Elevator Maintenance for the the Ozark St Frances NF
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA Forest Service is seeking proposals for Elevator Maintenance Services for the Ozark St Frances National Forest, specifically at the Blanchard Springs Caverns and the Supervisor's Office in Russellville, AR. This is a Total Small Business Set-Aside acquisition (RFQ 12444026Q0060). The contract will be a Firm-Fixed Price requirement contract for a base year and four option years. Quotations are due by June 12, 2026, at 5:00 PM ED.
Scope of Work
The contractor will provide comprehensive elevator maintenance, repair, and rebuilding services. Key requirements include:
- Preventive Maintenance: Bi-weekly inspections at Blanchard Springs Caverns and monthly at the Supervisor's Office, including cleaning, lubrication, adjustments, and part replacement.
- Repair Services: Routine and emergency call-back services, with a mandatory 3-hour response time for emergencies.
- Reporting: Email notifications within two business days for routine inspections and non-routine maintenance, detailing work performed, repairs needed, and overall condition.
- Safety Inspections: Routine safety inspections and tests every six months, with an annual 5-year full load test.
- Compliance: All services must adhere to ASME A17.1, ASME A17.2, NFPA 70, and other applicable federal, state, and local codes.
- Parts & Personnel: Maintain sufficient emergency repair parts for 24-hour delivery and ensure personnel are certified with journeyman maintenance and technical adjustment skills.
Contract Details
- Contract Type: Firm-Fixed Price Requirement Contract
- Period of Performance: One base year (September 1, 2026 - August 31, 2027) plus four one-year option periods, totaling up to five years.
- Set-Aside: Total Small Business Set-Aside (NAICS 811310, $8.00M size standard).
- Place of Performance: Russellville, AR 72801.
Submission & Evaluation
- Offer Due Date: June 12, 2026, 5:00 PM ED.
- Questions Due: June 10, 2026, 12:00 PM EST.
- Evaluation Criteria: Award will be based on the best value to the Government, considering:
- Technical Approach: Soundness, compliance, schedule adherence, and challenge resolution.
- Price: Fairness and reasonableness.
- Past Performance: Demonstrated ability to meet contract requirements (acceptable or neutral).
- Offer Acceptance: Prices must remain firm for 90 calendar days from the offer due date.
Additional Notes
This is a combined synopsis/solicitation (RFQ 12444026Q0060). Bidders must complete Attachment 4 (Relevant Experience Questionnaire) and adhere to various FAR and AGAR clauses. Government-furnished property, including storage space and access to elevator pods, will be provided.