39--ELEVATOR INSPECTION & MAINTENANCE SERVICE

Amendment / Modification

• Amendment 0002 is issued to provide additional clarifications to prospective offerors.

• These clarifications are provided through Attachment 0004, "Questions and Answers (Q and A), Part II."

• The responses address questions received during the designated question period and are intended to ensure a clear and consistent understanding of the solicitation requirements for all offerors.

• The question period has closed, and no further questions will be accepted.

• The offer due date is extended to April 10, 2026, at 5:00 PM Eastern Time.

• Attachment 0004 (Questions and Answers, Part II) is added.

• The offer due date has been extended.

• The proposal submission deadline is extended to April 10, 2026, at 5:00 PM Eastern Time.

• Offerors should review the "Questions and Answers (Q and A), Part II" for clarification on solicitation requirements and incorporate any necessary adjustments into their proposals.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation No. 140P5426Q0006, specifically addressing technical specifications, performance locations, repair definitions, and post-award requirements.

• Inventory Item 3.2 (American Cistern Elevator): Offerors must base proposals on their site visit assessment, as complete manufacturer/model information is unavailable. Verification and documentation of equipment details will be required post-award.
• Performance/Delivery Location: All work will be performed at the San Juan National Historic Site, San Juan, Puerto Rico.
• Definition of "Minor" vs. "Major" Repairs: Minor repairs involve limited labor and incidental parts for routine maintenance. Major repairs involve significant labor, major component replacement, safety deficiencies, or higher costs, and require prior Government approval under the Not-To-Exceed (NTE) repair CLIN. The freight elevator is noted as being in poor condition and may require significant repairs.
• Emergency Response Logistics: The 2-hour on-site response requirement applies to all emergency calls, including after-hours, weekends, and holidays.
• Initial Inspection and Reporting: The cost for the initial inspection and documentation is to be included in the monthly maintenance CLIN.
• Post-Award Submittals: Required submittals include a maintenance plan/schedule, service personnel contact information, emergency response procedures, and initial inspection findings documentation.

No changes to the scope of the solicitation were indicated. The clarifications provide further detail on existing requirements and expectations for bidders and the awarded contractor.

Amendment / Modification

This amendment (0001) to solicitation 140P5426Q0006 modifies the original solicitation. The effective date of this amendment is March 12, 2026.

• The solicitation's due date for quotes has been updated.

• The deadline for quote submission has been extended to 05:00 PM EST on April 7, 2026.

• The period of performance remains unchanged: 04/20/2026 to 04/19/2031.

• Key dates for the site visit (March 19, 2026) and questions due (March 25, 2026) are reiterated.

Questions & Answers / Clarifications

This document provides responses to vendor questions and clarifies information related to Solicitation No. 140P5426Q0006, Amendment No. 0001.

• Site Visit: No additional organized site visits will be provided. The scheduled site visit has already occurred. Contractors may visit the site independently, with potential limitations on access to the freight elevator for viewing the top cover at the Castillo San Felipe del Morro esplanade.

• Previous Contractor: The previous contract for these services was issued under Purchase Order No. 140P5420P0077.

• The response due date has been extended to Tuesday, April 7, 2026, at 1700 eastern (5:00 PM).

• All other terms and conditions of the solicitation remain unchanged.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items or services to acquire elevator inspection, maintenance, and repair services for two elevators located in the San Juan National Historic Site (SAJU) in San Juan, Puerto Rico. The National Park Service intends to award a Firm-Fixed Price Contract to the firm providing the best value based on pricing, ability to perform, completion time, and past performance.

• Monthly inspection and maintenance services for the San Cristobal Visitor Center Elevator.

• Monthly inspection and maintenance services for the Castillo San Felipe del Morro Cargo Elevator.

• Major parts and repairs (Not-To-Exceed (NTE) repair pool) for both elevators.

• Services must be in accordance with the specifications provided.

• Contract type: Firm-Fixed Price.

