Electric Motor Rebuild

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure the one-time repair of Allied Signal Model No 8230001 0503 OC01, specifically Electric Motor Reconditioning and Electric Motor Rewind. The acquisition is being conducted in accordance with FAR Part 12.202.

• Repair of Allied Signal Model No 8230001 0503 OC01.

• Services include Electric Motor Reconditioning and Electric Motor Rewind.

• Work must be performed in accordance with the Performance Work Statement (PWS).

• Contract Type: Firm-fixed-price.

• Period of Performance: 90 days ARO (After Receipt of Order).

• Estimated Value: Not explicitly stated, but the "SIZE STD" is $12.5 Mil.

• Quotations are due by 1 Jun 2026, 2:00 PM, Tinker AFB OK Central Standard Time (CST).

• Vendors must "wet" sign/date and fill in vendor information, delivery, and pricing on pages 2 and 3.

• A company quotation sheet with adequate documentation showing compliance with PWS specifications is required.

• Award will be made to the technically acceptable vendor with the lowest evaluated price.

• Evaluation will be conducted under FAR Part 12.201-1.

• Price is the only evaluated factor; technical tradeoffs will not be made.

• Full and Open Competition.

• Vendors must be registered in the System for Award Management (SAM) database.

• Vendors must be authorized to perform repairs on the proprietary equipment.

• This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

• The Government reserves the right to cancel this solicitation at any time.

• Emailed quotations are preferred.

• Contact information for the Contract Specialist and Contracting Officer is provided.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a one-time, off-base contract service to rebuild an electric motor for the Allied Signal Model No. 8230001-0503-OC01 Fuel Test Station, which is essential for mission-critical operations.

• The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, and inspection manuals necessary for the repair.

• Services include Electric Motor Reconditioning and Electric Motor Rewind Services.

• Reconditioning involves full inspection, cleaning, testing, minor repair (e.g., bearing/seal replacement, lubrication), reassembly, and final testing to restore original operating specifications without full winding replacement.

• Rewind services involve complete replacement of stator windings and associated insulation, along with comprehensive reconditioning steps.

• The contractor must be within a 120-mile radius of the facility.

• The motor shop must prove they can legally rebuild hazardous designed motors.

• The contractor shall provide a written Estimate Repair Report within one (1) business day after inspection.

• A draft Service Report is due immediately upon completion of maintenance, with a final report due to the GPOC within five (5) business days.

• The repaired equipment must be restored to operational condition and pass a performance check.

• The service is a one-time, off-base repair.

• The contractor must be within a 120-mile radius.

• Delivery of repaired equipment is required within five (5) business days after the repair completion date.

• Contractor must be an EASA AR 100 Accredited Service Center.

• Compliance with all applicable federal, state, and local laws, regulations, and requirements regarding environmental protection and occupational safety and health.

• Hazardous Material (HAZMAT) and Hazardous Waste (HAZWASTE) procedures must be followed if applicable.

• Safety Data Sheets (SDS) and labeling requirements must be met.

• Environmental Certification is required for both the government-provided equipment and the contractor's returned equipment.

• Contractor personnel require specific environmental training (RCRA).

• Obtain and comply with relevant Technical Orders (T.O.), AFI, AFMCI, and publications.

• OC-ALC Security and OPSEC briefings are mandatory for personnel working on base.

• Mishap notifications must be provided within specified timeframes.

• Combating Trafficking in Persons requirements must be followed.

Form / Attachment / Pricing Sheet

This document outlines specific provisions and clauses relevant to potential bidders responding to an opportunity. It details requirements related to potential organizational conflicts of interest, the role of an ombudsman, restrictions on ozone-depleting substances, health and safety on government installations, and contractor access to Department of the Air Force installations.

• Potential Organizational Conflict of Interest (OCI): Defines OCI and requires offerors to provide information on previous or ongoing work related to the acquisition. It notes that OCI limitations may be included in the resulting contract.
• Ombudsman: Appoints an ombudsman to resolve concerns from offerors, emphasizing confidentiality. It clarifies that the ombudsman does not affect the authority of the contracting officer or program manager and that concerns should first be addressed to the contracting officer.
• Elimination of Class I Ozone Depleting Substances (ODS): Prohibits the use of Class I ODS in services or products and lists specific ODS (Halons and Chlorofluorocarbons) that are prohibited.
• Health and Safety on Government Installations: Requires contractors to take steps to prevent accidents and preserve the health and safety of personnel. It notes that the contracting officer may direct specific Air Force Occupational Safety and Health standards.
• Contractor Access to Installations: Outlines procedures for obtaining base identification and vehicle passes, including required documentation and submission processes. It also details requirements for unescorted entry to controlled areas and emergency notification systems.

This document is critical for bidders to understand compliance requirements beyond the core technical scope. It highlights potential conflicts of interest that could affect eligibility, provides a channel for resolving concerns (ombudsman), mandates specific environmental and safety protocols, and details the process for gaining access to government facilities, which is essential for performing the work. Failure to comply with these provisions can have significant consequences, including contract termination or withholding of payment.

Form / Attachment / Pricing Sheet

This document is an equipment list, likely an appendix to a larger document such as a Statement of Work or Performance Work Statement. It details specific equipment relevant to the opportunity.

• OC No or Equipment ID No: Unique identifier for the equipment.
• Description: Name of the equipment (e.g., "Fuel Test Station").
• Manufacturer: The maker of the equipment.
• Model No.: The specific model number.
• Serial No.: The unique serial number of the equipment.
• Part No/NSN: Part number or National Stock Number.
• Location: Where the equipment is situated.
• POC: Name Phone: Point of Contact information.
• Price: The cost associated with the equipment.

This list provides specific details about existing equipment that may be relevant to the scope of work, maintenance, or asset transfer for this opportunity. Bidders should review this list to understand the assets involved. A note indicates that if equipment has batteries, filters, or is considered Hazardous Material & Waste, further details are required in a separate tab (not provided here).

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in the specified geographic area.

• Geographic Area: Oklahoma Counties of Canadian, Cleveland, Grady, Lincoln, Logan, McClain, Oklahoma.
• Revision Date: Revision No. 28, dated 12/03/2025.
• Occupational Listings: Contains a comprehensive list of job titles, corresponding wage determination numbers, and minimum hourly rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare are detailed at the end.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors) with specific rates and conditions.
• Conformance Process: Outlines the procedure for requesting additional classifications and wage rates if an occupation is not listed.

This document is crucial for potential bidders as it establishes the minimum labor costs that must be factored into their proposals for any contract work performed in the specified area. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.