Electrical system repair, Switchgear replacement. Supervisor's Office.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove and replace the existing damaged 5 kV, 2000-amp main distribution switchgear due to a catastrophic arc-flash event caused by rodent intrusion. The goal is to install a new, modern, arc-resistant switchgear assembly with advanced smart sensors and remote monitoring capabilities to enhance safety, reliability, and efficiency.

• Remove the existing damaged switchgear and associated components.

• Install a new, modern, arc-resistant switchgear assembly.

• Incorporate digital thermal sensors, optical detection systems, and predictive analytics-based condition monitoring.

• Provide comprehensive power-system engineering studies, including Short-Circuit Analysis, Protective Device Coordination Study, and Arc Flash Hazard Analysis.

• Perform load-flow analysis, ground-grid design verification, and physical space assessments.

• Safely disconnect and reconnect emergency generators, step-down transformer, and associated transfer switch and feeders.

• Prepare the site, including excavation, concrete-pad repair, and trenching as needed.

• Update electrical schematics and labeling, and provide Operation and Maintenance manuals.

• New installation must meet current safety and capacity requirements.

• Compliance with local codes and safety standards (NFPA 70E).

• Engineering work to be performed, signed, and sealed by a Professional Electrical Engineer (Power) licensed in California.

• Rigorous testing and commissioning adhering to regulatory, safety, and compliance standards.

• Work to be performed by qualified personnel, including certified High-voltage electricians and NETA-certified technicians.

• Compliance with NFPA 70 (NEC), OSHA standards, IEEE, and NEMA standards.

• Period of Performance: 180 calendar days from the date of issuance of the Notice to Proceed (NTP).

• Estimated Start Date: 1 June 2026.

• Location: San Bernardino National Forest Supervisor's Office, San Bernardino, California.

• Contractor responsible for all labor, materials, tools, permits, drawings, and equipment.

• Protection of existing facilities and equipment during construction.

• Hazardous material abatement may be required.

• Coordination with local forest unit, prime generator contractor, and Southern California Edison (SCE) is mandatory.

• No government reimbursement for travel-related costs.

• Comprehensive warranty covering labor, installation, workmanship, and materials for a minimum of one year.

• Submittals must be approved by SCE and U.S. Forest Service before procurement or fabrication.

• Contractor responsible for acquiring necessary local building and utility permits and inspections.

Form / Attachment / Pricing Sheet

This document contains photographic evidence of electrical switchgear and power infrastructure, specifically related to a Southern California Edison Substation and its tie-in with the San Bernardino National Forest (SBNF) Supervisors' Office. It appears to document the condition of this equipment, potentially related to a past incident or for assessment purposes.

• Images of electrical substations, switchgear compartments, transformers, and busbars.
• Captions indicating specific components and locations, such as "Southern California Edison Substation," "Tie in between SCE Transformer Secondary and Forest Service Switchgear where damage occurred," "Internal view of busbars. Insulation melted and peeling off," "Southern California Edison Secondary Feeder cables tie in to Forest Service Main Entrance Busbars," "Switchgear Compartment," "Possible Asbestos Insulation," "Secondary Distribution Transformer and Generator Tie-in," and "SBNF Site Standby Generator."
• Visual evidence of potential damage, wear, or specific configurations of electrical equipment.

This document serves as a visual reference for the existing electrical infrastructure. Bidders involved in opportunities related to the maintenance, repair, replacement, or upgrade of electrical systems at or near the San Bernardino National Forest Supervisors' Office or the associated Southern California Edison Substation should review these images to understand the current state and context of the equipment. It may inform site assessments, scope development, and proposal preparation by providing a visual understanding of the physical environment and components involved.

Form / Attachment / Pricing Sheet

This document, titled "Contract Administration Data," outlines critical administrative requirements and procedures for contractors performing work under a contract. It details how invoices are to be submitted, contract award and modification processes, and specific requirements for personnel, site management, and insurance.

• Invoices & Payments: All invoices must be submitted electronically via the Invoice Processing Platform (IPP). Offerors must register and have an account prior to work commencement. Itemized invoices require specific details including contractor name, contract number, invoice number, description of services, and date of completion.
• Contract Administration: Covers contract award, notice to proceed, changes (only authorized by the Contracting Officer), unauthorized instructions, and designation of a Contracting Officer's Representative (COR).
• Special Requirements: Includes a mandatory post-award conference (virtual), fire plan adherence, and designation of key personnel (Project Manager, Superintendent, Quality Control Manager, Safety Manager, etc.).
• Site Management: Details contractor responsibilities for utility services, superintendence, loss/damage/destruction, site security, storage, prohibition of lead-based paint, and submission of samples/certificates.
• Insurance Coverage: Specifies minimum insurance requirements, including Workers Compensation, General Liability, Automobile Liability, and Aircraft Public and Passenger Liability.
• Differing Site Conditions: Outlines the procedure for notifying the contracting officer of unexpected site conditions.
• Material and Workmanship: Emphasizes the use of new materials, skillful workmanship, and the contractor's responsibility for damage caused by defective work.
• Other Contracts: Requires cooperation with other contractors and government employees.
• Protection of Existing Assets: Mandates the preservation of existing vegetation, structures, equipment, and utilities.
• Emergency Response: Assigns responsibility for fires started by operations and potential liability for damages.
• Subcontracting Limitations: Imposes restrictions on subcontracting, requiring substantial prime contractor involvement and limiting the amount of subcontracted work without prior approval.

