R--Emergency Governor Evaluation

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items/services for an "Emergency Governor Evaluation." The procurement is for engineering services related to the Headgate Rock Hydro Electric Generation Station (HGR-EGS) operated by the Bureau of Indian Affairs (BIA), Colorado River-Electrical Services (CR-ES). The goal is to identify and troubleshoot issues with the hydraulic governor system, which has experienced failures and substandard performance following an upgrade.

• Perform a three-day evaluation of the HGR-EGS hydraulic governor systems.

• Utilize USBR, Facilities Instructions, Standards, and Techniques (FIST), Mechanical Maintenance of Mechanical and Digital Governors for Hydroelectric Units as the standard technical guide.

• Produce a report identifying the current systems' configuration, errors, and recommended repairs, including a materials list. The report must include photographs of identified parts or equipment and detail the background of the problem, part/equipment description, maintenance/repair history, summary of findings, and specific recommendations.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: 45 days from the date of notice-to-proceed.

• Estimated Value: Not explicitly stated, but the NAICS code (541330 - Engineering Services) has a size standard of $25.5M.

• Evaluation Method: Lowest Priced Technically Acceptable (LPTA).

• Quotes must include: Completed Solicitation Section A pricing page(s), Offeror's Miscellaneous Information (Exhibit 2), acknowledgment of amendments, and a copy of the SAM registration.

• Past performance will also be evaluated.

• Submission Deadline: January 9, 2026, at 1:00 PM EST.

• Questions Deadline: December 23, 2025, at 1:00 PM EST.

• NAICS Code: 541330 - Engineering Services.

• Size Standard: $25.5M.

• This requirement will not be set-aside for small businesses.

• Place of Performance: Within the boundaries of the CRIT Reservation, Parker, Arizona, La Paz County.

• Quotes must be submitted electronically via email.

• Offerors must be registered with the System for Award Management (SAM) for Electronic Funds Transfer and have a valid Tax Identification Number and DUNS Number.

• Successful contractor must be willing to submit invoices electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

Amendment / Modification

This document is Amendment 0001 to Solicitation 140D042600038, with an effective date of 12/15/2025.

• Item 9A: Amendment of Solicitation Number is 140D042600038.
• Item 9B: Dated (See Item 11) is 12/15/2025.

Item 11 indicates that this amendment applies only to amendments of solicitations. It states that the hour and date specified for receipt of offers is extended. Bidders must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended. Failure to do so may result in rejection of the offer. If a bidder desires to change an offer already submitted, the change must be made by letter or electronic communication referencing the solicitation and this amendment, and must be received prior to the opening hour and date specified.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items/services for an Emergency Governor Evaluation. The Bureau of Indian Affairs (BIA), Colorado River-Electrical Services (CR-ES) requires a Subject Matter Expert (SME) to inspect and troubleshoot the hydraulic governor system at the Headgate Rock Hydro Electric Generation Station (HGR-EGS). The system has experienced recent upgrades that have led to sub-par performance and premature failure of new equipment. The goal is to provide economical and reliable power to customers within the Colorado River Indian Tribe (CRIT) reservation.

• Perform a three-day evaluation of the HGR-EGS hydraulic governor systems.

• Utilize USBR, Facilities Instructions, Standards, and Techniques (FIST), Mechanical Maintenance of Mechanical and Digital Governors for Hydroelectric Units as the standard technical guide.

• Produce a report identifying the current systems' configuration, errors, and recommended repairs with materials lists. The report must include photographs of identified parts or equipment and detail the background of the problem, part/equipment description, maintenance/repair history, summary of findings, and specific recommendations.

• Conduct a kick-off meeting within ten (10) business days after notice-to-proceed.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: 45 days from the date of notice-to-proceed.

• Estimated Value: Not explicitly stated, but the NAICS code (541330 - Engineering Services) has a size standard of $25.5M.

• This is a Request for Quotation (RFQ).

• Quotes must include: Solicitation Section A, pricing page(s) completed; Offerors Miscellaneous Information (Exhibit 2); Acknowledgment of Solicitation Amendments (if any); and a copy of the first page of the SAM registration.

• Evaluation: Lowest Priced Technically Acceptable (LPTA) in accordance with FAR Part 13.

• Quotes must be received no later than January 9, 2025, at 1:00 PM EST.

• All responses must be submitted via email.

• Quote prices must be held firm for 60 calendar days from the date specified for receipt of quotes.

• The North American Industrial Classification System (NAICS) code is 541330 - Engineering Services.

• This requirement will not be set-aside for small businesses.

• Offerors must be registered with the System for Award Management (SAM).

• Place of Performance: Within the boundaries of the CRIT Reservation, Parker, Arizona, La Paz County.

• Main Meeting Location: Colorado River Agency Electrical Service, Parker, AZ.

• Physical Locations: Colorado River Agency - HGRD, Parker, AZ.

• Solicitation Questions must be submitted in writing no later than December 23, 2026, at 1:00 pm EST to David Boyd.

• Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform system (IPP).