Elevator Preventive Maintenance and Emergency Call Back Service for the Indian Health Service (IHS) Gallup Health Medical Center based in Gallup, NM

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive preventive maintenance services for six elevators at the Gallup Indian Medical Center, ensuring continuous operation and safety.

• Provide Preventive Maintenance for a total of 6 elevators: 4 passenger traction elevators in Building #2000 (Main Hospital) and 2 hydraulic elevators in Building #2018 (Outpatient Clinic).

• Services include monthly inspections, lubrication, adjustments, repair/replacement of worn parts, cleaning of car tops and hoistway pits, safety tests per ASME A17.1 Safety Code Section 8.6, and preventive maintenance on exhaust fans.

• Maintain detailed records of elevator systems and all work performed.

• Provide emergency service 24 hours a day, 365 days a year, with 35 service callbacks included annually. Additional callbacks will be billed at overtime rates.

• Contractors must provide 120 hours (5 business days) notice before conducting services.

• Submit hard copy and electronic Service Reports for completed Preventive Maintenance.

• Be on-site during Annual Fire Alarm Testing of elevator shaft detectors at no additional cost.

• Train Gallup Maintenance Staff on elevator maintenance best practices.

• Conduct monthly inspections.

• Complete Preventive Maintenance per current ASME A17.1 Safety Code for Elevators and Escalators, Section 8.6 requirements.

• Maintain a comprehensive safety program and use required PPE.

• Comply with Hospital policies including PCRA, ILSM, ICRA, and Above Ceiling Permits.

• Ensure all employees and subcontractors possess proof of influenza vaccination between October 1st and March 31st.

• All personnel must be accompanied by IHS employee(s) while on-site.

• Gallup Indian Medical Center, Gallup, NM 87301.

• Period of Performance: One (1) base year (Date of Award to December 31, 2026) with four (1)-year option periods.

• Contractor must be licensed to perform work in New Mexico.

• Contractor must have a DUNS number and be registered in SAM.gov.

• Contractor personnel must check-in and check-out with Points of Contact before and after conducting any work.

• Contractor must indicate Total Cost inclusive of all labor, travel, per diem, tools, equipment, materials, taxes, and expenses.

• Any damage caused during project work must be fixed immediately.

• Work areas must be maintained in a clean and orderly condition.

Notice of Intent to Sole Source / Solicitation

This document serves as a combined synopsis/solicitation and a Notice of Intent to award a sole-source purchase order to TK Elevator Corporation for elevator preventive maintenance and emergency call back services for the Indian Health Service (IHS) Gallup Health Medical Center in Gallup, NM. The acquisition is being pursued under a noncompetitive award, with authority waived from the Buy Indian Act. After a Sources Sought yielded no responses and contacted vendors did not confirm IEE or ISBEE status, a Buy Indian Act waiver was approved. This announcement constitutes the only solicitation, and proposals are not being requested.

• Preventive maintenance support services for six (6) elevators.

• Monthly inspections to ensure continuous operations.

• Complete preventive maintenance per current ASME A17.1 Safety Code for Elevators and Escalators, Section 8.6 requirements.

• Emergency services 24 hours a day, 365 days a year, including callbacks.

• Contract Type: Firm-fixed-price purchase order.

• Base Period: 7 months, from June 10, 2026, to December 31, 2026.

• Option Period One: January 1, 2027, to December 31, 2027.

• Option Period Two: January 1, 2028, to December 31, 2028.

• Option Period Three: January 1, 2029, to December 31, 2029.

• This is not a request for competitive proposals.

• However, responsible sources may submit a capability statement.

• To be considered, capability statements must be submitted in writing to the Point of Contact by June 5, 2026, at 5:00 PM Eastern Time.

• Submissions must be via email to dana.monroe@hhs.gov.

• A determination by the Government not to compete this contract is at the sole discretion of the Government.

• The award is intended for TK Elevator Corporation, a large business.

• The justification for sole source is based on FAR 13.106-1(b)(1)(i), permitting other than full and open competition when only one responsible source can satisfy agency requirements.

• A detailed Statement of Work (SOW) is attached to this posting and outlines the full requirements.