Electric Motor Rebuild

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure the repair of electric motors. The Air Force Sustainment Center (AFSC/PZIMB) at Tinker Air Force Base, Oklahoma, intends to award a firm-fixed-price contract for this requirement. This announcement serves as the sole solicitation, and a written solicitation will not be issued.

• Repair of electric motors in accordance with the Performance Work Statement (PWS).

• Four CLINs (0001-0004) are listed, each for one electric motor repair.

• The PWS and related appendices (Appendix A Additional Requirements, Appendix B) are referenced as attachments.

• Contract Type: Firm-fixed-price.

• Period of Performance: 90 days After Receipt of Order (ARO) for each CLIN.

• Estimated Value: The acquisition size standard is $12.5 Million.

• Quotations are due by June 26, 2026, at 2:00 PM, Tinker AFB, OK Central Standard Time (CST).

• Award will be made to the technically acceptable vendor with the lowest evaluated price.

• Price is the sole evaluated factor; technical tradeoffs will not be made.

• Vendors must be registered in the System for Award Management (SAM) database.

• Vendors must be authorized to perform repairs on the proprietary equipment to be considered.

• Evaluation will be conducted under FAR Part 12.

• This acquisition is for Full and Open Competition.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Other Transportation Equipment) Repair and Maintenance).

• Vendors must "wet" sign/date and fill in vendor information, delivery, and pricing on the provided pages.

• A company quotation sheet must be provided with adequate documentation showing the item meets PWS specifications.

• Emailed quotations are preferred.

• Contact information for the Contract Specialist (Alaina J. Hill) and Contracting Officer (Kyle F. Newcomb) is provided.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the Electric Motor Rebuild (SERV M26-130) for the 76th Maintenance Support Group (76 MXSG) at the Oklahoma City–Air Logistics Complex (OC-ALC).

• The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, and inspection manuals necessary to perform repairs on electric motors.
• This contract is for a one-time service to rebuild four (4) specific electric motors (Allied Signal Model No. 8230001-0503-OC01 Fuel Test Station).
• All services are to be executed off-site at the contractor's facility.

A. Electric Motor Reconditioning Services:

• Full inspection, cleaning, testing, minor repair (e.g., bearing/seal replacement, lubrication), reassembly, and final testing to restore motors to original operating specifications.

• Tasks include disassembly, cleaning, stator winding inspection, bearing inspection/replacement (quoted separately), seal/gasket replacement, critical dimension measurement, dynamic balancing, repainting, and sandblasting. B. Electric Motor Rewind Services:

• Complete replacement of stator windings and associated insulation, in addition to reconditioning steps.

• Tasks include removal of existing windings, core loss testing, manufacturing/installation of new windings (NEMA compliant), VPI or dip and bake encapsulation, and photographs of teardown.

• Services are to be performed off-site at the Contractor's facility.

• Delivery of repaired equipment is required within five (5) business days after repair completion.

• Contractor must use new parts and materials unless otherwise authorized.

• A draft Service Report is due to the SME immediately upon completion of maintenance, with a final service report due to the GPOC within 5 business days.

• The Service Report must include company name, service date, contract #, equipment ID, description of services, photographs, recommended additional services, technician signature, SME/GPOC signature, start/completion dates, labor cost breakdown, and materials used.

• Parts and Materials: Only new parts and materials are to be used. Long lead items (>5 business days) require documentation.

• Off-Site Repair: Requires written government consent for removal of equipment. Contractor arranges shipping and repair.

• Quality Assurance: Government will evaluate contractor performance.

• Corrective Action: Written response to CAR/Complaint within 2 business days.

• Special Qualifications: Contractor must be an EASA AR100 Service Center, provide EASA accreditation, be located within a 120-mile radius, and have certification for hazardous location motors.

• Contractor Personnel: Must designate a Contract Manager (CM) with full authority, fluent in English.

