Eldorado National Forest- Recreation Site Janitorial

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial janitorial services for the Eldorado National Forest (ENF). The services include janitorial work for recreation site restrooms and trash bins located at campgrounds, picnic areas, and trailheads. The procurement is set aside for Total Small Business, with a NAICS code of 561720 and a size standard of $22 million.

• Janitorial services for recreation site restrooms and trash bins.

• Performance standards are established, but no minimum quantities are specified.

• Services may be reduced or suspended due to temporary or seasonal site closures.

• Use of biobased products is required to the extent reasonably available, meeting agency or industry performance standards and pricing.

• Offerors must submit a list of proposed biobased products with their initial proposal, including manufacturer, cost, and intended use.

• Anticipated contract type: Firm-Fixed-Price Requirements Contract.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods, for a total duration not to exceed five (5) years.

• Base Period: 05/11/2026 to 05/10/2027.

• Option Periods extend through 05/10/2031.

• Estimated Quantities are based on historic use and do not guarantee a minimum quantity. Payment will be based on actual services ordered and accepted.

• Questions due by email: May 4th, 2026, 1400 Pacific time.

• Quotes due: May 7th, 2026, 1400 Pacific time.

• Submission requires a technical proposal, a price proposal, and contractor representations and certifications.

• Technical proposal includes Capability Questionnaire, Quality Control Plan, and List of proposed supplies (including biobased information).

• Evaluation will be based on Technical factors, Relevant Past Performance, and Price.

• The Government may use confidence ratings or comparative evaluation to select the best value offer.

• This procurement is set aside for Total Small Business.

• Offerors must have an active entity registration in the System for Award Management (SAM).

• Contractors are encouraged to inspect site access routes prior to submitting a quote.

• Attachment 1: Schedule of Items (Excel document).

• Attachment 2: Statement of Work.

• Attachment 3: Maps.

• Attachment 4: Wage Determinations.

• Attachment 5: Capability Questionnaire.

Form / Attachment / Pricing Sheet

This document is a "Contractor Responsibility Certification" form required for the "Eldorado National Forest Recreation Site Janitorial" solicitation (Solicitation No. 127EAS26Q0014). It requires contractors to represent and certify their qualifications and capabilities related to performing the contract.

• Financial Resources: Contractor's ability to meet financial requirements and provide financial statements if requested.
• Performance Schedule: Contractor's ability to meet the required performance schedule.
• Performance Record: Contractor's past performance record.
• Integrity and Business Ethics: Contractor's record of integrity and business ethics.
• Organization, Experience, Controls & Technical Capability: Contractor's organizational and technical capacity.
• Equipment and Facilities: Contractor's possession of necessary equipment and facilities.
• Eligibility: Contractor's qualification and eligibility under applicable laws and regulations.
• Excluded Parties / SAM.gov Status: Contractor's status on the SAM.gov Exclusions List.
• Optional Explanation Section: Space for contractors to provide clarifications if they select "does not," "cannot," "is not otherwise qualified," or "is listed on the Exclusions List."

Bidders must complete and submit this form as part of their offer. It requires self-certification on critical aspects of responsibility. Failure to meet these criteria or provide accurate information could impact the ability to be considered for award. Contractors are advised that a "does not" or "cannot" response does not automatically render them non-responsible, but the Contracting Officer may request additional information.

Form / Attachment / Pricing Sheet

This document is a map of the Eldorado National Forest, specifically detailing the Amador Ranger District. It serves as a visual reference for geographical features, roads, trails, and points of interest within the forest.

• Districts: The map outlines the Georgetown, Pacific, and Amador Ranger Districts.
• Roads and Trails: It differentiates between various types of roads and trails, including those open to highway-legal vehicles, all vehicles, wheeled vehicles 50" or less in width, and motorcycles only. Seasonal designations are also indicated.
• Points of Interest: Key locations such as campgrounds, picnic areas, ranger stations, trailheads, and wilderness areas are marked.
• Legend: A comprehensive legend explains the symbols used on the map for roads, trails, facilities, and boundaries.
• Short Route Table: A table lists specific roads and trails less than 0.25 miles in length, providing their route number, length, and designation.

