Emergency Management Mass Notification System

Sources Sought Notice

This notice is for market research to identify potential qualified vendors capable of providing an Emergency Management Mass Notification System (MNS) for the Fayetteville VA Medical Center. The Department of Veterans Affairs (VA) is seeking information on the availability and capability of sources to perform this requirement. Responses will assist the Government in determining the appropriate acquisition method.

• The requirement is for the procurement, installation, configuration, commissioning, testing, and support of a Mass Notification System.

• The system must integrate seamlessly with the existing emergency communication environment, including current radio systems, IP-network infrastructure, VoIP components, and desktop alerting capabilities.

• A sole-source procurement is being considered due to the need for compatibility, standardization, continuity of operations, and interoperability with currently deployed VA alerting components.

• Salient Characteristics include:

  • High-power outdoor speaker arrays (300W and 600W output).
  • Centralized communication control unit integrating with current VA notification backend.
  • DC backup battery systems.
  • Seismic-rated roof-mount hardware.
  • IP-based communication interfaces.
  • Radio interfaces compatible with existing UHF/VHF Motorola analog systems.
  • UHF antenna solution compatible with MNS radio subsystem.
  • Coaxial cabling and connectors.
  • Licensing for radio frequency operation.
  • Operator console with live-voice paging.
  • Implementation services (programming, integration, commissioning, testing, validation).
  • Start-up, acceptance testing, and quality control verification.
  • Travel, lodging, and per-diem.
  • Installation services for speaker arrays.
  • Licensing and support services.
  • Preventive maintenance program.
  • Spare parts kit.
  • Integration services compatible with Cisco-based VoIP infrastructure.
  • Desktop alerting licensing.

• Deliverables include hardware, software, components, mounts, cabling, radios, antennas, power systems, installation, programming, commissioning, system validation, documentation, user/administrator training, and warranty/support documentation.

• This is a Sources Sought Notice only and not a solicitation for bids or proposals.

• The NAICS code is 561621 (Security Systems Services (except Locksmiths)).

• The PSC code is N063 (Installation Of Equipment- Alarm, Signal, and Security Detection Systems).

• The size standard is $25.0 Million.

• Vendors are requested to submit responses via email to caleb.parker@va.gov.

• Response Due Date: 06-23-2026, 2:00 PM Central Time.

• Responses should include company information, contract details (GSA/FSS, NASA SEWP V, other federal contracts), socio-economic status, small business size status, and documentation confirming authorization to provide services if applicable.

• Vendors are requested to submit estimated market research pricing.

• Incomplete responses or lack of documentation may not be considered.

• Information is requested regarding socio-economic status, including SDVOSB, VOSB, 8(a), HUB Zone, Women Owned Small Business, Small disadvantaged business, and Large Business.

• Vendors should indicate if they are considered small under the identified NAICS code.

• This is for informational and planning purposes only and does not constitute a solicitation.

• The Government will not provide any tools, parts, materials, or equipment; this is a turn-key project.

• A site visit is required and must be pre-coordinated with the contracting officer.

Sources Sought Notice

This is a Sources Sought Notice for market research regarding an Emergency Management Mass Notification System for the Fayetteville VA Medical Center in Fayetteville, AR. The Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16), is seeking information on the availability and capability of qualified vendors to provide this requirement. Responses will help determine the appropriate acquisition method.

The requirement involves the procurement, installation, configuration, commissioning, testing, and support of a Mass Notification System (MNS). Key components and capabilities include:

• High-power outdoor speaker arrays (300W and 600W options)

• Centralized communication control unit integrating with existing VA notification backend

• DC backup battery systems

• Seismic-rated roofmount hardware

• IP-based communication interfaces

• Radio interfaces compatible with existing UHF/VHF Motorola analog systems

• UHF antenna solution

• Coaxial cabling and connectors

• Licensing for radio frequency operation

• Operator console with live voice paging

• Integration with Cisco-based VoIP infrastructure

• Desktop alerting licensing

• Installation services for speaker arrays (300W to 2400W)

• Licensing and support services

• Preventive maintenance program

• Spare parts kit

• NAICS Code: 561621 (Security Systems Services (except Locksmiths))

• Size Standard: $25.0 Million

• PSC Code: N063 (Installation Of Equipment- Alarm, Signal, and Security Detection Systems)

Vendors must respond via email to caleb.parker@va.gov by June 23, 2026, 2:00 PM Central Time. Responses must include:

1. Company information (name, address, contacts, UEI, employee count, website)
2. GSA/FSS contract details (if applicable)
3. NASA SEWP V contract details (if applicable)
4. Other federal contract details (if applicable)
5. Socio-economic status (SDVOSB, VOSB, 8(a), HUBZone, WOSB, etc.)
6. Confirmation of small business status under the identified NAICS code
7. Documentation confirming authorization to provide services per the SOW
8. Distributor information (if a large business)
9. Estimated market research pricing

Incomplete responses or lack of documentation may result in the response not being considered. This is not a solicitation for bids.

Vendors are requested to identify their socio-economic status. The government will use responses to determine the acquisition method, including potential set-asides. If capable small businesses cannot provide fair and reasonable pricing, the solicitation may not be set-aside.

A site visit is required and must be pre-coordinated and prescheduled with the Contracting Officer. The government will not incur costs for site visits. This is a turn-key project; the vendor must provide all necessary tools, parts, materials, and equipment. All work must comply with Life Safety, OSHA codes, and VA guidelines. Records management and information security clauses are included.