Emergency Room (ER) HVAC Airflow Balancing and Ductwork Modification - KHC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Navajo Area Indian Health Service (IHS) is conducting market research via a Sources Sought synopsis to identify qualified contractors for Emergency Room (ER) HVAC Airflow Balancing and Ductwork Modification at the Kayenta Health Center (KHC) in Kayenta, AZ. This effort aims to optimize the ER's HVAC system by correcting airflow imbalances. Responses are due by June 05, 2026.
Purpose
This Sources Sought notice is for market research (FAR 10.001) to identify prospective sources capable of performing HVAC system optimization. The goal is to correct airflow imbalances impacting critical care operations in the Emergency Room at KHC, specifically increasing airflow to the ER main area and reducing it to the ER Triage and Waiting Room. Information gathered will inform the contracting office's acquisition strategy, including competition, set-asides, and identifying Indian-owned economic enterprises.
Scope of Work
The scope involves modifying the existing HVAC ductwork and installing balancing components within the ER. Key tasks include:
- Demolition/Preparation: Access and remove existing ductwork and a three-way tee fitting.
- Duct Modification: Replace the three-way tee with a properly configured sweep (wye) fitting to improve airflow to the ER main run.
- Damper Installation: Install manual balancing dampers in branch ducts serving ER Triage and ER Waiting Room.
- Sealing & Insulation: Seal all new duct connections per SMACNA standards and repair insulation.
- Testing & Balancing: Adjust dampers to regulate airflow and verify increased airflow to the ER main area.
- Cleanup: Remove debris and restore the work area. Work must comply with ASHRAE 170, FGI Guidelines, and NFPA 90A standards. The period of performance is from the award date through December 31, 2026.
Contractor Qualifications & Requirements
Contractors must hold an HVAC/Mechanical Contractor License, possess bonding and insurance, and be licensed for electrical work if required. General requirements include developing a project plan, providing all tools/materials/equipment, and minimizing disruption to facility operations.
Submission Requirements
Interested parties must submit a response by June 05, 2026, 05:00 pm MDT, to Brandon Martinez at Brandon.Martinez@ihs.gov, with the subject line "SSN – IHS1527974 ER Ducting Modification". Submissions must include:
- Company Profile: UEI, name, address, primary POC, business size/type, socio-economic status (e.g., 8(a), WOSB, SDVOSB, HUBZone), Native American ownership (if applicable), and SAM.gov representations/certifications.
- Capability Statement: A brief statement demonstrating the company's ability to meet the requirement, including current/past performance history.
- IEE Representation Form: If claiming Indian-owned Small Business Economic Enterprise (ISBEE) or Indian-owned Economic Enterprise (IEE) status, the attached IHS IEE Representation Form must be completed and submitted. Offerors are required to be registered in SAM.gov. This is not a solicitation, and the government will not assume financial responsibility for response costs. Telephone inquiries will not be accepted.