Elevated Work Platform (EWP) Systems Maintenance and Repair

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for commercial items, specifically for Elevated Work Platform (EWP) Systems Maintenance and Repair at Travis AFB, CA. Offers are being requested, and a separate solicitation will not be issued. The acquisition is a 100% Small Business Set-Aside.

• Maintenance and inspection of Elevated Work Platform (EWP) systems.

• Parts and repair services for EWP systems.

• Services are to be performed in accordance with the attached Performance Work Statement (PWS).

• Contract type: Firm Fixed Priced.

• Period of Performance: Includes a Base Year (May 2026 - April 2027), four Option Years (May 2027 - April 2031), and a 6-month extension (May 2031 - Oct 2031).

• CLINs are detailed for annual and quarterly maintenance/inspection, and parts/repair.

• Submission Method: Offers must be submitted electronically via email to the Points of Contact.

• Questions Deadline: No later than April 6, 2026, at 12:00 PM PDT.

• RFQ Response Deadline: April 15, 2026, at 12:00 PM PDT.

• Evaluation Factors: Price, Technical Capability, and Past Performance.

• Award Basis: Most advantageous to the Government, considering price and other factors.

• Offers must be held for 60 calendar days from the RFQ response deadline.

• Refurbished equipment will not be accepted; all equipment must be new.

• This acquisition is a 100% Small Business Set-Aside.

• All responsible sources may submit a quotation and will be considered.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Attachment 1 includes applicable provisions, clauses, security requirements, and the PWS.

• Product Service Code: J035 (Maintenance/Repair/Rebuild of Equipment-Service and Trade Equipment).

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance).

• Delivery and acceptance will be FOB Destination.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5655, Revision 25, dated December 3, 2025) for the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in Solano County, California.

• Occupational codes and titles
• Corresponding minimum hourly wage rates
• Required fringe benefits (e.g., Health & Welfare)
• Notes on Executive Orders (EO 13706 and EO 13658) regarding paid sick leave and minimum wage adjustments.
• Information on the conformance process for unlisted classifications.

Bidders must use this wage determination to ensure they are proposing wages and benefits that meet or exceed the minimum requirements for all service employees who will perform work under the contract. Failure to comply can lead to contract violations. The document specifies rates for a wide range of occupations, including administrative, automotive, health, information technology, and maintenance roles.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) used by the 60th Contracting Squadron, Travis Air Force Base, CA, to solicit offers for Elevated Work Platform Systems Maintenance or Repair. It is designed to gather performance ratings from recent customers of companies bidding on this requirement.

• Offeror's Information: Details about the contracting company submitting the quotation.
• Respondent Information: Details about the customer completing the questionnaire.
• Contract Information: Specifics about a past or current contract with the offeror, including contract name/number, description, performance period, value, and the offeror's role (prime or subcontractor).
• Performance Information: A rating scale (1-5) for various aspects of the contractor's performance, including Quality of Service, On-Time Delivery, Management of Service, Communication, and Contract Terms Adherence. A narrative explanation is required for ratings of 1, 2, or 5.
• Corrective Actions & Future Awards: Questions regarding any Corrective Actions Reports (CARs) issued and whether the respondent would award another contract to the company.

This questionnaire is sent to the potential bidder's customers. The completed PPQ will become part of the official source selection records and will be used by the government to evaluate the bidder's past performance. Bidders should ensure their customers are aware of this requirement and can provide accurate and timely responses.

Completed questionnaires must be emailed as a PDF to Mr. Clark Teninty (clark.teninty.1@us.af.mil) or Ms. Juliet Diggs (juliet.diggs.1@us.af.mil) by 15 Apr 2026 at 12:00 PM PST.

Form / Attachment / Pricing Sheet

This document outlines the requirements for verifying contractor responsibility, as mandated by FAR 9.103 and FAR 9.104. It serves as a checklist and confirmation tool for prospective contractors to demonstrate their ability to meet contract requirements.

• FAR 9.103: States that contracts should only be awarded to responsible prospective contractors and that an affirmative determination of responsibility must be made before award.
• FAR 9.104: Details the criteria for determining a contractor's responsibility, including:
  • Adequate financial resources
  • Ability to meet delivery or performance schedules
  • Satisfactory performance record
  • Satisfactory record of integrity and business ethics
  • Adequate organizational structure, experience, and technical skills
  • Necessary production, construction, and technical equipment and facilities
  • Otherwise qualified and eligible under applicable laws and regulations.
• Verification Section: Provides specific areas for contractors to confirm their compliance with each responsibility factor (a through f) and indicates where supporting documentation or statements should be provided.

Prospective bidders must carefully review this document to understand the criteria the government will use to assess their responsibility. Bidders need to prepare and submit evidence demonstrating their financial stability, past performance, ethical conduct, organizational capacity, and technical capabilities to be considered for award. This document guides the information and documentation required for the responsibility determination phase of the procurement process.

Form / Attachment / Pricing Sheet

This document is a "Past Performance List of References" form. It is designed for vendors to provide details about their previous contracts and performance history. This information is typically used by the government to assess a bidder's capability and experience relevant to the opportunity.

The form requires the following information for each reference:

• Vendor Name
• Contract Number (including task order number, if applicable)
• Description of Work Performed
• Contract Period of Performance (POP)
• Contracting Agency, Point of Contact (POC)/Customer Name, Phone, and Email
• Contract Values (total and annual amounts)
• Indication if the work was performed as a Subcontractor, Affiliate, or Joint Venture, including the percentage of effort.

Bidders must complete this form accurately and thoroughly to demonstrate their past performance. The information provided will be a critical factor in the government's evaluation of the bidder's ability to successfully perform the work required by the opportunity. Failure to provide complete or satisfactory past performance references may negatively impact a bid.

