Electroencephalography (EEG) Machine with Viewing Station

Solicitation / RFP / RFQ

This solicitation is for the procurement of EEG Machines for the Naval Medical Center Camp Lejeune - Neurology Clinic and Associated Branch Clinics. The procurement is for commercial, non-personal services.

• Procurement of EEG Machines.

• Performance requirements are detailed in the Statement of Requirement (SOR).

• Unique item identification and valuation requirements are specified, including marking of items with unique identifiers.

• Contract Type: Firm Fixed-Price.

• Delivery Date: On or before September 21, 2026.

• Pricing Arrangement: Firm Fixed Price.

• Competition Approach: Full and Open Competition.

• Quote Submission Deadline: July 07, 2026, no later than 08:00 AM Eastern Time.

• Questions Deadline: June 24, 2026, no later than 11:00 AM Eastern Time.

• Submission Format: Electronic submission via email to the Contracting Officer and Contract Specialist. Two attachments required: Volume I (Technical Capability) and Volume II (Pricing).

• Technical Capability: Limited to 3 pages, must demonstrate understanding of tasks and proposed approach. Must not contain company name, personnel names, or logos.

• Pricing: Must be inclusive of all related parts, services, and supplies. Quote must be valid for a minimum of 120 calendar days.

• Evaluation Basis: Lowest Priced Technically Acceptable (LPTA).

• Technical Capability will be evaluated as Technically Acceptable or Technically Unacceptable.

• Price will be evaluated for completeness and reasonableness.

• North American Industrial Classification System (NAICS) code: 334510.

• Small Business Size Standard: 1250.

• No specific set-aside is indicated; appears to be full and open competition.

• Offerors must be registered in the System for Award Management (SAM).

• Specific clauses related to DFARS and FAR are incorporated by reference and full text, covering areas such as payment instructions, unique item identification, and telecommunications equipment.

Statement of Requirement (SOR)

To procure one (1) portable Electroencephalography (EEG) machine with a viewing station for the Neurology Department at Naval Medical Center Camp Lejeune (NMCCL). The system is needed to diagnose epilepsy, sleep disorders, and brain injuries in inpatient and outpatient settings.

• System Functionality: The system must acquire EEG data via scalp electrodes, synchronized with video and photic stimulation. It needs high-fidelity acquisition software capable of detecting epileptiform abnormalities.

• Mobility: The unit must be portable, integrated onto a mobile cart with adjustable mounting arms for cameras and photic stimulator.

• Viewing Station: A dedicated station with a high-resolution monitor for reviewing electrical impulses and study data.

• Reporting: Includes software for template-based or custom report generation.

• Technical Specifications: Minimum requirements include one (1) IR camera, one (1) HD camera, one (1) intermittent photic stimulator, DVD-RW drive, full standard 10-20 montage capability, and a ruggedized mobile cart.

• Environmental: Operates between 60°F and 86°F, requires 110V, single-phase power.

• Warranty & Maintenance: Vendor responsible for all preventive maintenance and service per OEM schedule until warranty expiration. Maintenance includes inspections, calibrations, parts, and software/firmware updates using OEM-approved parts and tools.

• Training: In-person training required at the time of installation to familiarize clinical staff with hardware and software.

• Delivery: Within 45 days after contract award.

• Installation: Within 10 business days of delivery.

• Acceptance: Government has 10 business days post-installation and training for inspection and verification.

• Location: Naval Medical Center Camp Lejeune (NMCCL), DMS, Internal Medicine, Neurology.

• Sourcing: All equipment must be new, sourced directly from the Original Equipment Manufacturer (OEM) or an OEM-authorized dealer/distributor. Verification documentation required upon request.

• Cybersecurity: The unit must operate as a standalone device, not integrated with any government network. Data export via CD-ROM (PDF summary). No ATO required.

• Base Access: Vendor personnel must present valid U.S. Passport or REAL ID-compliant driver’s license/ID. Vehicles require registration and proof of insurance or rental agreement.

Solicitation / RFP / RFQ

This document, "Volume I: Technical Capability," is part of a solicitation for an Electroencephalography (EEG) Machine with Viewing Station for the Naval Medical Center Camp Lejeune (NMCCL). It outlines the requirements for the technical capability response from offerors.

• Offerors must provide a Technical Approach addressing sections identified in the Statement of Requirement (SOR).

• The Technical Approach must demonstrate a comprehensive understanding of all required tasks and explain how the proposed approach meets the SOR's outcomes and performance standards.

• The Technical Capability Response Section has a page limit and specific formatting requirements (Times New Roman, 11pt font, no company names, personnel names, or logos).

• All acronyms and abbreviations must be spelled out on first use.

• Refer to Addendum FAR 52.212-1 for complete proposal preparation and submission instructions.

• The Technical Capability Response Section is to be completed in accordance with the Statement of Requirement (SOR).

• Offerors are responsible for providing updated Company POC information during the Pre-Award/Solicitation phase.

• The document includes a "POINT OF CONTRACT SHEET" for company details, but no additional information is permitted in this section.