Employment Physicals 2026-2031

Amendment / Modification

This amendment modifies Solicitation FA465426Q0001, dated December 18, 2025.

• The purpose of this amendment is to edit section 2.1.8 of the Performance Work Statement (PWS).

• Section 2.1.8 of the PWS now includes the DoD 6055.05-M as a regulatory document.

• This document (DoD 6055.05-M) was previously provided as an attachment to the solicitation.

• No further actions are required by the contractor.

• Performance Work Statement (PWS), Section 2.1.8

• No changes to proposal deadlines or submission requirements are indicated.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation FA465426Q0001 for Employment Physicals 2026-2031.

• NIST Assessment Requirement: The Department of Defense now mandates compliance with DFARS clauses 252.204-7019 and 252.204-7020, requiring a valid NIST 800-171 self-assessment score submitted in SPRS. This applies even if Controlled Unclassified Information (CUI) is not anticipated. A "Plan of Actions & Milestones" (POA&M) is necessary if a perfect score is not achieved. Resources are available via SPRS - Cyber Reports.
• Pricing Submission: Vendors cannot submit base year numbers with a percentage increase for option years. However, if the base and option years have the same cost, submitting the base year numbers and stating the following years would be the same cost is acceptable.
• Teaming Agreements: If a contractor's corporate office is not local but they plan to use a local partner, a Teaming/Partnering agreement is required and further details can be found in Section L on SAM.gov.
• Incumbent Support: The requirement is currently supported by an incumbent contractor.
• Geographic Requirements: Vendors must be located within driving distance of Grissom Air Reserve Base and the following cities: Lafayette, IN; Indianapolis, IN; South Bend, IN; and Fort Wayne, IN.

Clarifies specific requirements for pricing submissions, teaming arrangements, and geographic location. Confirms the NIST assessment mandate and incumbent support.

Amendment / Modification

This amendment extends the solicitation opening date.

• Response Due Date: Changed from January 19, 2026, to January 26, 2026.

• The proposal submission deadline has been extended by one week.

Solicitation / RFP / RFQ

This solicitation (FA465426Q0001) is for Employment Physicals for the period of 2026-2031. The government is procuring services to conduct physical examinations for federally employed civilians. This includes services for new appointments, transfer eligibles, fitness-for-duty assessments, overseas employment clearances, and other miscellaneous physicals and testing.

The core requirement is the provision of various types of physical examinations and related testing. Specific services include, but are not limited to:

• Pre-Employment Physicals

• Periodic Physicals

• Fitness For Duty Physicals

• Annual Firefighter, Police Officer, and PAT Physicals

• Post-Exposure assessments

• Overseas Employment Clearances

• Various medical tests such as ECG, blood tests, vision exams, audiograms, and immunizations.

• The estimated award amount is USD 16,000,000.00.

• The contract is structured with a base period and multiple option periods, extending up to 2031.

• Pricing Arrangement: Firm Fixed Price for all line items.

• Offer Due Date: January 19, 2026, at 04:00 PM local time.

• Solicitation Issue Date: December 18, 2025.

• The solicitation is being issued as an "Invitation for Quote (RFQ)".

• Evaluation criteria are not detailed in the provided pages, but will be outlined in the full solicitation document.

• This acquisition is listed as "UNRESTRICTED".

• The North American Industry Classification Standard (NAICS) code is 621111 (Offices of Physicians, Except Mental Health Specialists) with a size standard of USD 16,000,000.00.

• The document includes extensive lists of specific medical tests and examinations, detailed by line item and option period.

• Inspection and Acceptance Locations are specified as "Both" and refer to the Statement of Work (SOW) or Performance Work Statement (PWS) for detailed criteria.

• The solicitation incorporates by reference FAR clauses 52.212-1, 52.212-3, and 52.212-4, with 52.212-5 attached. DFARS clauses are also incorporated.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the required services for providing employment physical examinations for personnel at Grissom Air Reserve Base (GARB).

• Provide physical examinations for new appointments, transfer eligibles, fitness for duty, overseas employment, and other miscellaneous physicals or testing for federally employed civilians.

• Examinations include pre-appointment, fitness-for-duty, occupational and occupational annual exams, post-exposure evaluations, termination, and overseas employment physicals.

• Specific categories include Firefighters and Police Officers.