This map is crucial for understanding the geographical context and accessibility of areas within the Eldorado National Forest, particularly the Amador Ranger District. Bidders involved in opportunities requiring access to, or operations within, this forest area will find this map essential for planning logistics, identifying access points, and understanding the terrain and available routes.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (Wage Determination No.: 2015-5631, Revision No.: 26) for the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific geographic areas.

• Geographic Area: California Counties of El Dorado, Placer, Sacramento, Yolo.
• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Electrician, Computer Operator, Firefighter, etc.) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare ($5.55 per hour or $222.00 per week) and Paid Sick Leave (EO 13706: $5.09 per hour or $203.60 per week).
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate adjustments).
• Vacation and Holidays: Outlines provisions for paid vacation (based on years of service) and paid holidays (11 per year).
• Hazardous Pay Differential: Details applicable differentials for work involving ordnance, explosives, and incendiary materials (8% or 4% differential).
• Uniform Allowance: Specifies requirements for providing and maintaining uniforms.
• Conformance Process: Outlines the process for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is critical for any bidder on a federal contract in the specified California counties that falls under the Service Contract Act. Bidders must use these wage rates and fringe benefits to accurately calculate labor costs for their proposals. Failure to comply with these requirements can lead to contract non-compliance and penalties. It ensures that employees performing contract work receive at least the minimum wages and benefits established by the government.

Form / Attachment / Pricing Sheet

This document is a Capability Questionnaire designed to gather information from potential bidders regarding their experience, understanding of the work, personnel, equipment, and financial capacity for a specific project. The information provided will be used for the technical evaluation of quotes.

• Contractor Information: Name, Point of Contact, Phone, Email.
• Experience of the Company: Requires details on similar past contracts, including project name, scope, dates, and reference contact information (limit 3).
• Understanding of the Work: Questions about site visits, identified project difficulties, proposed solutions, assigned personnel (including subcontractors), absence management, planned equipment, work schedule, and safety plans.
• Contractor Responsibility Certification: Certifications regarding adequate financial resources, ability to meet performance schedules, satisfactory past performance record, and satisfactory record of integrity and business ethics. Bidders must also confirm if they have past performance for this type of work or if verifiable experience can be provided.

Bidders must complete this questionnaire thoroughly to demonstrate their qualifications and capacity to perform the work. It directly impacts the technical evaluation of their quotes. Specific attention should be paid to detailing relevant past contracts, outlining a clear understanding of the project's challenges and proposed solutions, and providing evidence of financial stability and operational capability.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for all Eldorado National Forest (ENF)-managed toilet facilities located within the Crystal Basin, Highway 50, and Highway 88 recreation areas.

• Cleaning of interior and exterior of toilet buildings, including a 10-foot radius surrounding each facility.

• Stocking restrooms with toilet paper.

• Picking up and disposing of litter and refuse surrounding facilities.

• Emptying refuse containers at designated sites.

• Services will be performed one or more times per week, depending on site needs.

• The contract period includes a Base Period (May 11, 2026 - May 10, 2027) and four Option Years.

• The operating season is from May 1 to October 31 annually.

• All cleaning tasks must adhere to the Statement of Work, established schedules, and industry standards.

• Maintain a clean, safe, and sanitary environment.

• Use cleaning chemicals and equipment safely and correctly.

• Comply with OSHA and local safety requirements, including PPE.

• Report any unsafe conditions, damages, or maintenance needs promptly.

• Respond to Government requests for corrective action.

• Specific cleaning duties include sweeping/mopping floors, cleaning surfaces, removing cobwebs, cleaning toilet components, stocking toilet paper, insect control, and debris removal.

• Refuse collection includes emptying refuse cans and transporting waste to designated disposal sites at contractor expense. Dumpsters at sites will be emptied at Forest Service expense.