This document is crucial for bidders as it defines the administrative framework and operational expectations for any awarded contract. Understanding these requirements is essential for accurate proposal development, cost estimation, and successful contract execution. Key areas for bidders to note include invoicing procedures, required personnel, insurance obligations, site management responsibilities, and subcontracting limitations, all of which can impact project planning and overall cost.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items (RFQ) for the "Electrical system repair, Switchgear replacement" project at the San Bernardino National Forest, California. The project involves replacing the existing outdoor 5 kV, 2000-amp main switchgear with a new, modern arc-resistant system to enhance reliability, safety, and visibility. The estimated magnitude of the construction project is between $500,000 and $1,000,000.

• Replacement of existing outdoor main switchgear with a new, modern arc-resistant system.

• Enhancement of electrical system reliability, personnel safety, and operational visibility.

• Contractor is responsible for all labor, materials, equipment, and resources.

• Specific requirements detailed in Attachment 2 (Statement of Work).

• Award Type: Anticipated Firm Fixed Price.

• Contract Type: Not explicitly stated, but implied to be Firm Fixed Price.

• Period of Performance: Commence work within 10 calendar days after Notice to Proceed (NTP) and complete within 180 calendar days after NTP.

• Submission Deadline: Quotes are due no later than May 21, 2026, at 11:00 AM Pacific Time, via email to Tanya.Torres@usda.gov.

• Requests for Information (RFIs) Deadline: May 12, 2026, at 11:00 AM Pacific Time.

• Site Visit: Scheduled for May 8, 2026, at 10:00 AM Pacific Time.

• Evaluation Criteria: Award will be made to the offeror representing the best value, based on Technical Approach, Past Performance, and Price. Tradeoffs will not be conducted.

• Quote Submission Requirements: Include completed SF1442, Attachment 3 (Schedule of Items), Technical Approach/Past Performance documentation, and Bid Guarantee (if required).

• Set-Aside: Total Small Business Set-Aside.

• NAICS Code: 238210 - Electrical Contractors and Other Wiring Installation Contractors.

• Small Business Size Standard: $19M.

• Offerors must have an active entity registration at SAM.gov.

• This solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• A site visit is strongly recommended for thorough inspection.

• Failure to inspect the site does not excuse performance or grounds for claims.

Solicitation / RFP / RFQ

This document outlines a solicitation for Electrical System Repair and Switchgear Replacement at the Supervisor's Office in the San Bernardino National Forest. The primary objective is to provide and install new outdoor metal-clad switchgear and related components.

• Provide and install new 5KV 2000-amp Outdoor Metal-Clad Switchgear.

• Demolition and removal of existing outdoor switchgear.

• Repair of existing concrete slab for new switchgear.

• Medium Voltage Cable installation.

• Testing and commissioning of new switchgear.

• Installation of new bus duct from SCE feeders to new switchgear.

• Electrical design, structural design, and power system studies for the new switchgear.

• Optional: Demolition, abatement, removal, and disposal of hazardous materials, including mobilization.

• Quantities are estimated; contractors must field verify to satisfy all requirements.

• Payment will be based on actual work performed.

• One award will be made from this solicitation.

• Contractors must submit pricing for all items (base and option).

• A Bid Bond/Guarantee is REQUIRED for proposals exceeding $150,000.00, per FAR 52.228-1.

• Bond premiums should be included under Mobilization and will not be paid in addition to the contract price.

• Contractors must complete and include a provided table with their quote, including Company Name, Address, UEI Number, POC Name/Title, Phone, Email, and Tax ID.

• If the optional hazardous material abatement is not required, the corresponding line item will not be paid.

• The document references drawings, statement of work, and specifications which bidders must adhere to.

Other / Unclassified

This document is a "Fire Plan for Construction and Service Contracts" dated 03/30/2018. It outlines responsibilities for fire prevention and suppression activities, establishes a suppression plan for fires within the contract area, and specifies conditions under which contract activities will be curtailed or shut down.

