El Paso Medical Gas Systems Maintenance and Repair

Amendment / Modification

This amendment modifies the solicitation to:

• Provide responses to vendor questions.

• Include a "SOW Supplemental - Med Gas Equip and 2026 Report V2" document.

• Include a "Site Visits Sign-In_Scanned_756-25-504 Med Gas MR" document.

• Questions and Answers (provided in the amendment).

• Attachments (new supplemental SOW and site visit sign-in sheet added).

• No changes to proposal deadlines or submission requirements are indicated. All other terms and conditions remain unchanged.

Form / Attachment / Pricing Sheet

This document is a "Medical Gas & Vacuum System Equipment List" dated "As of April 2026," which may be subject to change by the time of contract award. It details the various medical gas and vacuum systems installed, including their manufacturer, model number, serial number, location, and specific details.

• Medical Air: Powerex MPD10084P5, located in 1st Floor Mech. Room C106.
• Medical Vacuum: Dekker VMX0203KA3-40-ES, located in 1st Floor Mech. Room C106.
• Dental Air: Powerex TDR80GVLHPR50, located in 4th Floor Mech. Room A421.
• Dental Vacuum: Tech West Inc. VPD30D5, located in 3rd Floor Mech. Room A327.
• Liquid Oxygen Bulk: AirGas, located in Exterior Oxygen Storage Yard.
• Nitrous Oxide Cylinder Bank: Allied Healthcare Products, Chemetron 4000 Series, located in Mech. Yard Storage Room F103.
• Nitrogen Cylinder Bank: Allied Healthcare Products, Chemetron 4000 Series, located in Mech. Yard Storage Room F102.

This list provides a snapshot of the existing medical gas and vacuum systems. Bidders responding to opportunities involving these systems should use this information to understand the current infrastructure, identify equipment, and potentially inform their approach to maintenance, repair, or replacement services.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to Solicitation 36C25726Q0393 for Medical Gas System Maintenance. It records attendees, their companies, contact information, and roles.

• Names of attendees
• Companies represented
• Email addresses
• Phone numbers
• Roles (e.g., Government COR, Contractor, Sales Contractor, P.M. Contractor, Deputy, VA-GOV)

This document indicates which companies and individuals attended the site visit. This information can be useful for understanding potential competitors or collaborators who have shown interest in the opportunity.

Amendment / Modification

This amendment modifies solicitation 36C25726Q0393, dated 04-03-2026.

• Site Visit Time Revision: The site visit on April 7, 2026, has been adjusted to 9:30 AM Mountain Time (MT) to accurately reflect local time, previously stated as Central Time (CT).

• Additional Site Visit: A new site visit has been added for April 10, 2026, at 9:30 AM Mountain Time (MT).

• Question Submission Deadline Extension: The deadline for submitting questions has been extended from April 8, 2026, to April 13, 2026, at 4:00 PM Mountain Time (MT).

• Item 14: Description of Amendment/Modification

• The deadline for submitting questions has been extended.

• Offerors must acknowledge receipt of this amendment.

• All other terms and conditions remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for Medical Gas Maintenance and Repair Services for the El Paso Veterans Affairs Health Care System (EPVAHCS). The services include preventive maintenance and corrective maintenance for medical gas and vacuum systems.

• Provide all necessary personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision for medical gas and vacuum systems maintenance and repair.

• Perform preventive maintenance (PM) tasks in accordance with original equipment manufacturer (OEM) recommendations, NFPA 99, and industry best practices.

• Perform corrective maintenance, responding to service and troubleshooting requests promptly.

• Develop and maintain an equipment-specific Preventive Maintenance (PM) task sheets/checklists.

• Ensure all personnel are trained, competent, and capable, meeting applicable federal, state, local, and installation certification, licensing, and medical requirements.

• Comply with all applicable federal, state, and local regulations, codes, and standards, including NFPA 99, NFPA 101, NFPA 70, and OSHA standards.

• Maintain a Quality Control Plan (QCP).

• Adhere to security protocols, including obtaining visitor identification badges.

• Contract Type: Base year with four (4) one-year option periods.

• Period of Performance: Base year from 05-05-2026 to 05-04-2027, with options extending through 05-04-2031.

• Estimated Value: Not explicitly stated, but includes "Service Orders - Not to Exceed Threshold for Repairs" with a cumulative budget of $50,000.00 per option year.

• Offer Due Date: April 24, 2026, at 1:00 PM CT.

• Site Visit: April 7, 2026, at 9:30 AM CT at the El Paso VA Medical Center.

• Technical Questions Deadline: April 8, 2026, at 4:00 PM CT, via email to Taminie Woodrow.

• Offer Submittal: Via email to Sherine Brooks.

• Evaluation Criteria: Best value selection using Comparative Analysis. Factors include Technical Capability, Past Performance, and Price.

• This acquisition is set aside for Small Business.

• VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) applies, with a 50% limitation for services for certified SDVOSBs/VOSBs.

• The solicitation incorporates FAR 52.212-1, 52.212-3, and 52.212-4 by reference.

• Invoicing and payment will be through the Tungsten Network.

• The Government reserves the right to consider quotations other than the lowest price that provide additional benefits.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation Notice for "El Paso Medical Gas Systems Maintenance and Repair." The Department of Veterans Affairs is seeking offers for these services.

• Maintenance and repair of medical gas systems.

• Not explicitly stated in this synopsis, but the solicitation number is 36C25726Q0393.

• Response Date/Time/Zone: 04-24-2026 1:00 PM Central Time, Chicago, USA.

• The response period is 60 days after the response date.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Product Service Code: J065

• NAICS Code: 811210

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 17, 1901 Veterans Memorial Drive, Temple TX 76504.

• Point of Contact: Taminie Woodrow, Contract Specialist (taminie.woodrow@va.gov).

• Place of Performance: Department of Veterans Affairs, El Paso VA Health Care System, 5001 N. Piedras Dr., El Paso TX 79930.

• Agency URL: https://www.va.gov/

Other / Unclassified

This document is a U.S. Department of Labor Service Contract Act Wage Determination (No. 2015-5229, Revision No. 28, dated 12/03/2025) for the area of Texas Counties of El Paso, Hudspeth. It lists various occupational classifications and their corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for potential bidders as it establishes the minimum wage and benefit rates that must be paid to service employees working under a contract covered by the Service Contract Act in the specified geographic area. Bidders must use these rates when calculating their labor costs for proposals to ensure compliance with federal regulations. It also outlines specific Executive Orders (EO 13706 regarding Paid Sick Leave and EO 13658 regarding minimum wage) that may apply to contracts awarded under this determination, along with details on vacation and holiday pay. The document also details the process for requesting additional classifications and wage rates if a required occupation is not listed.