• Period of Performance: Base Year (04/20/2026 to 04/19/2027) with four Option Years.

• Estimated value: Not explicitly stated, but includes NTE repair pool amounts for each year.

• Site Visit: March 19, 2026, 08:00 AM EST.

• Questions Due: March 25, 2026, 05:00 PM EST (email to noelli_medinamarin@ios.doi.gov).

• Quotes Due: April 3, 2026, 05:00 PM EST (email to noelli_medinamarin@ios.doi.gov).

• Evaluation Factors: Technical Capability and Past Performance (combined, significantly more important than price), and Price (fairness and reasonableness).

• Award Basis: Best value to the Government.

• Total Small Business Set-Aside.

• NAICS Code: 238990 - All Other Specialty Trade Contractors.

• Size Standard: $15 M.

• Offerors must have a valid Unique Entity ID (UEI) and active SAM.gov registration.

• Offerors must be self-certified under NAICS 238990 in SAM.gov.

• Offerors must complete SF18 and pricing table/schedule.

• Offerors must provide a formal quote on company letterhead.

• Offerors must include technical approach, past performance references, and details of similar completed jobs.

• FAR clauses and provisions are incorporated by reference.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide preventive, corrective, and emergency elevator maintenance services for two elevators at the San Juan National Historic Site (SAJU) to ensure safe, reliable, code-compliant, and operational use.

• Maintenance of the Castillo San Cristóbal Visitor Center Elevator (Schindler, 2,500 lbs capacity, two stops) and the Castillo San Felipe del Morro – American Cistern Elevator (manufacturer and capacity to be confirmed by contractor).

• Services include preventive maintenance (monthly), corrective maintenance (non-routine), and emergency elevator service (24/7).

• Contractor must identify all labor, materials, equipment, testing, and processes required.

• Maintenance must adhere to manufacturer recommendations, applicable codes, and NPS historic preservation standards.

• Minimize downtime, visitor disruption, and impact on historic resources.

• Monthly preventive maintenance.

• Compliance with manufacturer recommendations and applicable codes.

• Corrective maintenance performed only when authorized and within NTE limits.

• Emergency response: Acknowledge call within 60 minutes, on-site technician within 2 hours.

• Non-emergency service calls responded to within one (1) business day.

• Base Period: One (1) year.

• Option Periods: Up to four (4) additional one-year options.

• Initial services commence within 15 days after contract award.

• Place of Performance: San Juan National Historic Site, 501 Calle Norzagaray, San Juan, Puerto Rico 00901.

• Extreme environmental conditions (high humidity, salt-laden air, corrosion, high winds) require a proactive maintenance program.

• Adherence to NPS historic preservation standards and Section 106 NHPA.

• Compliance with all OSHA requirements.

• Contractor must protect historic fabrics and address confined spaces, heat, humidity, corrosion, and slip hazards.

• Deliverables include a Safety Plan, Schedule of Values, product submittals, equipment data, an O&M Manual, and a training session for park personnel.

• Contractor must implement a quality control program.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5707, Revision No. 28) for the Service Contract Act, applicable to Puerto Rico. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits required for service contracts in specific geographic areas.

• Geographic Area: Puerto Rico, specifically listing numerous municipalities.
• Occupational Classifications: A comprehensive list of job titles across various sectors (e.g., Administrative Support, Automotive, Health, Information Technology, Maintenance, Protective Services).
• Wage Rates: Minimum hourly wage rates for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare, paid sick leave, vacation, and holidays are detailed.
• Footnotes and Special Provisions: Includes information on computer employee exemptions, night/Sunday pay differentials, hazardous pay, and uniform allowances.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not listed in the determination.

This document is crucial for bidders responding to solicitations that incorporate the Service Contract Act. It establishes the minimum wage and benefit standards that must be paid to service employees working on the contract. Bidders must use these rates when calculating their labor costs and ensuring compliance with federal regulations. Failure to adhere to these wage determinations can lead to penalties and contract non-compliance.