This document details critical requirements for contractors regarding fire safety and prevention during contract operations. Key aspects include:

• Contractor Responsibilities: Abiding by the fire plan, preventing and extinguishing escaped fires, and designating a qualified fire supervisor.
• Fire Precautionary Period: This period is from April 1 through December 1 annually.
• Required Fire Tools and Equipment: Specific requirements for fire tools, fire extinguishers (including types and mounting), spark arresters, mufflers, and power saw safety equipment.
• Water and Foam Systems: Requirements for tank trucks/trailers or Compressed Air Foam Systems (CAFS) for fire suppression.
• General Requirements: Compliance with California State Law, obtaining necessary permits (e.g., for burning, welding, blasting), restrictions on smoking, and procedures for clearing fuels and reporting fires.
• Project Activity Levels (PAL): The document introduces a PAL system that dictates minimum requirements and restrictions based on fire danger levels. This system affects daily operations, including when certain activities (e.g., Hot Saws, Mechanical Operations) can be performed and what equipment must be on-site.
• Emergency Precautions: Outlines procedures and requirements based on predicted Project Activity Levels.

Bidders must carefully review this plan to understand the fire prevention and suppression obligations, equipment requirements, and operational restrictions that will apply to the contract. Failure to comply can lead to curtailment or shutdown of contract activities.

Form / Attachment / Pricing Sheet

This document contains electrical single-line diagrams for Buildings B-1, B-3, and a site plan for electrical distribution. It also includes details for a standby generator installation.

• Single-Line Diagrams (Sheets E101, E102): Illustrate the electrical power distribution systems for Buildings B-1 and B-3, including substations, transformers, distribution boards, and motor control centers.
• Site Plan Electrical (Sheet E202): Depicts the overall electrical layout of the site, showing conduit runs, lighting, and connections to various buildings and gates.
• Standby Generator Installation Details (Sheet E2): Provides a single-line diagram and notes for a new standby generator, including its integration with existing switchgear, transfer controls, and energy management system.
• Plan Notes: Detail specific requirements for conduit sizes, grounding, transformer types, disconnect switches, and other electrical components.

This document is crucial for bidders to understand the existing electrical infrastructure, the scope of electrical work required for any associated opportunity, and the specific requirements for power distribution, generator backup, and site-wide electrical systems. It informs the technical approach, material selection, and cost estimation for electrical components and installation.

Other / Unclassified

This document, "6. Combined specifications.pdf", appears to be a technical specification document detailing various aspects of electrical systems and equipment. It covers sections on Structure Demolition (024116), Supplemental Requirements for Electrical (260010), Facility Performance Requirements for Electrical (260011), Medium-Voltage Cables (260513), Grounding and Bonding for Electrical Systems (260526), Power System Studies (260573), Medium-Voltage Metal-Clad Switchgear (261326), and related sub-sections.

This document outlines the technical requirements, standards, installation procedures, testing protocols, and performance criteria for various electrical components and systems. Bidders involved in electrical work, power systems, or related infrastructure will need to consult these specifications to understand the exact requirements for materials, installation, and performance to ensure their proposals and subsequent work comply with the project's technical standards. Key areas include demolition, cable specifications, grounding, power system analysis, switchgear, and electrical safety studies like arc-flash hazard analysis.

Other / Unclassified

This document is a General Decision from the U.S. Department of Labor, Wage and Hour Division, detailing prevailing wage rates and fringe benefits for various construction trades in San Bernardino County, California. It includes rates for Asbestos Workers, Boilermakers, Bricklayers, Carpenters, Electricians, Elevator Mechanics, Engineers, Ironworkers, Laborers, Painters, Plasterers, Plumbers, Roofers, Sheet Metal Workers, Sprinkler Fitters, Truck Drivers, and Welders.

This document is crucial for any bidder on a federal or federally-funded construction project in San Bernardino County, California, that is subject to the Davis-Bacon Act or similar prevailing wage laws. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must use this information to accurately calculate labor costs for their proposals and ensure compliance with federal labor standards. Failure to adhere to these wage rates can result in penalties and debarment.

Key information includes:

• Specific wage and fringe benefit rates for numerous construction trades.
• Footnotes detailing specific conditions, premium pay (e.g., for military bases, hazardous work), and zone pay.
• Classifications and definitions for various job roles within each trade.
• Information on Executive Orders related to paid sick leave and minimum wage for federal contractors.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) Form provided by the government for potential bidders to submit questions regarding the solicitation for "Electrical system repair, Switchgear replacement" for the Supervisor's Office at the San Bernardino National Forest.

• The form requires bidders to identify the company name and offeror, the person submitting the question, the date of inquiry, and a phone number.
• It provides space to list multiple RFIs sequentially (RFI #1, RFI #2, etc.).
• Bidders must indicate if their questions pertain to the solicitation or evaluation factors, or the statement of work and technical data.

This form is the designated method for submitting questions about the opportunity. All RFIs must be submitted in writing using this form to Tanya.Torres@usda.gov. Telephone requests will not be accepted. Responses to RFIs will be provided in amendment format via SAM.gov.