacing the heating and air conditioning (HVAC) system at the Eisenhower National Historic Site headquarters, located on Farm 2.

• Demolition: Removal and disposal of the existing 3-ton conventional gas-fired HVAC system and two 1.5-ton mini-split units, including all associated interior and exterior equipment, hardware, and materials.

• Installation: Installation of one new high-efficiency, 3-ton natural gas furnace and AC system, and two new high-efficiency mini-split HVAC systems. This includes all necessary duct connections, plumbing, condensate pumps, line sets, electrical connections, and associated hardware.

• Testing: Comprehensive testing of all installed systems to confirm proper operation.

• Training: Operations training for site maintenance personnel.

• Period of Performance: April 1, 2026, to September 11, 2026.

• Location: Eisenhower National Historic Site, Farm 2, Gettysburg, PA.

• All work must comply with manufacturer, industry standards, state and local codes, and applicable agency regulations.

• Prevailing wage rates will apply to all labor.

• Deliverables: System testing documentation and proof of compliance with prevailing wage requirements (including certified payroll records).

• Materials: High-efficiency furnace, 3-ton condensing coil, two mini-split systems, programmable tamper-proof thermostats, and all necessary connection materials.

• Safety: Adherence to OSHA guidelines and mandatory use of Personal Protective Equipment (PPE).

• Permits: Contractor is responsible for obtaining all necessary permits and approvals from local authorities and fire safety inspectors.

• Warranty: A 1-year warranty on all installed systems from the completion date.

• Modifications: Any requests for alterations or modifications must be submitted in writing to the Contracting Officer and COR for approval.

• Contracting Officer Representative (COR): Brendan W. Middaugh, Gettysburg National Military Park, Eisenhower National Historic Site, 405 Taneytown Rd, Gettysburg, PA 17325. Cell: 717-253-2478.

Form / Attachment / Pricing Sheet

This document is a worksheet designed to assist bidders in calculating subcontracting percentages in accordance with FAR Clause 52.219-14. It provides a method for determining the percentage of work that will be subcontracted, which is a key requirement for certain government contracts.

• Calculation Method: Provides step-by-step instructions for calculating subcontracting labor costs and percentages. This involves inputting direct labor, fringe benefits, and General and Administrative (G&A) costs for both prime and subcontractors.
• FAR Clause Reference: Explicitly references FAR Clause 52.219-14, "Limitation of Subcontracting," which mandates that a prime contractor must perform a minimum percentage of the work (excluding materials) with its own resources or those of similarly situated entities.
• Subcontracting Limitations: States that no more than 75 percent of the amount paid by the Government for contract performance (excluding materials) can be paid to subcontractors that are not similarly situated entities. Prime contractors or similarly situated entities must perform at least 25 percent of the work.
• Data Input Fields: Includes placeholders for Prime Contractor and Subcontractor details, including their respective sources and cost breakdowns (Direct Labor, Fringe Benefits, G&A).

Bidders must use this worksheet to demonstrate compliance with the subcontracting limitations outlined in FAR 52.219-14. Accurate completion is crucial for proposal submission and may impact the evaluation of a bidder's ability to meet contract requirements. The worksheet helps bidders quantify their proposed subcontracting plan and ensure it meets the government's minimum performance requirements.