Forms / Attachments / Pricing Sheets

This document, "Attachment 1. Provision and Clauses.pdf", lists various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions and clauses that are applicable to this solicitation. It serves as a reference for bidders to understand the regulatory requirements that will govern the contract.

• The attachment is organized into tables detailing FAR and DFARS provisions and clauses.
• Each entry includes the provision/clause number, its title, the date it was last updated, and whether it is applicable.
• It includes a wide range of clauses related to:
  • Ethics and compliance (e.g., preventing payment influence, confidentiality agreements, combating trafficking in persons)
  • Government systems (e.g., System for Award Management registration and maintenance)
  • Socioeconomic programs (e.g., small business utilization, utilization of Indian organizations, equal opportunity for veterans and disabled workers)
  • Trade and foreign procurement (e.g., Iran transactions, Buy American Act, Trade Agreements Act)
  • Contract administration (e.g., payment by EFT, protest procedures, subcontracting limitations, availability of funds)
  • Specific DFARS clauses related to cybersecurity, defense telecommunications equipment, and operations with certain foreign entities.

Bidders must review this attachment to understand all applicable FAR and DFARS clauses and provisions. This information is critical for ensuring proposals meet all regulatory requirements, for accurately estimating costs, and for understanding post-award obligations. The dates associated with each clause indicate the version that will be in effect, and the "Applicability" column confirms their relevance to this opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure the continuous operation of Elevated Work Platform (EWP) systems located at Travis Air Force Base, California, by providing comprehensive maintenance services.

• Provide all personnel, equipment, supplies, and labor for testing, inspecting, servicing, and performing necessary repairs on EWPs.

• Perform scheduled Preventive Maintenance Inspections (PMI) and unscheduled repair maintenance.

• Conduct initial inspections to determine equipment condition and perform repairs to restore non-serviceable components.

• Perform quarterly and annual inspections in accordance with ANSI standards.

• Service equipment according to manufacturer's service manuals and industry's highest standards.

• Provide new standard parts for all repairs, performed to manufacturer's specifications.

• Maintain an on-site permanent log of all inspections, testing, and maintenance activities.

• Provide a listing of all newly installed equipment and copies of complete maintenance and repair manuals.

• Equipment must be maintained to be within performance standards.

• Repairs and parts must be of highest quality standards to ensure safe mission capable operation.

• Contractor must maintain and be able to provide proof of annual OSHA Certification.

• Written reports for serviced equipment are required within three (3) business days following each maintenance visit.

• The work will be performed at Travis Air Force Base, California.

• Normal work hours are Monday through Friday, 7:00 a.m. to 4:30 p.m., excluding federal holidays.

• Emergency and after-hours services require a response within 2 hours of notification.

• Contractor is responsible for all personnel, equipment, supplies, and labor.

• Government will not provide facilities, desk space, computers, or other office items.

• Government will furnish utilities (electricity, water, sewage).

• Contractor is responsible for solid waste collection and disposal.

• Contractor employees must comply with all applicable federal, state, county, and local laws, codes, and regulations.

• Contractor must develop and maintain an effective Quality Control Plan (QCP).

• Contractor must provide a Contractor Service Representative (Contract Manager).

• All parts and labor shall be fully warranted.

• Contractor must provide advance notice (minimum 48 hours) before beginning work.

• Contractor employees are prohibited from possessing weapons, firearms, or ammunition on base.

• Contractor must comply with Travis AFB traffic regulations.

• Contractor is responsible for safeguarding government equipment, information, and property.

• Contractor must conform to safety requirements and perform work in a safe manner, including developing a safety plan.

Form / Attachment / Pricing Sheet

This document outlines the security requirements for contractor access to Travis Air Force Base (TAFB). It details the identity proofing, vetting, and base access procedures necessary for personnel working on the installation.

• Identity Proofing and Vetting: Contractors must undergo identity proofing and vetting, including a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. This is waived for contractors with a current favorable government security clearance verifiable through JPAS.
• Required Identification: A list of acceptable forms of identification for identity proofing is provided, including U.S. Passports, Permanent Resident Cards, foreign passports with specific endorsements, Employment Authorization Documents, Driver's Licenses, and government-issued identification cards. Additional supplemental sources may be requested.
• REAL ID Act Compliance: The document references the REAL ID Act of 2005 and its impact on the acceptance of state-issued driver's licenses and ID cards for base access.
• Base Access Disqualifiers: A comprehensive list of criteria that would disqualify an individual from base access is provided, including known terrorist affiliations, previous barring from federal facilities, criminal convictions, and suspected involvement in activities against the U.S. Government.
• Contractor Responsibilities: Primary contractors are responsible for coordinating base entry requirements, advising their employees of security protocols, managing base passes, and reporting any changes in employee status or lost passes.
• Base Pass Procedures: Details on obtaining base passes, including the required Entry Authority List (EAL), submission timelines (45 days prior to contract start date), and pass validity (not to exceed one year).
• Force Protection Conditions (FPCON): Outlines how increased FPCON levels may affect contractor access and operations.
• Restricted Area Badges (RAB) and Escort Requirements: Procedures for obtaining RABs and requirements for escorting personnel within restricted areas or on the installation.
• Training Requirements: Mentions mandatory Information Protection Security Training, Antiterrorism Force Protection Training, and Operations Security (OPSEC) requirements.

This document is critical for any bidder planning to perform work on Travis Air Force Base. It outlines the essential security protocols, identification requirements, and potential disqualifiers that all personnel must meet to gain and maintain access to the installation. Understanding these requirements is crucial for accurate proposal development, resource planning, and ensuring smooth contract execution.