• Environmental Protection & Safety: Compliance with all federal, state, and local laws, TAFB, and OC-ALC regulations is required. Specific procedures for HAZMAT, SDS, and Hazardous Waste disposal must be followed.

• Security & OPSEC: Contractor personnel working on base require briefings and must comply with security protocols.

• Government Furnished Property (GFP): Off-base repair/maintenance of GFP is covered, with specific logging requirements for shipment and return.

Form / Attachment / Pricing Sheet

This document is an "Equipment List" that details specific electric motors associated with the opportunity. It serves as an attachment to provide a comprehensive inventory of equipment relevant to the contract.

• OC No or Equipment ID No: Unique identifiers for each piece of equipment.
• Description: Specifies "Electric Motor (Hazardous)" for all listed items.
• Manufacturer: "Reliance motors" is listed for all items.
• Model No.: Includes "324TC" and "365TSC".
• Serial No.: Provides specific serial numbers for each motor.
• Part No/NSN: Lists part numbers or National Stock Numbers.
• Location: Indicates "B3902" for all items.
• POC: Name Phone: Fields are present but redacted.
• Price: Fields are present but redacted.

This list provides critical details about the specific electric motors that may be part of the service or maintenance requirements. Bidders should review this list to understand the exact equipment they may be responsible for, including model numbers, serial numbers, and potentially part numbers, which will be essential for accurate proposal preparation and execution planning.

Form / Attachment / Pricing Sheet

This document outlines specific provisions and clauses relevant to potential bidders responding to a solicitation. It details requirements related to organizational conflicts of interest, the role of an ombudsman, the elimination of Class I Ozone Depleting Substances (ODS), health and safety on government installations, and contractor access to Department of the Air Force installations.

• Potential Organizational Conflict of Interest: Requires offerors to disclose information about previous or ongoing work that may be associated with the acquisition. The resulting contract may include limitations to avoid conflicts.
• Ombudsman: An ombudsman is available to hear concerns from offerors. However, initial concerns must be addressed to the contracting officer. The ombudsman cannot render binding decisions or be contacted for solicitation copies, due dates, or technical clarifications.
• Elimination of Class I Ozone Depleting Substances (ODS): Prohibits the use of Class I ODS in any service or product specifications, standards, or drawings. Lists specific Halons and Chlorofluorocarbons (CFCs) that are considered Class I ODS.
• Health and Safety on Government Installations: Contractors must take steps to prevent accidents and preserve the health and safety of personnel. Compliance with Air Force Occupational Safety and Health (AFOSH) Standards is required. Violations can lead to contract termination.
• Contractor Access to Department of the Air Force Installations: Outlines requirements for obtaining base identification and vehicle passes, including submission of written requests, providing necessary documentation, and returning credentials upon contract completion. Failure to comply may result in withholding of final payment.

This document is critical for bidders to understand compliance obligations beyond the core technical requirements. It highlights potential conflicts of interest that must be addressed, procedural steps for raising concerns, environmental restrictions, safety protocols, and stringent access requirements for personnel working on government installations. Bidders must incorporate these provisions into their planning and proposal preparation to ensure compliance and successful contract performance.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (Revision No. 29, dated 5/13/2026) issued under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific geographic areas. This document is crucial for bidders to understand the labor costs associated with the opportunity.

• Geographic Area: Oklahoma Counties of Canadian, Cleveland, Grady, Lincoln, Logan, McClain, and Oklahoma.
• Occupational Listings: Provides a comprehensive list of job classifications (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology) with corresponding minimum hourly wage rates.
• Fringe Benefits: States that fringe benefits required follow the occupational listing. Specific health and welfare benefits are detailed at the end of the document.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) with specific rates and conditions.
• Conformance Process: Outlines the procedure for requesting authorization for additional classifications and wage rates not listed in the determination.

Bidders must review this wage determination to accurately estimate labor costs for their proposals. Failure to comply with the specified minimum wages and benefits can lead to contract non-compliance. The listed rates and benefits are the minimums required for covered employees working on this contract.