• Services are to determine if applicants/employees are medically qualified for federal employment.

• All medical exam results and documentation must be provided within 48 hours of examination completion.

• Certificates of Medical Examination (OF178) must be sent directly to designated representatives.

• Contract Physician will act as the agent of GARB, signing off on all medical documentation.

• The contract period is for FY 2026-2031.

• Work will be performed at the Contract Physician's offices.

• The vendor's business location must be within the boundary area from Grissom ARB to South Bend, Fort Wayne, Lafayette, and Indianapolis, IN.

• Business hours are Monday through Friday, 0730-1600 hours, except Federal Holidays, with flexibility to meet GARB's needs.

• Contract Physician must be Board Certified in Occupational Health.

• Audiograms must be performed by a CAOHC-certified technician.

• Contractor must provide all necessary labor, facilities, equipment, and labs.

• Facility must be capable of performing examinations for Firefighters and Police Officers.

• Examinations for Firefighters must comply with NFPA, TIG 1582, OSHA, DoD, and Air Force Standards.

• Examinations for Police Officers must comply with AFI 31-122 and related regulations.

• Personnel requiring tight-fitting respirators require specific evaluation.

• The government will perform Quality Assurance Evaluations.

Other / Unclassified

This document is the Air Force Fire & Emergency Services Technical Implementation Guide (TIG) 1582-22. It provides clarifications and deviation approvals for NFPA 1582, Standard on Comprehensive Occupational Medical Program for Fire Departments (2022 Edition). The TIG addresses specific line items from the NFPA standard, offering Air Force-specific guidance, clarifications, and deviations. It also outlines requirements for PFAS/PFOA blood testing for firefighters as mandated by the National Defense Authorization Act for Fiscal Year 2020. The document includes three attachments: a TIG Correlation Document, a Firefighter Health History form, and an Air Force Physical Examination Schedule for Firefighters.

This document is relevant to potential bidders as it details the specific medical and occupational health standards the Air Force Fire & Emergency Services must adhere to. It outlines the requirements for firefighter physical examinations, health history documentation, and specific medical surveillance protocols. Understanding these requirements is crucial for any contractor providing services related to firefighter health, medical support, or occupational safety within the Air Force.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4809, Revision No. 32) for the Service Contract Act. It lists occupational codes, titles, and corresponding minimum wage rates and fringe benefits applicable to contracts in Indiana Counties of Cass, Fulton, Miami, and White. It also includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage), vacation and holiday policies, and a conformance process for additional classifications.

This wage determination is crucial for potential bidders as it outlines the minimum wage and benefit requirements for various occupations that may be employed under a Service Contract Act contract in the specified geographic area. Bidders must use this information to accurately calculate labor costs in their proposals and ensure compliance with federal labor laws.

Other / Unclassified

This document is the Department of Defense (DoD) Manual 6055.05, titled "Occupational Medical Examinations: Medical Surveillance and Medical Qualification." It establishes policy, assigns responsibilities, and provides procedures for developing and conducting occupational medical examinations for medical surveillance and medical qualification.

This manual outlines the comprehensive framework for occupational medical examinations within the DoD. While not a solicitation or SOW itself, it provides critical context for any DoD opportunity that may involve personnel subject to these medical requirements. Understanding these procedures is essential for contractors who may be involved in providing services that interact with DoD personnel's health and safety, or for understanding the medical standards that DoD employees must meet for certain roles. It details the processes for medical surveillance (monitoring health impacts of workplace exposures) and medical qualification (determining fitness for duty), including specific considerations for various hazardous exposures and job roles.

Other / Unclassified

This document is a Department of the Air Force Guidance Memorandum (DAFGM) to Department of the Air Force Manual (DAFMAN) 48-146, Occupational Health Program Management. It implements changes to DAFMAN 48-146 to reflect updated American Industrial Hygiene Association software tools for assessing potential exposures to Airmen during industrial operations. These changes replace obsolete tools with current optional software tools, and compliance with the manual is mandatory.

This memorandum updates procedures and tools for occupational health risk management and exposure assessment within the Air Force. It is relevant to bidders as it outlines the framework and methodologies used by the Air Force to identify, assess, and control workplace hazards, which may be pertinent to understanding the operational environment and compliance requirements for any future opportunities related to occupational health services or support.