• Operating Period: May 1 - October 31 annually.

• Base Period: May 11, 2026 - May 10, 2027.

• Option Years: Through May 10, 2031.

• Locations: Numerous recreation sites across Crystal Basin, Highway 50, and Highway 88 areas, within the Pacific, Placerville, and Amador Ranger Districts. Specific site details and maps are provided.

• Contractor must provide all equipment, supplies, transportation, labor, and supervision.

• Contractor personnel must be able to read, write, and speak English sufficiently for task performance and communication.

• Vehicles used for service must be identified with the company name and be of professional quality.

• Contractor must comply with Bio Based Requirements.

• Government will provide keys for facility gate access.

• Work hours are between 7:00 am and 6:00 pm.

• Operations may stop due to adverse weather or potential road damage.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items (Pricing Sheet) for the Eldorado National Forest Recreation Site Janitorial services. It details the estimated quantities of cleaning visits required for various pumping locations across different Ranger Districts for the Base Year and four Option Years.

• Project: Eldorado National Forest Recreation Site Janitorial
• Solicitation #: 127EAS26Q0014
• Performance Periods: Base Year (May 11, 2026 - May 10, 2027) and four Option Years (May 11, 2027 - May 10, 2031).
• CLINs (Contract Line Item Numbers): Organized by Ranger District (Pacific, Georgetown, Placerville, Amador).
• Locations: Specific campgrounds, boat ramps, trailheads, and rest areas within each district.
• Estimated # Cleaning Visits: Quantities provided for each location per performance period.
• Frequency: Specifies the expected cleaning frequency for each location (e.g., twice per week, once per week).
• Unit Price per Cleaning & Total: Fields are present but show $0.0, indicating pricing is to be determined by the bidder.

1. Estimated quantities are based on historic use; actual use may vary. The contract will be a firm, fixed unit price (per cleaning).
2. Bidders are responsible for estimating cost changes over future Option Years.
3. Performance periods are full-year, but the expected season of service is May-October at most sites.
4. Award may be made by line item, and line items may be awarded to separate contractors. Bidders can indicate if they wish to quote on an "all or none" basis or limit a potential award.

This document is crucial for bidders to understand the scope and volume of janitorial services required across numerous recreation sites. Bidders must use this information to calculate their unit prices per cleaning for each location and CLIN, considering the estimated visit frequencies and the potential for varying actual usage. The notes provide important guidance on contract type, pricing strategy for option years, and potential award structures.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically janitorial services for recreation site restrooms and trash bins throughout the Eldorado National Forest. The government intends to award a single, firm-fixed-price contract.

• Janitorial services for recreation site restrooms and trash bins.

• Services are required at campgrounds, picnic areas, and trailheads within the Eldorado National Forest.

• The contract will have a maximum period of performance of 5 years (base year plus four option years).

• This solicitation is issued as a Request for Quotation (RFQ).

• Offers must be submitted electronically.

• Closing Response Date: May 7, 2026, no later than 1400 PT.

• Cutoff for Questions: May 4, 2026, no later than 1200 PT. Questions must be submitted via email to jose.rivera3@usda.gov.

• All correspondence and offers must include the solicitation number (127EAS24Q0014) and the contractor's name.

• The anticipated award date is May 11, 2026.

• This acquisition is set-aside for small business concerns.

• Contractors must have an active registration in SAM.gov with a current UEI number at the time of offer/quote submittal.

• The solicitation requires completion of the SF 1449 for responsive determination.

• Approximately 20 line items are anticipated; refer to the schedule of items in attachments.

• A site visit will not be offered.

• The Contracting Officer is Jose Rivera (Jose.rivera3@usda.gov).

• The Contracting Office Address is 333 Broadway Blvd. SE, Albuquerque, NM 87102.

• Bidders are advised to carefully read the solicitation and ensure all documents specified in Attachment 1 are included in their proposal.