Elevator Maintenance

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure the continuous and safe operation of real property vertical transportation equipment (VTE) at Shaw Air Force Base through comprehensive maintenance, repair, and inspection services.

• Provide full maintenance and repair services for VTE, including elevators, escalators, wheelchair/stair lifts, dock levelers, and dumbwaiters.

• Includes routine and emergency service calls, inspections, maintenance, repairs, and replacements.

• Requires adherence to the latest editions of ASME A17.1/CSA B44, ASME A17.2, ASME A17.3, NFPA standards, UFC 3-600-01, OSHA standards, and OEM recommendations.

• Contractor is responsible for developing and submitting an annual Maintenance Control Program (MCP).

• Requires performance of preventative maintenance and necessary inspections and tests.

• Includes routine and emergency repair service calls.

• VTE availability of at least 95%.

• Response to routine service calls within 48 hours.

• Response to emergency calls within 2 hours (nights, weekends, holidays).

• Repairs must result in reduced callbacks (max two callbacks for the same problem per month).

• 100% adherence to MCP for inspections and preventative maintenance.

• Reporting submitted consistently with PWS requirements.

• Services to be performed at Shaw Air Force Base.

• Non-emergency work to be accomplished during normal duty hours (0730-1630, Monday-Friday), excluding US Government holidays.

• Contractor must be licensed by the State and personnel must be trained, qualified, and certified.

• Compliance with security requirements, including employee listing, background checks, and key control.

• Adherence to environmental control and asbestos regulations.

• Contractor must provide a Quality Control Program (QCP).

• Excluded services include alterations/modernizations, damage from vandalism/abuse/negligence, Acts of God, cosmetic repairs, construction, ancillary components, interior/exterior cleaning of hoistway doors, batteries not solely dedicated to VTE, air conditioners, and heaters.

Other / Unclassified

This document is a Quality Assurance Surveillance Plan (QASP) for Vertical Transportation Equipment Maintenance, Repair and Inspection Services at Shaw Air Force Base. It outlines the methods and procedures the Government will use to ensure contract services are received as identified in the Performance Work Statement (PWS). The QASP focuses on the level of performance required by the PWS, not the contractor's methodology.

This QASP details how the government will monitor and evaluate contractor performance. Key aspects include:

• Scope: Applicable to contract surveillance audits, providing a systematic method for the Contracting Officer Representative (COR) to monitor services defined in the PWS.
• Purpose: Defines surveillance policy, procedures, and methods for assessing contractor performance, not how the contractor performs the work.
• Key Personnel: Identifies roles and responsibilities of the Contracting Officer (CO), Contract Administrator (CA), Quality Assurance Program Coordinator (QAPC), and COR.
• Contractor Responsibilities: The contractor is responsible for managing and controlling quality, implementing a Quality Control Plan (QCP), and ensuring contractual requirements are met.
• Surveillance Methods: Describes periodic surveillance and inspections, including how deficiencies will be documented and addressed. It outlines performance thresholds and acceptable performance levels for various services (e.g., VTE availability, response times, repair quality, adherence to schedules).
• Documentation: Specifies required documentation, including activity logs, inspection reports, and service certifications via the Wide Area Workflow (WAWF) system.
• Services Summary: Includes a table detailing specific performance objectives, PWS paragraphs, performance thresholds, and the government's method of surveillance for key services like maintenance control programs, VTE availability, repair response times, and reporting.

Other / Unclassified

This document is a U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, Register of Wage Determinations under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in South Carolina, specifically for the counties of Sumter.

This document is crucial for potential bidders on government contracts in the specified geographic area. It outlines the legally mandated minimum wage rates and associated fringe benefits that must be paid to employees performing work under a Service Contract Act-covered contract. Bidders must use this information to accurately calculate labor costs when preparing their proposals, ensuring compliance with federal regulations. The document also includes notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), which may apply to contracts awarded under this determination, further impacting labor cost calculations and compliance requirements.

Solicitation / RFP / RFQ

This solicitation is for "Elevator Maintenance" services, identified by Product Service Code Z1AA. The government is procuring full service Vertical Transportation Equipment (VTE) maintenance and repair.

• Full Service VTE Maintenance and Repair

• "Over and Above" services for VTE maintenance and repair

• Maintenance Plan compliant with ASME A17.1, including annual inspections, documentation, and record keeping.

• Preliminary Quality Control Plan.

• Contractor certifications and qualifications, demonstrating ability to certify required safety inspections and maintenance, including technician certification verification through NAESA.

• Contract type is not explicitly stated, but pricing is based on Firm Fixed Price (FFP) for CLINs.

• Period of Performance: The base year runs from July 15, 2026, to July 14, 2027. Option periods extend through July 14, 2031, with a final option period ending January 14, 2032. The total contract duration, including options, shall not exceed 66 months.

• Estimated Value: The size standard for NAICS code 238290 is USD 19,500,000.00.

• Offers are due by June 30, 2026, at 02:00 PM local time.

• Offers must be submitted in two volumes: Volume I - Technical and Volume II - Price.

• Evaluation will be based on Technical Acceptability and Price.

• The government will evaluate the first three lowest-priced offers for technical acceptability. If all three are acceptable, no further offers will be evaluated. If any are unacceptable, evaluation will continue until three technically acceptable offers are identified.

• The lowest priced, technically acceptable offer will be awarded the contract.

• The government intends to award without interchanges/discussions, except for minor clarifications.

• This acquisition is set aside 100% for Small Business.

• NAICS Code: 238290 (Other Building Equipment Contractors).

• Size Standard: USD 19,500,000.00.

• Attachments include Wage Determination, Performance Work Statement, and Quality Assurance Surveillance Plan.

• Offerors must acknowledge all amendments.

• An on-site visit can be requested by June 8, 2026.

• Questions are due by June 15, 2026.

• Proof of insurance is required for offer acceptance.