Elevator Maintenance Support for Harry S. Truman Power Plant, Warsaw, MO

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, specifically for Elevator Maintenance and Technical Support at the Harry S. Truman Power Plant in Warsaw, MO. The U.S. Army Corps of Engineers (USACE) requires these services to maintain two elevators: a 1978 2000 lb side-traction elevator and a 1978 4000 lb overhead traction elevator.

• Provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and non-personal services for elevator maintenance and technical support.

• Services are defined in the attached Performance Work Statement (PWS).

• Solicitation Number: W912DQ26QA058

• Instrument Name: ODF-TH/LJU FY26 -- HYD ELEVATOR MAINTENANCE MONTHLY

• Contract Type: Firm Fixed Price (for CLINs listed)

• Period of Performance:

  • Base Year (CLINs 0001-0003): June 1, 2026 - May 31, 2027
  • Option Year 1 (CLINs 1001-1003): June 1, 2027 - May 31, 2028

• Total contract duration, including options, shall not exceed 24 months.

• Offer Due Date/Local Time: May 12, 2026, 12:00 PM

• Offers must be submitted in PDF format via email to angella.curran@usace.army.mil.

• Offers must be valid for at least 90 days from the offer due date.

• Key submission requirements include a completed SF 1449, pricing for all CLINs, Related Experience Form, Past Performance Form, and Vendor Information Sheet.

• Evaluation factors will include Price, Relative Experience, and Past Performance. The award will be made to the most advantageous offer.

• Questions are due five (5) days prior to the due date of the synopsis/solicitation.

• This acquisition is a 100% Small Business Set-Aside.

• North American Industry Classification System (NAICS) Code: 238990 - All Other Specialty Trade Contractors

• Size Standard: USD 19,000,000.00

• Prospective contractors are encouraged to visit the site. Contact Mr. Seth Chiles for scheduling.

• The solicitation incorporates FAR clauses by reference. Full text may be accessed at www.acquisition.gov.

• Offerors must be registered and active in the System for Award Management (SAM.gov).

Form / Attachment / Pricing Sheet

This document is a "Vendor Information Sheet" intended to collect essential contact and identification details from potential offerors. It serves as a standard form for bidders to provide their company's information.

• Offeror's Name
• Offeror's Address
• Offeror's Phone Number
• Offeror's Email Address
• Offeror's Unique Entity Identifier (UEI)
• Offeror's Commercial and Government Entity (CAGE) Code
• Offeror's Taxpayer Identification Number (TIN)
• Signature of authorized representative
• Date Signed

Bidders must complete and submit this form as part of their proposal or response to the solicitation. It ensures the government has accurate and complete information for communication and identification purposes throughout the procurement process.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide maintenance services, including maintenance and inspections, for the elevator systems at the Harry S. Truman Power Plant (HST) as requested.

• Provide all necessary personnel, equipment, supplies, transportation, tools, materials, and supervision for elevator maintenance and technical support.

• Perform routine preventive maintenance, including lubrication, adjustment, safety device testing, and replacement of wear components.

• Conduct annual safety inspections and testing in accordance with ASME A17.1 and state regulations, including five-year full load testing.

• Provide technical support visits to evaluate, troubleshoot, and diagnose elevator deficiencies.

• Maintain elevator system documentation, including maintenance logs, inspection records, and parts replacement history.

• Coordinate with plant staff on elevator outages, maintenance schedules, and safety requirements.

• The Contractor's performance will be evaluated in accordance with the Quality Assurance Surveillance Plan (QASP).

• Performance standards are focused on ensuring the contractor meets contract requirements, with defined surveillance frequency and acceptable defect rates.

• Maintenance Support performance standard is 100%.

• Period of Performance: One (1) base year of 12 months and one (1) 12-month option year.

• Place of Performance: Onsite technical support at Harry S. Truman Power Plant, Warsaw, MO. Offsite technical support (report development, documentation review, etc.) can be performed at the Contractor's location.

• Contractor personnel must possess current elevator technician certifications (e.g., NAEC), state inspector licenses, and OSHA safety training for confined space and electrical work.

• Compliance with EM 385-1-1, ASME A17.1 Safety Code for Elevators and Escalators, and local policies/procedures is required.

• Submission of a site-specific Accident Prevention Plan (APP) and an Activity Hazard Analysis within 30 days of contract award.

• Compliance with anti-terrorism/operations security requirements, including training and access control procedures.

• Provide comprehensive liability insurance.

• Maintain 24/7 emergency response capability for elevator entrapments and safety-related issues.

• All equipment and materials used must meet current safety standards and specialized testing equipment must be calibrated and certified.

• Contractor shall not purchase equipment prior to Government approval.

• Contractor shall provide updates to Operations and Maintenance (O&M) manuals for replacement equipment.

Form / Attachment / Pricing Sheet

This document is the "Related Experience Form" which must be completed by all offerors to be responsive and receive consideration for award. It is intended to gather information about the offeror's past contracting background and experience.

• Offerors must provide at least one (1) and no more than three (3) submissions.
• Information should only describe experience that directly pertains to the type of work set forth in Section C of the solicitation.
• Include details of any training that would enable better performance of the work outlined in the specifications.
• Reference information must include the names and current telephone numbers of all agencies/firms listed.
• Fields to be completed include:
  • Contract Number and Work/Type
  • Agency/Firm for Whom the Work Was Performed
  • Contact Person at the Site and their Telephone number
  • Month/Year Work Began and Month/Year Work Ended
  • Description of Duties/Work (with space for details)

Completion of this form is mandatory for responsiveness and award consideration. Bidders must carefully select and detail relevant past experience that aligns with the solicitation's requirements in Section C. This form helps the government assess the offeror's capability and suitability for the contract.

Form / Attachment / Pricing Sheet

This document is the NAVFAC/USACE Past Performance Questionnaire (PPQ), Form PPQ-0 (9/30/11). It is designed to collect feedback on a contractor's past performance from clients. Offerors are required to submit this questionnaire, completed by their clients, as part of their proposal.

• Contractor Information: Details about the firm, including name, address, contact information, and how they performed the work (Prime Contractor, Sub Contractor, etc.).
• Contract Information: Specifics of the contract, such as contract number, type, title, location, award and completion dates, and original/final prices.
• Project Description: A summary of the work performed and its relevance to the current submission.
• Client Information: Details about the client providing the feedback.
• Adjective Ratings: A scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) with definitions to evaluate contractor performance across various categories.
• Evaluation Categories: The questionnaire prompts clients to rate contractors on Quality, Schedule/Timeliness of Performance, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General performance.
• Remarks Section: Space for clients to provide narrative feedback, including specific strengths, weaknesses, deficiencies, or other comments.

This form is crucial for bidders as it is a required submission for evaluating past performance. Bidders must ensure their clients complete and submit this questionnaire accurately and promptly. The feedback provided directly impacts the evaluation of performance risk for the opportunity.