Other / Unclassified

This document is a memorandum from the Department of the Air Force regarding guidance for DAFI 31-118, Security Forces Standards and Procedures. It announces the re-designation of AFI 31-118 to DAFI 31-118 and incorporates several changes, including civilian police access to mental health services, updated Physical Agility Test standards, corrections to the Joint Lessons Learned Information System (JLLIS) address, and updates to Security Forces governance.

This memorandum is relevant to bidders as it provides updated guidance and standards for Security Forces. While not a solicitation or SOW, it informs potential bidders about changes in procedures and standards that may affect the operational environment or requirements related to security forces, which could be pertinent to opportunities involving security services or personnel.

Solicitation / RFP / RFQ

This solicitation (FA465426Q0001) is for the procurement of Employment Physicals to support Grissom Air Reserve Base. The government intends to award a single or multiple award, firm-fixed-price Blanket Purchase Agreement.

• Offerors must meet all solicitation requirements, terms and conditions, representations and certifications, and technical requirements.

• Failure to meet a requirement may result in an offer being ineligible for award.

• NIST SP 800-171 cybersecurity requirements apply, and assessment results must be documented in SPRS.

• Firm-fixed-price Blanket Purchase Agreement.

• This is an all-electronic solicitation; all information will be posted on SAM.gov.

• Offerors are responsible for reviewing SAM.gov for amendments, updates, or changes.

• Questions and requests for clarifications must be submitted in writing by 01/05/2025.

• Proposals must be submitted via email to Jarred.Gentile.1@us.af.mil & Makinsey.Fields@us.af.mil.

• Proposals must be complete and respond directly to the requirements. Commitments made in the proposal become part of the contract.

• Proposals are to be submitted in 4 separate volumes: Contract Documents, Price, and other sections as detailed in Section L-2.1.

• Volume I (Contract Documents) includes SF1449, SF30 (if applicable), and Joint Venture/Teaming Agreements.

• Volume II (Price) requires unit and extended pricing for all CLINs, including a total price. It must also include CAGE Code, UEI Number, and business-size standard for NAICS 621111.

• Representations and Certifications must be included or completed in SAM.gov.

• All offers shall remain valid for 90 calendar days.

• The project, price proposal, contract forms, performance references, and offeror information will be evaluated in accordance with Section M - Evaluation Factors for Award.

• Not explicitly stated in this section, but NAICS code 621111 is provided.

• The government is not responsible for any costs incurred in preparing or submitting a proposal.

• Joint Venture and Teaming/Partnering Offerors must provide specific agreement details as outlined in L-1.7 and L-1.8.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for the solicitation. It details how the government will assess offers to determine the responsible and capable contractor for the opportunity.

• Offerors must demonstrate the ability to fully meet the requirements of the Statement of Work (SOW), including all environmental requirements.

• A simple statement of "We can fully meet the requirements of the SoW" is insufficient; contractors must demonstrate their capability.

• If using teaming arrangements or subcontractors, this documentation must be submitted with the quote.

• Contractors must demonstrate adequate financial resources, ability to meet schedules, satisfactory performance and integrity records, and necessary technical equipment/facilities.

• Cybersecurity requirements per NIST SP 800-171 must be implemented, with assessment results documented in SPRS.

• Evaluation of price will be based on the first 11 CLINs for the base and option years. Remaining CLINs are for scope on potential individual items.

• The government will utilize FAR 13.106-2 for evaluation of quotations or offers.

• The Contracting Officer has discretion in fashioning evaluation procedures and may conduct discussions.

• Offers may be rejected if deemed unresponsive, irresponsible, or unreasonable in price, commitments, or terms.

• Evaluation is based on "Lowest Price Technically Acceptable" (LPTA).

• Factor 1: Technical Capability - Demonstrated ability to meet SOW requirements.

• Factor 2: Price - Based on provided pricing for specified CLINs.

• Contractors must be determined responsible per FAR 9.1, including having adequate financial resources, meeting schedules, satisfactory performance and integrity, and possessing necessary technical capabilities.

• The Contracting Officer may request evidence of responsibility for subcontractors.

• Contractors must be prepared to provide evidence of resources (subcontracts, arrangements, facilities, personnel) within 24 hours of request, or risk being deemed unresponsive and ineligible.

• NIST assessment results must be documented in SPRS.