Energy System Installation for US Embassy The Hague, Netherlands

Quick Summary

The Regional Procurement Support Office, Frankfurt, on behalf of the U.S. Embassy The Hague, Netherlands, has issued a Pre-Solicitation Notice for a Firm Fixed-Price design-build contract for an Energy System Installation. This project involves the design and construction of covered parking solar carports with a photovoltaic (PV) system to supply approximately 25% or more of the compound's electrical energy demand. The estimated project value is between $4,000,000 and $6,000,000. Companies must express interest by April 24, 2026, to receive the Request for Proposals (RFP).

Scope of Work

• Provide complete construction services, project coordination, and supervision.
• Design and construct covered parking solar carports.
• Incorporate a photovoltaic system to optimize utility performance.
• Ensure the system provides approximately 25% or more of the Embassy compound's electrical energy demand.
• All work must adhere to international professional standards for quality, safety, and diligence.

Contract & Timeline

• Type: Firm Fixed-Price design-build contract (purchase order).
• Value: Anticipated between $4,000,000 and $6,000,000.
• Set-Aside: Full and Open Competition.
• Expression of Interest Due: April 24, 2026.
• Published: April 10, 2026.
• Award Anticipated: Second quarter of calendar year 2026.

Key Requirements & Instructions

• Interested companies must express interest via email to GalloneA@state.gov by the due date, including firm name, contact details, and physical/mailing address.
• The RFP package will not be posted on SAM.gov; it will only be provided to firms submitting a letter of interest and a complete "Application for Solicitation Document" checklist.
• Contractors must possess authorization to operate and do business in the Netherlands, providing details on steps taken, findings, and anticipated time to obtain licensing.
• Firms must be knowledgeable in written and spoken English.
• The successful contractor will be required to provide Irrevocable Letters of Credit (ILOC) totaling 40% of the purchase order value as surety.
• SAM registration is a mandatory requirement upon purchase order award.

Contact Information

• Primary Contact: Ms. Gallone (gallonea@state.gov)
• Secondary Contact: ANDRA BALTA (BaltaA@state.gov)