Electrical Power Supply for the NEC at Post Guatemala

Solicitation / RFP / RFQ

This solicitation is a Request for Proposals (RFP) for electrical power supply services for the U.S. Embassy in Guatemala City. The government intends to award an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to the responsible company offering the lowest price for an acceptable offer. The Embassy encourages offerors to propose off-the-shelf solutions that meet minimum benefit levels.

• Supply of electricity and equipment for the new Embassy compound.

• Maximum demand requirement of 750 kW.

• Includes a Base Year and four (4) one-year option periods.

• Contractor is responsible for energy supply, equipment, labor, materials, removal, installation, and maintenance.

• Offerors must propose their own competitive and innovative pricing methodologies (e.g., time-of-use, demand-based, tiered, indexed, algorithmic).

• Pricing must include assumptions, formulas, variables, and escalation factors.

• Deliverables include energy and power supply, and new, fully functional measurement equipment.

• Contractor must comply with local labor laws, safety procedures, and U.S. industry standards (e.g., NFPA 70 & 70E).

• Contractor must provide Personal Protective Equipment (PPE).

• All equipment, circuits, cables, and wires must be UL listed.

• Contractor is responsible for trash and disposal, and returning the old transformer.

• A test plan must be provided prior to installation.

• Quality work must be performed in accordance with accepted U.S. industry standards.

• A warranty of at least one year for finished work malfunctions is required.

• Work schedule includes specific hours for removal, installation, and maintenance.

• Contract Type: Firm Fixed Price IDIQ.

• Period of Performance: One-year base period plus four one-year options, and a potential 6-month option to extend services.

• Estimated Value: Not explicitly stated, but proposals will be evaluated on lowest price.

• Pre-proposal conference: March 10, 2026, at 9:00 AM local Guatemala time (via Teams). Contact Lorena Galdamez at GaldamezAL@state.gov by March 6, 2026, to receive an invitation.

• Proposal Submission Deadline: March 24, 2026, by 17:00 hours.

• Proposals must be in English and incomplete proposals will not be accepted.

• Submission Method: Electronically to GTMProcurement@state.gov.

• File Format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF).

• File Size Limit: Maximum 30MB per file; larger submissions must be split into multiple emails.

• Required Submission Documents: SF-1449, Section 1 (Pricing Schedule), Section 5 (Representations and Certifications), additional information as required in Section 3, completed IRS Form W-14, and proof of SAM Registration.

• Evaluation Criteria: Lowest priced, acceptable, responsible offeror. Evaluation will consider overall cost-effectiveness, transparency, risk management, and realistic applicability of the proposed model.

• This acquisition is UNRESTRICTED.

• Offerors must be registered in the SAM (System for Award Management) database prior to proposal submission.

• Offerors must include Defense Base Act (DBA) insurance premium costs.

• Offerors must demonstrate prior experience with relevant past performance information and references.

• Offerors must provide evidence of an established business and obtain necessary licenses and permits.

• Offerors must provide proof of SAM registration.

• Offerors must be authorized and registered energy brokers in Guatemala.

• Value Added Tax (VAT) is not included in CLIN rates but shall be included on invoices. A VAT exemption form will be provided for the 12% tax.

• Invoices must be submitted through a specific payment portal.

• Numerous FAR and DOSAR clauses are incorporated by reference and in full text, covering various aspects of contract terms, conditions, labor standards, safety, and representations.

• Annex I provides historical graphics and data for power and energy consumption.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for the acquisition of electric supply services for the U.S. Embassy's Non-Official Equipment (NEC) located in Guatemala. The full solicitation is not yet issued but will be posted on www.SAM.gov.

• Acquisition of electric supply services.

• Anticipated performance period: Base year with four one-year option periods.

• Contract type: Firm fixed price indefinite-quantity indefinite-delivery type contract.

• The solicitation will detail submission instructions and evaluation criteria.

• A pre-proposal conference will be planned, with the date to be announced in the solicitation.

• Electronic responses are permitted. Emails containing offers must not exceed 10MB; multiple emails may be necessary.

• Response Date: February 26, 2026.

• All responsible sources may submit a proposal.

• Set Aside: N/A

• Contractors must be registered in the System for Award Management (SAM) Database.

• This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021).

• Place of Contract Performance: U.S. Embassy Guatemala, Boulevard Austriaco 11-51, Zona 16, Guatemala.

• The Government may award the contract based on the initial offer without discussion.